Fantastic Calendar Management Tools for Your Business
Calendar management is a big part of business success. You need to make sure that you are keeping up with your appointments and events, and you want to be able to keep track of what you have done in the past. It is important to be able to take all of the information that you have, and use it to create a roadmap for the future. When you choose the right calendar management tools, you will be able to use them on a regular basis to get things done.
There are a number of different options out there for calendar management tools. Some are free, some cost money, and some are designed only for certain types of businesses. In order to find the best tools for your needs, it is important that you consider what type of business you have, what kind of employees or customers you have, and what types of things they need to do in order to be successful. This can help narrow down your choices so that you know exactly what it is that you need.
Calendar Management Tools Free
Every business owner knows that great organizational skills save time and money on a daily basis.
Sure, nowadays every smartphone comes with a simple calendar app you can use, but for serious businesses, using such an app is not really a viable option. If you want to make collaboration with your employees easier, look more professional in the eyes of potential clients, and even automate some tasks, what you need is a professional calendar software.
Luckily, we’ve got your back!
In this post, we will cover top calendar scheduling software that you should check out in 2021, both free and paid versions, so you can make an informed decision on your own.
But, before we get started, let’s first go over what traits a solid calendar software needs to have in order to help you manage your schedule and time better.
How to Choose a Calendar Software for Your Team?
Picking the right calendar management software is not as straightforward as it may seem.
There are lots of great options available on the market (and we will present the best out the best to you in a bit), but that doesn’t mean you can’t be picky about which one you get.
The first thing you’ll need to figure out is how you will be using your calendar app, which features are the most important for you, and how it fits your budget, among other things. It’s also a good practice to check out user reviews before purchasing a tool, especially if you’re torn between a few options, as this will give you the information you’re after.
So, what else should you take into consideration?
Well, you’ll want to decide whether you want to get a classic calendar, without any fancy features that might be overwhelming for you, or if you’d like to have a real planner that will guide you through your daily life.
Regardless of which type you choose, though, your new calendar app should offer the following:
Schedule creation and management
Customizable views and layouts
Necessary integrations with other apps
Shareable appointments or entire calendars, even
User-friendly interface
Now that you know what to look out for when it comes to finding the best online calendar for your needs, we can move on to our list.
20 Awesome Calendar Apps You Never Knew You Needed
- Infinity — A Calendar Management Software That Has It All
Infinity Calendar Software
Infinity is a fully customizable and incredibly flexible work management tool that can easily become your go-to calendar software. But the best part? It can be a lot more—if you want it to be.
The Calendar view is only one of the six views within the app, along with Form, Gantt, List, Columns, and Table. You get to pick which one you want to use at any time, and you can seamlessly switch between them by using Tabs in your folders.
So, what else should you know about Infinity’s Calendar? It offers month, week, and day overviews, meaning that you can easily keep track of your upcoming meetings or make detailed schedules. You can create multiple Date attributes and then select a date range when you need to, and even add time fields if you need to see the precise time of an important event.
“Highly customizable tool. You should just try it! Using it every day!” – Rik Goedhart
In addition to this, you can also filter the items in your calendar, as well as color-code them if you add certain Label attributes to them. And moving meetings and events around the calendar is as easy as dragging and dropping them.
Need to create recurring tasks within your Infinity calendar app or add certain events from your Google Calendar? No problem—all you need to do is head over to Zapier, and quickly create a zap that you need.
And if you need to share your calendar with people not using Infinity, you easily do so by clicking on the ‘Share Board’ button in your Board Manager.
If all this didn’t convince you yet, take a look at our walkthrough:
Key Features
Calendar & Five More Views—Apart from the Calendar view, there are five other views available: Columns, List, Gantt, Form, and Table. You can combine them for maximum optimization.
Calendar Sharing—Share calendars across departments with the rest of the teammates or outside Infinity to keep stakeholders in the loop, let them know about your schedule and availability.
Drag-and-Drop Rescheduling—Move and reschedule items on your calendar for a more convenient date at a single click.
20+ Attributes—With Infinity, you can plan and schedule activities in a calendar but also assign various attributes to each, such as meeting brief, agenda, date and time, publish date, status (upcoming, scheduled, done, etc.), importance, contact, and more.
Reminders—Infinity is soon launching reminders to make sure you never forget about an important event or meeting and to help you keep track of deadlines and schedules.
Filters, Sort & Group—Set custom filters, sort or group data to only view the essential items within your Calendar.
Pre-Built Templates—Load over 50 templates that are completely customizable and easy to use. Several templates are specifically made for the Calendar view.
CSV Export/Import — Infinity is integrated with programs such as Excel, so you can easily import and export CSV files.
Document Management—Easily add and import documents you need, and don’t waste a second searching for them on your PC.
Shareable Boards—All boards can be shared with your team members, employees, clients, or other associates.
Zapier Integration—Zapier (another great calendar app, among other things) allows connection with several other apps with just a few clicks.
Infinite Structure—Create an infinite number of boards, folders, and items to organize your work in the way that’s best for you.
