If you’re looking for the best apps for your work phone, you’ve come to the right place. We put together this list of our favorite apps so that you can be more productive and organized at work, no matter what industry you’re in.
Here’s the rundown on each app’s features, pros, and cons:
Table of Contents
Best Apps For Work Phone
Work-life balance looks different today than it did 20 years ago. More people than ever want to get things done with a smartphone in their hand, rather than be stuck to a computer. Not only that, but a lot of jobs move at a startling pace, thanks in great deal to the power of computer software. It’s easy, then, to feel left behind in the world of productivity software and mobile devices.
It’s almost as easy to fall into the “groove” of the productivity software though, as it is to fall behind. A little bit of effort on the front end to take stock of your busy day can help you find just the right productivity apps that enable you to work out of the office and still get more done.
17 Best Work Productivity Apps for Your Mobile Device
Here is our list of 17 of the best work productivity apps for your mobile device, along with links to free tutorials to help you get started.
1. DropBox
If you lead a life where you tackle projects at odd times of the day or night, using cloud storage such as DropBox can make it easy for you to pass along completed projects from your smartphone. Simply backup your computer work in your DropBox drive, sign in from your smartphone or tablet, and you have access to these docs wherever you can access the Internet from your device.
Attaching documents (Word docs, spreadsheets, presentations, images, and more) from DropBox to an email or text is simple and fast. For those that like to work from the palm of their hand, DropBox (or a cloud storage equivalent) is a must have.
Click here for a free DropBox tutorial.
2. Slack
With the look and feel of Twitter merged with instant messenger, Slack allows a company to virtually connect departments and teams on projects. Especially for those that hire remotely or on flexible schedules, this app can keep you connected easily throughout the day. It effectively eliminates hours of unnecessary meetings and even integrates with other productivity software including (but not limited to):
- DropBox
- Trello
- Asana
- Gmail
- Outlook
- Salesforce
Click here for a free Slack tutorial.
3. HelloSign
If your work requires signatures, HelloSign is one of the better (and cheaper options available). You can send and receive documents for legally-binding agreements. If you want to spend money for an entire team of users, there are a number of paid options. But for just yourself, it is free to use and sign. You can also use the app to send reminders or updated contracts and more.
4. Trello
Trello organizes your life through lists and boards. You can create your own lists and boards or use a number of templates available. Signing up is free, and the user interface works similarly to Pinterest and Medium. While most people use this app to organize both their personal and professional lives, some companies use the app to collaborate on projects with employees and freelancers. If you’re a list person, this app is definitely for you.
Click here for a free Trello tutorial.
5. Google Hangouts
If you do not care for all the bells and whistles on Slack but want to be able to communicate with your team via an instant messenger, Google Hangouts is popular and simple to use. In addition to instant messages, the app allows you free video conferencing and screen sharing for presentations or tutorials. Also, if you do not care to share your personal phone number with clients and contractors, Hangouts integrates with Google Voice where you can create a separate phone number that routes to your cell for free.
Click here for a free Google Hangouts tutorial.
6. Google Docs
Instead of attaching a Word document or spreadsheet in an email, share them for free on Google Docs (also known as Google Drive). You can do word processing and many of the same Excel functions on Google Sheets, as well as build slide presentations on Google Slides. It works well for computer, tablet, and smartphone. If your office decides that they don’t care to pay for Microsoft Office anymore, you might get by just on Google Docs alone. All the documents are cloud-based and available for use to anyone that has been given permissions and has an Internet connection.
Click here for a free Google Docs tutorial.
7. YouTube
If you are interested in new software or simply knowing how to fix a problem yourself, there are literally thousands of experts on YouTube making videos to help beginners. From changing your oil to becoming an expert computer coder, YouTube has everything, and as long as you don’t mind the occasional ad, it’s all free from the palm of your hand.
8. Evernote
If you like the idea of Trello, but you work more comfortably using post-it notes and notebooks, then Evernote may be the better solution. Power users of the app swear by it, and are constantly amazed at the developments that allow them to save and organize everything that they need. This app tracks lists, photo reminders, document attachments, voice memos, and even has the ability to read text from an image.
For those that have a fast-paced life and a poor memory, Evernote is your second brain, easy to use, and completely free.
Click here for a free Evernote tutorial.
9. LastPass
Isn’t it nice when your iCloud keychain helps you keep track of your passwords? Or maybe for you it’s Google Chrome? Or maybe it’s both. Wouldn’t it be nice if all of these security password systems could integrate and work together? That’s what LastPass is.
With a single password (or fingerprint), you can keep all your passwords in one place. This includes bank logins, social media, and even your WiFi passwords. You can activate and deactivate devices that you use and want to have access to your LastPass account. There is both a free version, as well as a few paid options for individuals, families, and organizations.
Click here for a free LastPass tutorial.
10. Focus Booster
Do you feel that you waste time? Or, maybe you have an unusually long work day that wouldn’t be so long if you could focus just a little more during the day? If this is true of you, you may already be familiar with the Pomodoro Technique. According to this technique, you should learn to maintain superb focus for blocks of 25 minutes. However, after 25 minutes, you deserve a quick break in order to resume focus. That block of 25 minutes is called the pomodoro. After so many pomodoros, you deserve greater rewards and longer breaks.
Believers in the Pomodoro Technique developed the Focus Booster app that teaches you to access your powers of concentration in blocks of 25 minutes. Those that use the technique and the app find that they accomplish far more in far less time. It helps you keep distractions at bay while also making time for others (or other things) throughout the day. Finally, it also helps you stretch the concentration powers of your brain while also consistently giving it the break it needs to keep going at optimum levels.