Task Tracking—Infinity shows all tasks in one place and allows easy progress tracking.
Priority Management—You can sort the tasks you need to do by priority, so when you have to postpone something from the schedule, you will know what to ditch first.
Flexibility—Customize the calendar as you please and find what works the best for you.
Smart Notifications—You will always know when someone tags or mentions you in an item i.e. meeting or event.
As we previously mentioned, Infinity offers a wide variety of different templates, including four templates just for Calendar view. You can check them out here:
Simple Calendar
Content Calendar
Meetings Calendar
Social Media Calendar
INFINITY TIP: By adding different labels to your items, the Calendar view allows you to color-code your tasks by grouping or filtering them.
Pricing
Although Infinity doesn’t come with a free version, it does have a 30-day money-back guarantee, so that first month works as a trial. We recommend the $249 lifetime deal that gets you unlimited access to Infinity for up to 10 team members.
- Google Calendar — An Easily Accessible Digital Calendar
Google Calendar – Calendar Software
Image Source: calendar.google.com/calendar
Google Calendar is probably the most popular calendar scheduling software out there that also comes with any Android phone on default. The newest version we can find on almost every smartphone today is seemingly the same as the app we had on our first smartphones. It shows the date, lets us set up some reminders, and that’s it, right?
Well, not quite. Although everyone has Google Calendar on their mobile phone, most people know almost nothing about the huge possibilities this free digital calendar offers.
Probably the best thing about it is the possibility of creating multiple calendars within one app, by using your linked Gmail account. It can be integrated easily with every other application available in the Play Store. Google Calendar is a simple solution with many options, and it is ranked number two on our list because it is free on Android devices.
Key Features
Hundreds of Integrations
Available for iOS and Android Devices
Accessible from Anywhere
Linked with Emails
Events from Gmail Accounts Automatically Added
Different Color Palettes Available
Login Same as for Other Google Services
Sync with Microsoft Outlook and Similar Apps
Pricing
Google Calendar is free for all Android users.
- Apple Calendar — The Best Calendar Software for Mac and iOS Users
Apple Calendar Calendar Software
Image Source: support.apple.com
Apple Calendar is, in a nutshell, a mirror of the Google Calendar app, but for iPhone users. It has very similar features, and it was built in an identical way, compared to the previously mentioned Google Calendar.
You can access it from iPhone, iPad, iCloud, and Mac, which makes this calendar management software easily accessible through all Apple devices.
Apple Calendar can be integrated with tons of other apps, but probably the most interesting feature is the integration with Siri. It allows you to add events to your calendar with only a few words, while in a hurry, on the move, or in any other place that makes this way of scheduling things highly convenient for you.
Key Features
Integration with Google
Integration with Siri
Include Travel Time to the Event Location
Manage Multiple Accounts on the Calendar
Different Color Palettes
Share with Team and Family Members
Adds Events Automatically Across All Apple Devices
Pricing
Apple Calendar is free on all Apple platforms, and you can also download the desktop version online.
- Outlook Calendar — Microsoft’s Calendar Scheduling Software
Outlook Calendar Software
Image source: techcommunity.microsoft.com
Outlook Calendar is a decent option for both Android and iOS users who, for any reason, don’t like their default device calendar. Certainly, it is the best option for Microsoft Outlook users, because it allows easy integration of all your contacts, emails, and other Outlook features into this calendar app.
Another great benefit of using this app is sending the calendar to anyone in your team, and they can further manage it and subscribe to another person’s calendar to receive real-time updates. This allows easier task scheduling within the team saves time and allows you to avoid clutter, and enables everyone to attend every meeting.
Unfortunately, Outlook Calendar does come with a problem on Mac devices—it still has a different look compared to how it looks on other devices. Mac users also experience bugs, but Microsoft is working on it and we expect that they will resolve all those issues soon
Key Features
Group Schedules
Integration of other Outlook Services
Overlay View
Calendar Invites
Create Events and Appointments
Manage Calendars of Your Team Members
Send Calendar Invites
Great Cross Option for iOS and Android Users
Pricing
Outlook Calendar comes with a free version, accessible for everyone, but you can opt to buy a Pro version, for even more features. Paid plan starts from $5.99 per month.
- Fantastical 2 — A Calendar Software with a Great Design
Fantastical 2 Calendar Software
Image Source: entrepreneurshiplife.com
Fantastical 2 landed as number five on our list, and the reason for that is primarily fantastic design. When the app developers were choosing the name for this iOS app, they coined the name which describes this calendar app perfectly, or should we say, fantastically.
This app looks the best on Desktop, but because of the great design and interface, Fantastical 2 will get the job done across all iOS and macOS devices, including Apple Watch.
The color palette can be intense, but it’s neither overwhelming nor makes working hard on your eyes. Even on the watch version, the interface allows you to add many details to your events, such as locations of those events, notes, and even links, plus everything is accessible and well organized. You can even add extensions and fully integrate the app into your pre-built Apple system.
One of the coolest and probably the best-known features of this calendar making software is the natural-language event creation. When you start writing something like “Dinner with Cindy at 8 pm at Metropolitan”, the app will automatically put your words into the calendar fields and even attach all relevant information available such as addresses, and availability of the other person.
Key Features
Easy Integration with Other Apple Software
Available on All Apple Devices
Fantastic Design
Free Version Available
Automatic Availability Check
Weather Forecast
Parser Auto-Complete Suggestions
Travel Time for Events
Pricing
A free version with limited options is available, while Pro plans start at $3.33 per month if billed yearly, but if you want to pay per month, the price is $4.99.
- Woven — A Digital Calendar with Built-in Group Polls
Woven Calendar Software
Image Source: woven.com
Promoted as the calendar with the most powerful scheduling tools, we can say that Woven is living up to those expectations. It is calendar management software available on both iOS and Android devices, which gives it an edge over the competition available on only one of those platforms.
Its goal is to bring all your personal, family, and work meetings to one place and help you to manage time more efficiently. Syncing Woven with both Gmail and Outlook accounts is possible, which reveals yet another useful layer of this app.
In the background of the app, you can add some widgets and also adjust the color mode—for users enthusiastic about dark mode, it’s available in Woven.
However, the best feature of this calendar making software is most definitely the ability to create group polls. Group polls are used to determine the availability of all participants for the meeting. With it, you can agree on the best time for everyone and if you encounter difficulties, even share the current availability with your colleagues.
Key Features
Built-In Group Polls
Dark Mode
Availability Sharing
Available for Both iOS and Android
Smart Time Finding
Integrated Scheduling Links
Smart Templates
iOS Integration
- nTask — A Multifunctional Calendar App for Just About Everyone
nTask Calendar Software
Image source: ntaskmanager.com
Some consider nTask the best marketing calendar software available, mostly due to the number of features it offers. It allows for fantastic workflow management, scheduling tasks and activities, and can be pivotal for your productivity and keeping your schedule tidy.
nTask is compatible with both iOS and Android, which makes it quite versatile and perfect for users who need that kind of compatibility.
One of the coolest capabilities of nTask is the control that the organizer of the meeting has. You can choose who to invite, and also delegate who can create meetings teams alongside you. It can be integrated with Zoom, which is handy, especially considering how ubiquitous this app has become during the COVID-19 pandemic.
Sharing links to tasks and projects, and setting a task timer is also possible in this multi-purpose calendar software.
Key Features
Offers a Forever Free Plan
Available for both iOS and Android
Meeting Agenda Creation
Task Timer
Share Everything with Other Members During Meetings
Integrated with Google, Outlook, and Apple
Link to a Project and a Task
Set Start and End Time for a Meeting
Pricing
Forever free basic plan is available, with somewhat reduced functionality, while paid plans start with $2.99 per person monthly, but billed annually.
- 24me — A Calendar Management Software with Social Media Integration
24me Calendar Software
Image source: twentyfour.me
24me is a somewhat different calendar software from many others on this list. It is an app that is built around your personal 24-hour needs, as the name of the app suggests. Therefore, this is not the app you want to use if you are a business owner, or a team leader, to connect with your workers and organize meetings.
24me is intended for personal use and it goes beyond the tasks provided by a simple calendar. You can easily synchronize this app with Outlook, Google Calendar, iCloud, and other apps, which allows you to have one customized view; so, you don’t need to switch apps, because you have everything in one place. It is available for Android, iOS, and also Desktop, so you can use it on all devices.
The most interesting feature of this calendar app is the integration with various social media platforms, Facebook and Twitter in particular, and you also have an option to integrate your bank account with this app.
All in all, 24me’s purpose is to lower the daily pressure on you by essentially keeping your complete daily routine in one place.
Key Features
Synced with All Devices
Complete Personal Assistant
Multiple Calendar Views
Ability to Set Personal Reminders
Create Notes
To-Do Lists
Task Management
Smart Notification Alerts
Meeting Navigation
Alexa and Siri Integration
Pricing
24me comes with a free plan available, while paid plans are starting at $4.99 monthly.
- My Study Life — The Best Calendar App for (Not Just) Students
My Study Life Calendar Software
Image Source: app.mystudylife.com
My Study Life is a perfect solution for students who are struggling to keep up with their daily schedule, especially for paper planner users. This calendar app offers everything you’d get with a paper planner and much more than that.
With only one click, you can see your whole academic life in the palm of your hand. Organizing classes, revisions, exams, and the entire semester in advance goes a long way in making you more productive. The app also comes with assignment reminders, so the only thing you need to do is to study! Pretty straightforward, don’t you think?
The best thing about this calendar software is the fact it is completely free, which every college student will appreciate. It is also available on all devices—iOS, Android, and web, so it’s not important which devices you prefer to use, you can find this app everywhere!
Of course, that doesn’t mean that you can’t use it for e.g. task management and schedules even if you’re not a student.
Key Features
Sync with All Devices
Arrange the Whole Semester in Advance
Manage Individual Classes
Manage Schedules
Set Reminders
Create Individual Tasks
Store Exams
Manage Timetables
Pricing
The creators of My Study Life claim that the app is completely free and it always will be. Students approve!