Click here for a free Focus Booster tutorial.
11. CamScanner
CamScanner helps you send official-looking PDFs from images on your smartphone or tablet. It seems simple enough, but it happens to be one of the most helpful digital tools for people on the go. Whether you are needing to send identification or income documents to your mortgage lender or signature pages for a time-sensitive contract, all you need to do is snap a picture from the app using your mobile device’s camera. It will instantly convert the image into a professional-looking scanned PDF.
best productivity apps android
- ProofHub
ProofHub – all in one android app
Being overwhelmed and disorganized at work is one of the key factors that contribute to not being productive. ProofHub is an app that lets you manage your projects, teams, and communication—no matter whether you’re sitting on your office desk or a cruise ship. This intuitive app is designed to take the pain out of everyday work processes. From collaborating with your team/clients, assigning each team member a specific role in the project to tracking the amount of time an individual spends on a specific task—ProofHub’s mobile app is all you need to make more room for productivity in your organization.
Here’s how it works:
It provides a quick overview of all your projects, people, tasks, events, notes, and announcements in one place.
It lets you break projects into manageable stages, tasks and subtasks.
It lets you create project templates and save them to create similar projects—no more starting from scratch.
It lets managers define custom roles so that team members can access what they actually need to access.
It makes chats and discussions over projects/tasks easier and faster.
It lets you save all your important dates, events, and milestones on a single calendar.
It provides a clear picture of everything across a project (time, resources, as well as potential bottlenecks).
It lets you review, proof, and share feedback on documents and files in one place, no additional software needed.
It integrates with your favorite apps (Google Calendar, iCal, Box, Dropbox, Google Drive, and OneDrive).
ProofHub made task management easier and smarter. Sign up!
- Chanty
Chanty
Chanty is a team collaboration tool that promises to increase your productivity by 55%. With its neatly organized chats and an efficient task management system, you can convert any message to an assignment, set due dates, and assign it to the concerned person. You can also optimize your workflow by switching to the Kanban board and taking advantage of an easy way to manage all your tasks in one place. You can also go beyond just communicating by integrating multiple apps to Chanty and easing the hassle of switching between multiple apps. Audio and video calls are available in Chanty for one-to-one or group calls. So, get more work done, together.
Task manager apps
- TickTick
TickTick – task manager app
TickTick is a to-do list and task manager app that comes with a neat interface. With TickTick, you can add tasks, and subtasks, set deadlines and reminders, and even share them with other members of the team. The application is designed to make the management of tasks clutter-free and organized. It supports various parameters (like lists, tasks and subtasks, priority level, and tags) to help you organize your tasks in a better way, keeps your priorities clear, and achieve better results, no matter what. - Trello
Trello – Task manager app
Trello is a fun, flexible, and free way to organize projects, tasks, and more. From a simple shopping list to a multi-person group project, Trello offers a range of scalable project management and task management features that let you organize just about anything. On top of that, the Trello app looks super cool and has a list of powerful features that are entirely free—for now.
Further Reading: Top 17 Trello Alternatives: List of Project Management & Kanban Software
To-do list apps
- Todoist
Todoist as To-do list app
If you are one of those professionals who seek the help of a dedicated to-do list app, then Todoist is worth checking out. Todoist, as the name suggests, is a to-do app with which individuals and teams can set up new tasks, assign priority to the task, as well as add it to a group of similar tasks. When you complete a task using Todoist, you have to check it off the task list—and there is a certain unique satisfaction to it. We won’t consider Todoist as the perfect to-do app, but it certainly has all the features that you would want to pay for in a to-do app. - Wunderlist
Wunderlist as to do list app
Wunderlist is an excellent choice for those who find Todoist a bit complicated. Wunderlist and Todoist have many things in common—however, on the one hand, where Todoist saves many of its features for the premium user, Wunderlist offers more generous feature list for its free users. In fact, Wunderlist has no such thing as a premium option, all of the features available in Wunderlist are available for free. Plus, it works for your iPad, Mac, Windows, Kindle Fire, as well as Web. - Google tasks
Google Tasks – online to do list
Google tasks is Google’s own task manager. It is a great to-do list app for those who are looking for simple, minimal design and straightforward functionality. It seems like a basic to-do list management app, but its integration with Gmail and Google Calendar makes up for a compelling tool. With Google Tasks, you can create tasks within the email and then link them with your calendar. Moreover, you can track deadlines by adding due dates and reminders.
Collaboration apps
- Ryver
Ryver as Collaboration apps
Ryver is similar to Slack. It’s a collaboration app that aims to give organizations a better, faster way to talk over tasks and meet every deadline. What makes Ryver stand out in the market is the option to create as many teams as you want within the app. The platform can be used to set up chats with groups and individuals. Furthermore, you get the option to control who sees the things you say and post in the app and the teams that seem most relevant to you. - Podio
Podio as Collaboration apps
Podio is a flexible and customizable application for work and communication among teams. In simple words, Podio makes it easier for organizations to keep large stacks of work organized and to delegate work between teams. Just like many collaboration apps, Podio provides tools to share files, view project status and get instant feedback. But in addition to these functionalities, it has an easy-to-use interface, plenty of integrations (Dropbox, Google Drive, Evernote, and Zendesk) and a quality mobile app for when you’re out and need to use your smartphone or tablet.
Conclusion
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