- Calendly — The Essential Calendar Scheduling Software for Business Owners
Calendly Calendar Software
Image Source: calendly.com
If this calendar software is well-known to you, you may be surprised why it is placed this low on our list. The reason for it is pretty simple—Calendly is more a specialized recruiting software (with a scheduling tool as one of the core functions) than a typical calendar app.
However, that doesn’t mean this list could go without Calendly, as its functionality and traits make it an amazing purchase, both for personal and team use.
Calendly’s main purpose is to integrate all the interviews the recruiter will have into the app, and schedule them automatically as soon as they are booked. This process saves time, money and energy, and prevents errors that may occur with manual scheduling.
The design of the app is minimalistic, with clean lines that give it a modern and light look, but it still doesn’t look sterile. The app also sends reminders for interviews, to reduce the possibility of no-shows, which is a terrible loss of time as well. It even allows for round-robin style of interview, including the whole panel of recruiters from your company.
This app is also available across all platforms and devices, which is a huge plus.
Key Features
Auto-Assigned Meetings
Activity Tracking
Calendar Integrations
Team Availability Dashboard
Real-Time Notifications
Event Scheduling
Group Events
Customizable Templates
Pricing
Calendly is free for the first 14 days (works as a trial-version), the Premium plan costs $8 per user monthly, while the Pro plan costs $12 per user monthly.
- Zoho — A Calendar Software to Help You Tackle Complex Schedules
Zoho Calendar Software
Image Source: zoho.com
Zoho is a calendar for true professionals who must keep track of their hectic schedule on a daily basis. In a sense, Zoho is your personal assistant and if you like it at a first glance, you won’t replace it with anything else.
This digital calendar is intended for business people who are used to spending their whole work day by talking on the phone, scheduling meetings, and arranging stuff. The app will allow you to organize your team and schedule calls for your clients with just a few clicks, and it’s good to know that the tool is lightning fast.
The main advantage of this calendar software lies in the fact that it’s really user-friendly and simple. After only a few days, even a few hours of using this app, you will have the feeling that you’ve using Zoho for years.
Key Features
Share and Embed Calendars
Plan Meetings to the Details
Invite Team Members
One Calendar for Whole Group
Lightning Fast at Setting Appointments
Sync
Access On-the-Go
Export and Import Anything
Pricing
Zoho has a free plan available, while the paid plan starts from $3 per user monthly.
- CloudCal — An Android Calendar App with a Unique Design
CloudCal Calendar Software
Image Source: APKPure.com
CloudCal is a calendar software for Android users that has an ingenious and yet simple way to show your schedule on any given day.
The app developers invented the so-called Magic Circles, which mark each day on the calendar with a colored arc. The color of the arc and its fullness show you the type of task you need to do, and how many tasks there are during the day. So, if the arc is full, brace yourself—you will be busy!
CloudCal basic version is free for all Android users, but there are more features behind the in-app purchase. However, in most cases, the free version will be just enough to fulfill your basic needs.
The free version of this calendar management software offers free gesture commands, customizable views, and you can sync it with Google Tasks, which may come in handy.
Key Features
Magic Circles
Easy Integration with Other Services
Different Calendar Views Available
Built-In Smart Bot
Works Fast with Maps, Locations, and Directions
Add Attachments to Events
Can Be Synced with Other Android Calendar Apps
Instant Availability Setting
Pricing
The basic version is free, while the paid plan starts at $3.49 monthly.
- Timepage — A Calendar Software with a Minimalistic Design
TimePage Calendar Software
Image source: macstories.net
Timepage is one of the most popular Apple calendar apps, available for iPhone, iPad, and Apple Watch. At first glance, the design of the app is simply stunning. It is clean, minimalistic, and even on an Apple Watch, you can see everything clearly. This is ideal for a quick glance over your daily schedule.
There is no clutter, and developers did a marvelous job inventing a beautiful design and keeping it so simple and functional.
The digital calendar is displayed as a continuous timeline, which allows you to see a whole week at a glance by simply swiping left and right. Checking your daily, weekly, and even monthly schedule has never been this easy!
You can personalize the timeline by choosing the number of days shown, and you may also hide some past days or calendars which were integrated.
Key Features
Split-Screen Mode
Desktop Mode
Add Events from the Month View
Double View Options
Integration with all iPhone Compatible Calendars
Shade Past Days and Weeks
Hide Specific Days or Even Whole Weeks
Pricing
If you want to try out this app, a one-month trial costs $1.99, while a full version costs $11.99 yearly.
- Business Calendar 2 — A Welcome Revamp of a Popular Android Digital Calendar
Business Calendar 2 Calendar Software
Image source: appgenix-software.com
Business Calendar 2 is an Android app that has a basic free version. If you are searching for a simple solution for your mobile calendar, and you happen to be an Android user, this is a decent option.
Business Calendar 2 is a more modern, revamped version of the old Business Calendar app, which was popular a few years back. We welcome the much-needed rework of the app, although the old users will find that the basic concept stayed the same.
The main feature of this calendar software is simplicity, with the ability to swap between different calendar views. You can move from daily to weekly calendar, do quick summaries, and also mark an event in different colors, for easy associations.
The pro version offers several extra features, such as an advanced task manager and event templates.
Key Features
Daily, Weekly, Monthly & Yearly View
Agenda View
Task View
Birthdays
Public and School Holidays
Invite to Events
Voice Input
Weather Report
Reminders
Smart Notifications
Additional Widgets
Pricing
The free version has limited functionality, while the Pro plan starts at $4.77 yearly.
- TimeTree — A Calendar Software for Team Collaboration
TimeTreeApp Calendar Software
Image source: timetreeapp.com
TimeTree is shareable calendar management software, available on Android, iOS, and Web. This app should be a group collaboration app, which works exceptionally well within work, friend, and family environments.
You can customize the app according to your preference and the group you are sharing it with, so the work version can be different from the family version. TimeTree can even be your calendar, with flexibility being one of its major traits.
Choosing different colors in the overlay allows you to have a complete view of your schedule, without going into details, and you can even import other calendars as well.
With this calendar app, you can record and share your objectives—shopping lists, to-do lists, wish lists, and all that you can imagine can be put in your joint, for example, family network, and the other members can reply to your requests.
Key Features
Shared Calendar & Scheduling
Templates for Family, Personal & Workspace
Available on iOS, Android, and PC
Shared Notes and Lists
Shareable via Messenger Apps
Create and Edit Events/Tasks for All Members
Shareable to Other Apps
Widgets
Pricing
TimeTree is free across all apps and devices.
- Calendar — An Online Calendar App and Scheduling Software
calendar calendar app
Image Source: calendar.com
Calendar is the type of app that can provide a whole different calendar experience to individuals and professionals with time-crunched schedules. If you simply can’t find a way to slow down enough to simplify scheduling, solve double bookings, or analyze how you can improve the way you use your time, this calendar management software might help.
It makes sure you focus on things that matter, helps you with being more productive, and saves you time on the go. You can easily book meetings by sharing your Calendar with other parties by sending them a customized personal scheduling link. Don’t worry, the app protects your info and allows other people to just pick the most suitable date but also prevents scheduling conflicting meetings at the same time.
Shortly said, you can skip the endless back and forth emailing and chatting, trying to find the best date to schedule a meet or event. With Calendar, scheduling takes seconds, even when scheduling events where many people are attending or scheduling team meetings. Invite attendees to fill in their availability, then schedule a meeting based on this info.
This amazing calendar software comes with powerful analytics that showcase how you use your most valuable resource, your time, and makes it super-convenient to figure out ways to maximize it. Calendar is always learning from your actions. The app uses AI and machine learning to help you become a productivity master and optimize your time on the go.
Key Features
Today, Day, Week, and Month View
Unified Calendars
Shared and Sub-Calendars
Team Meetings
Find-a-Time-to-Meet Functionality
Customizable Scheduling Time Slots
Meeting Distribution
Automated Email Notifications
Individual and Team Analytics
Gmail, Outlook, and Office 365 Integration
Pricing
Calendar’s basic features are completely free. If you want to get the most out of this app, sign up for a paid plan ($6 or $8/user/month).
- Teamup — A Colorful Calendar App for Groups and Teams
teamup calendar app
Image Source: teamup.com
Teamup is everything but an ordinary calendar software for managing teams, scheduling work, managing availability, and sharing events. Simple, flexible, and scalable, it makes it a breeze to stay on top of anything you need and organize and schedule—resources, teams, projects, workflows, and locations.
For this reason, Teamup comes with 11 calendar views, built to give you the best possible perspective of your schedule, including timeline, grid, and year views, among others. You can color-code each calendar just for fun or for the sake of better visibility of important dates and priority actions.
Calendars can also get you better visibility of who is doing what, where, and when across your team while you can create custom calendars for different departments or even individual members. And, if your fellow workers live in different parts of the world, Teamup provides sophisticated and reliable time zone support and takes the confusion out of scheduling online meetings.
This digital calendar also lets you set up sub-calendars whenever you need to get into the nitty-gritty details of scheduled meetings and events and prevent double-bookings and overlaps. Still, you can assign one event to multiple calendars if needed. Lastly, if you have a lot of things going on, Teamup comes with powerful filtering options so you can easily find events and meetings by keywords, custom fields, or sub-calendars.
Key Features
Calendars and Sub-Calendars
Color-Coded Calendars
Multiple Calendar Views
Self-Booking
Staff and Event Scheduling
iCalendar Feeds
Notifications
File Uploads
Time Zone Support
Easy Sharing
9 Access Levels
Pricing
Teamup offers a 3-day free trial, a free plan, and 3 paid plans ($8/month when billed annually and up).
- CalendarWiz — A Simplified Calendar Scheduling Software for Teams of All Sizes
calendarwiz calendar app
Image Source: calendarwiz.com
CalendarWiz is a flexible yet simple calendar software that gathers everything in a single calendar you can share to any device. Packed with advanced scheduling features, CalendarWiz makes it very convenient to schedule events and activities for it supports various calendar categories.
Categories will get you complete control of your calendars so you can assign viewing and editing permissions and create private and public categories. Calendar visitors, your team members or clients, can also suggest events while you’ll be the one to approve or disapprove them.
You can easily schedule and organize events, color-code event titles, and apply filters to see events at a glance, but to also prevent double bookings and scheduling conflicts. CalendarWiz is a self-booking service as well, meaning people can confirm attendance for the dates that suit them best, which eliminates back-and-forth messages and saves time.
Both you and visitors can share meetings and events using links and social media buttons on the go (no app downloads required). This calendar making software will send automatic reminders to you and everyone signed up for an upcoming event or meeting to make sure no one is missing or being late. In conclusion, CalendarWiz lets you keep the history of who got invited to a meeting/event and track attendance, gather feedback, and translate it to useful data.
Key Features
Calendar Categories
Staff Scheduling
Room Scheduling
Multi-User Editing
Event Board
Powerful Event Editor
One-Click Calendar Sharing
Website Plugin
Reminders and Announcements
Real-Time Calendar Feed
Pricing
CalendarWiz pricing starts at $9/month and goes up to $45/month, depending on the set of features, number of users, categories, and visitors.
- Bitrix24 — A Free Group Calendar Software
bitrix24 calendar app
Image Source: bitrix24.com
Bitrix24 is among the best calendar apps for small businesses. This tool comes with built-in calendars of all shapes and sizes, including company-wide, shared, workgroup, public, and private calendars you can use for appointment scheduling and event planning as well. You can create an unlimited number of group calendars and set permissions on who can view or add people and events.
In the modern world, meetings are rarely held in person. Not only Bitrix24 makes it easy to schedule but also to hold meetings via their free video conferencing system. With the help of AI, Bitrix24 analyzes the available time of all invitees and books meetings for a day and time that works for everyone. Attendees can confirm or decline invites and get reminded about the upcoming meetings.
On the other hand, Bitrix24’s Event Scheduler makes it easy for your co-workers to find the most convenient time slot and skip back-and-forth emails and messages. This calendar scheduler software allows you to schedule repeating events at any interval, whether it be every week, twice a month, etc.
The single grid view gives you an overview of all calendars, tasks, meetings, and events you’ve created and scheduled so you can stay up to date with all the activities across departments. You can also integrate Bitrix24 with iCal and Outlook Calendar.
Key Features
Group Calendars
Favorite Calendars
Daily, Weekly, and Monthly Views
Employee and Client Scheduling
Tasks-In-Calendars
Event Scheduling
Repeating Events
Reminders
Time Zone Settings
Videoconferencing
Pricing
Bitrix24’s basic features are completely free for an unlimited number of users. However, their paid plans ($17/month/2users and up) come with way better calendar management and scheduling functionalities.
- Wrike — A Project Calendar Management Software
wrike calendar app
Image Source: wrike.com
Traditional calendars are simply terrible when it comes to visualizing your plans, schedules, appointments, and sharing these with your team members and other interested parties. Wrike is a calendar app that makes it trouble-free to plan events, marketing campaigns, new product launches, and everything in-between.
You can easily check email campaign send dates, recipients, scheduled meetings, and stay up to date with everything happening with your work for that day or days ahead. Wrike lets you sync projects to calendars so you can track activities from a simplified view. If project details change, your calendar will automatically change and reflect the latest plans and schedules as well. And, if you want to reschedule a task within a project, you can simply drag and drop it on a calendar and highlight critical schedule changes.
When coordinating work across multiple teams, getting lost in deadlines is easy as pie. With this digital calendar, you can plan email campaigns, product releases, and partner initiatives (provided these campaigns coincide) from a single calendar and share it across teams for instant visibility. This way, you’ll align tactics and efforts and make your message a lot clearer for everyone involved.
Finally, this calendar app lets you create calendars for individual teams or project/content types (ebook, video, blog), just in case viewing all projects’ details seems too overwhelming. You can color-code each calendar to draw a clear distinction between them and spot scheduling conflicts easier and even layer each calendar by channel, workflow status, audience, and more.
Key Features
Shared Team Calendars
Classic and Smart Calendars
Individual Calendars
Day, Week, Quarter, and Yearly Calendar Views
Multi-Colored Calendars
Drag-and-Drop Rescheduling
Schedule Reminders
Real-Time Calendar Updates
Internal and External Calendar Sharing
Pricing
Wrike has a free plan and 3 paid plans, starting at $9.80/user/month.
Conclusion
This concludes our list of the top 20 calendar software that you shouldn’t miss out on in 2021! Most of the apps on the list are offering free plans, or at least cheap trial versions, which allows you to try them all out and find the best one for you.
Of course, we are completely certain that Infinity, as a whole package, would give you everything you need from a calendar app, and much more than that!
Apart from the basic features you are searching for, with Infinity you can track time, schedule tasks for your coworkers, and keep your digital workspace organized and tidy. Infinity is an all-in-one solution that will ensure you will never need a similar app again.
If this offer sounds too good to be true, we are always at your service to offer additional information about our software. Schedule a demo with some of our team members or send us a mail at team@startinfinity.com.
Also, if we’ve missed any of your calendar software favorites, tell us about it in the comments.
Best calendar software
Time is money; your calendar is your budget. That’s why it’s important for your business to have the best calendar app possible.
Bring context to your calendar by connecting other apps
Learn how
Because time management isn’t about writing down what you’ll do when. It’s about coordinating with other people on your team, seeing where your time went, and generally knowing who will be where at what times.
We considered and tested dozens of calendars to find the best of the best. Based on our research and testing, here are our picks for the five best calendar apps.
The best calendar apps
Google Calendar for the best free option
Microsoft Outlook Calendar for Microsoft users
Calendar for scheduling external appointments
Fantastical 2 for the best design
Apple Calendar for a free option for Apple users
What makes a great calendar app?
How we evaluate and test apps
All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.
Calendars, of course, show you your schedule. Every calendar app manages that; the best calendars, however, aren’t just functional. They give you clarity about how you spend your time, and a few rare finds are even a joy to use.
In our opinion, the best calendar apps are:
Easy to use. Calendar apps are easy to use when they require minimal clicking and menu exploration.
Designed with intention. Does the calendar app do what it says it’s going to do? And does it do it well?
Packed with features and customizable. If you’re a serious scheduler, power features, such as customizable views and integrations, will help you get the most out of your calendar. For those apps that aren’t heavy on features, we looked for customization options that make the app adjust to your style.
Simple to share. You probably don’t work alone—neither should your calendar. Invitations to events are a must, and ideally, you should also be able to share entire calendars.
Available for multiple devices. When considering apps for this list, we gave preference to apps that are accessible on more than one platform. You should be able to see your calendar no matter where you are or what device you have on hand.
For the most part, we focused on calendar platforms—we didn’t consider mobile- or desktop-only apps designed mostly to sync with other services. Check out our lists of Android calendar apps, iPhone calendar apps, and Mac calendar apps if you want those sorts of platform-specific applications.
Best free calendar app
Google Calendar (Android, iOS, Web)
Google Calendar screenshot
Google Calendar is both powerful and flexible, all without being hard to use. If all you want is a simple calendar to keep track of your events, you’re covered. It doesn’t take long to learn how to add events, or switch from the default week view to a month or day view. Even inviting other contacts, or adding a Google Meet video conference, is straightforward.
Dig in, though, and you’ll find all kinds of features. You can share entire calendars, for example, which is great for coordinating with your team or even just having a shared calendar with your significant other. You can create as many calendars as you want or subscribe to any iCal-compatible calendar, then choose which calendars you do and do not want to see. There are great mobile apps, or you can use a third-party app for the desktop if you prefer (every other app on this list can sync with Google Calendar).
The integration with Google features is another plus, assuming you’re already a Gmail user. It’s easy to see Google Calendar in your Gmail sidebar, for example, or to invite your Google Contacts to an event. Google Workspace users have access to a number of work-related features, including many specifically meant for remote or hybrid teams. There’s now a work location tool and the ability to split your work hours, both of which recognize the changing nature of work.
Overall, it’s hard to find much to complain about with Google Calendar, and believe me—I love complaining. It should be the first calendar app most people try.
Want more out of your calendar? Connect Google Calendar to your favorite apps through Zapier. You can create automated workflows that send calendar appointments to other apps, like Trello or Todoist. You can even create calendar appointments from spreadsheets.
Create new Trello cards from new Google Calendar events
Google Calendar + Trello
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Generate Google Calendar events from new Google Sheets rows
Google Calendar + Google Sheets
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Add new Google Calendar events to Todoist as tasks
Google Calendar + Todoist
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Google Calendar Pricing: Free with a Google account; Business Starter for Google Workspace, which includes all Google Apps, starts at $6/user per month.
You can do even more with Google Calendar. Here’s how to turn it into the ultimate productivity hub with Zapier.
Best calendar app for Microsoft users
Microsoft Outlook Calendar (Android, iOS, macOS, Windows, Web)
Outlook screenshot
Outlook dates back to the ’90s and is still one of the best calendar apps on the market today. Outlook combines email, calendar, and contacts in one application. Some people love this approach, and some people don’t. Either way, the calendar itself is solid.
Adding events to your calendar only takes a couple of clicks. You can add multiple calendars and have multiple views, including today, this week, and even just the work week. Support for Exchange and Microsoft 365 accounts means it’s easy to send event invitations to other people at your company, compare your schedule to theirs while doing so, or share entire calendars.
If your company runs on Microsoft, this will be your calendar app. But Outlook is worth checking out regardless because of a few really nice features. The weather is always right there at the top of your calendar, for example. It’s easy to change an email into a calendar appointment or to see your email alongside your calendar. And there’s support for adding iCalendar subscriptions.
Of course, this being Microsoft, the word “Outlook” has multiple meanings, and the differences between those meanings can be confusing. Outlook for Mac can sync with Google Calendar; Outlook for Windows cannot; and there are more than a few interface differences between the two products. Then there’s Outlook.com, which refers to the free email and calendar service that was called Hotmail back in the ’90s. It offers a lot of the same features as Outlook but isn’t quite the same.
This is all confusing, but there’s a great calendar app at the core of it—one you already have access to if you’re a Microsoft Office user. It’s well worth considering. And you can connect Outlook to Zapier for more power. That way, you can do things like send calendar appointments to other apps, including other calendars or your to-do list.
Add Microsoft Outlook events to Google Calendar
Google Calendar + Microsoft Outlook
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Add Microsoft Outlook events from new Google Calendar events
Google Calendar + Microsoft Outlook
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Add new Microsoft Outlook events to Todoist as tasks
Microsoft Outlook + Todoist
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Here’s how you can supercharge your Microsoft Outlook calendar with Zapier.
Microsoft Outlook Pricing: Outlook.com is free, as are the mobile apps. The Microsoft 365 Personal plan, which includes most Microsoft Office apps for desktop, starts at $7 per month. Don’t want to shell out for Outlook? Windows 10 comes with a calendar app with most of the above features.
Best calendar app for scheduling external appointments
Calendar (Android, iOS, Web)
Calendar.com screenshot
It’s hard to think of a simpler name for a calendar than Calendar, but fortunately, that’s not all this app has to offer. Everything you need to manage your appointments is here, on a site with modern design and full support for collaboration. This is a well-thought-out app.
But it’s not just a calendar app: it also works as an appointment scheduler. Sign up for Calendar, and you’ll get a public profile—for example, calendar.com/michaelscott. You can set up times that you’re available, then allow anyone with the link to schedule an appointment with you.
There are plenty of appointment scheduling apps that do this, but so far as we know, Calendar is the only full-fledged calendar app to also offer a feature-complete scheduling feature like this. Sure, Google Calendar offers some basic appointment scheduling, but Calendar’s version is easier to use in many ways. This alone makes Calendar worth trying out.
You can also connect Calendar to your other favorite apps through Zapier. You can, for example, get a Slack notification every time someone signs up for a meeting with you.
Send direct messages in Slack when new meetings are scheduled in Calendar
Calendar + Slack
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Calendar pricing: Free plan available; Pro version starts at $8/month with unlimited scheduling time slots.
Best free calendar app for Apple users
Apple Calendar (iOS, macOS, Web)
Apple Calendar screenshot
Apple Calendar is the default calendar on Macs, iPhone, and iPads. If you’ve used an Apple product, you know what to expect: simple, beautiful, and easy to use. Apple Calendar is all that.
Everything syncs by default using iCloud, or you can set up Apple Calendar to sync with Google Calendar, Microsoft Exchange, Yahoo, and any calendar platform that uses CalDAV. Setting this up is as easy as connecting an email client app to another email account.
Apple’s clean and simple calendar lets you focus on your events rather than the app itself. It’s intuitive to use if you’re familiar with other Apple apps, with support for drag and drop. The Siri integration is a highlight: tell your assistant to add an appointment, and this is the app where it will end up. But it’s also quick to add appointments in the app, especially on the Mac. Click or tap the plus sign (+), and create a new event using natural language—just type a phrase that includes a title, time, and date, then hit enter. You can also add a travel time estimate that will be factored into event alerts.
Apple Calendar Pricing: Included with macOS and iOS devices, or via iCloud with an Apple ID
Best calendar app for its design
Fantastical (iOS, macOS)
Fantastical 2 screenshot
Is it cheesy to call Fantastical fantastic? Probably, but at least in this case, it’s not hyperbole. Fantastical has just about everything you could want in a calendar app for iOS and macOS, and there’s an Apple Watch companion as well.
While it’s nice to have the mobile app, Fantastical is at its best on desktop. Put simply, this is the best-designed calendar app for macOS. Start with the left panel: most apps put a mostly useless list of calendars here. Not Fantastical. Here, that space is used for an agenda view or your reminders. It’s a small thing, but it reflects how carefully the developers thought about every design element to make the calendar intuitive to use. Another little thing: if an identical event shows up in two calendars, it will only show up once, with a pin-stripe pattern letting you know it’s in two different calendars. Use Fantastical for a while, and you’ll notice all kinds of little things like this.
Fantastical also integrates with the rest of your system to give you a Today view widget, Handoff support, and a share sheet extension that lets you create events from other apps, like addresses in Maps and URLs in Safari.
Fantastical is best known for its natural-language event creation. Start typing “Lunch with Casey at noon at Park Place,” and watch as the app parses your words into calendar fields and pulls in relevant information. Apple Calendar offers this; Fantastical does it much better. Fantastical supports syncing with iCloud, Exchange, Office 365, Google, Yahoo, Fruux, Meetup, and any CalDAV service, so you’ve got nearly endless syncing options. If you want the best Apple calendar on the market, this is the one you’re looking for.
Fantastical 2 Pricing: Free; Premium costs $3.33 per month
Conclusion
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