Apps can help you organize your work, track your progress, and even keep you motivated to get things done. But with so many apps out there, how do you find the best ones? In our blog post below, we break down the top 10 best apps for organizing your work, so you don’t have to spend hours sifting through options.
Whether you’re looking for a way to manage all of your project details in one place or need a tool that tracks your habits and keeps you accountable, we’ve got you covered. From the most popular productivity apps to lesser-known gems that can help kickstart your workday, check out our list below!
Table of Contents
Best Apps For Organizing Work
Odds are high that you’re probably not as obsessed with your task list as I am. No, really: I’ve been known to spend more time organizing my to-dos than actually doing them.
Why am I telling you this? Because I’ve pretty much tried every task app out there—and I’m like a kid at Christmas whenever I discover one that I love.
So, that means that I not only know almost every single one that exists, but I know what their individual benefits are—plus, what kind of person should use each one.
What’s that? You already have a system that works? Well, that’s what my husband says, too. And all I know about his system is that it’s keeping the sticky note manufacturers in business. While jotting down his tasks definitely gets the job done, it’s not nearly as efficient as it could be.
There are so many to-do apps out there nowadays that there’s surely one that’s right for you—and better than what you’re currently using.
Here are my 10 top picks for best to-do list apps that you should consider:
- If You’re Beyond Busy: Things
When you’ve got a million things on your plate, the last thing you have time for is fussing with an app. You need it to be easy and fast to use while still offering you enough features to keep you organized.
Things touts itself as being the app that you don’t need a manual to start using, and it promises to speed up capturing your tasks by providing a keyboard shortcut as well as copying text from other apps.
Available on iOS and OS X
Similar multi-platform option: TickTick
- If You’re a Visual Thinker: Trello
Did my sticky note comment hit home with you? Then take a look at Trello.
Unlike most list-based task managers, Trello is based on a system of cards and boards–think of it like a virtual bulletin board. You can add photos, notes, files, lists, labels, color codes, and more to the cards to make sure all your information is included. And, you can easily drag and drop to re-organize everything just about whatever way you see things in your mind’s eye.
Available on iOS and Android
- If You Live in Your Calendar: Fantastical 2
OK–Fantastical is actually a calendar. But, by including a task manager, it becomes a to-do app worthy of its name.
Instead of just seeing a list of items to complete each day, you’ll see your to-dos at the exact time you want to get them done. That way, you’ll be sure you have time for everything, no matter how hectic your day is.
Available on iOS and OS X
Similar multi-platform option: Swipes
- If You’re Feeling Frazzled: Any.do
From the second your alarm rings until your head hits the pillow at night, it’s go-go-go for you. Some days you feel lucky to remember your own name, much less your task list.
In steps Any.do and its “Moment” feature. This is a gentle, but firm, daily reminder for you to review your day’s tasks so that you’re sure you’re set with a plan for a productive day.
Available on iOS and Android
- If You’ve Got All the Tasks: OmniFocus
If your to-do lists have to-do lists, OmniFocus is the one for you.
As the most feature-rich and complex app, it lets you filter and sort your work in a number of different ways, so you see only what you need at that moment. So, no more worrying about your home reno project when you should be figuring out what else you have to prep for next week’s presentation at work.
Available on iOS and OS X
Similar multi-platform option: Toodledo
- If You Switch it Up: Todoist
So many devices, you say? Not a problem with Todoist. It has versions for iOS, Android, and the web, and browser extensions of every sort–not to mention integrations with email clients like Gmail and Outlook, plus services including Dropbox, IFTTT, Google Maps, and so on.
That means you’ll stay on top of your to-do list with Todoist any time, anywhere.
Available on iOS and Android
- If You’re a Purist: Reminders
Reminders is the stock iOS app for tasks and, of course, reminders. It offers all the standard fare of to-do apps, but the reason to use it is the reason some people climb mountains: It’s there. That might sound like a silly reason to choose (or not choose) it—but it also means that it automatically works with other iOS apps and services.
And, of course, it means it features Apple’s trademark design and ease-of-use.
Available on iOS
- If You’re Not Alone: Wunderlist
Are you constantly collaborating at work? Or, do you need to wrangle the chores your partner needs to do around the house?
Wunderlist makes sharing tasks simple. With just a few taps, your colleagues or family can access lists. And, with the pro version, you can put them to work by assigning them tasks right from the app.
Available on iOS and Android
- If You Think Looks Matter: Clear
Could a wonderful-to-look-at task manager tempt you to pay more attention to your to-dos?
It could be worth a try. And the Clear app has you covered there. I mean, the makers themselves say it’s “a mighty fine-looking app.” Check it out if colorful, simple, and themes are words that turn you on (scheduling-wise, of course).
Available on iOS and OS X
Similar option for Android and the web: Google Keep
- If You’re a True Procrastinator: Carrot
Sometimes, tough love is the only solution to a real problem.
Carrot won’t have a problem being hard on you if you don’t stay on top of your to-dos. But, it also plays fair by rewarding you in unique ways when you do live up to its expectations. It’s not an app for the faint of heart, but it could be the one to finally help you conquer your tasks.
Available on iOS
Similar option for Android: HabitBull
All of these 10 options offer similar functions, but each has special features that are as unique as you. Choose the app that fits your personal style, and you’ll soon be checking off tasks with the best of us.
apps to get your life together 2021
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Being organized can be a real challenge in this technological era.
There is so much information available right at our fingertips. Every day we get bombarded with communication through emails, direct messages, and group chats, to mention just a few.
In addition, you have to coordinate your schedule with that of your family to make sure nothing is overlooked at home. And of course you have a work schedule to deal with as well.
Streamlining all of this information is essential. Doing so not only ensures a productive life, it also guarantees that you’re receiving data relevant to your personal needs.
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An organization app is useful for creating systems that help you stay productive in the various areas of your life.
(Side note: Want to level up your productivity and time management skills? Then watch this free video about the 9 productivity habits you can build at work.)
What You Will Learn [show]
The Benefits of Organization Apps
Organization apps can help you in the following ways:
Reduce stress – You can minimize the need to search for information on several different apps by consolidating everything in a single app that does it all for you.
Improve time management skills – In a fast-paced world, being more time-efficient is a necessary attribute at home, work, and school.
Increase productivity and efficiency – When you know how to use your time well, you have room to be more productive. Plus, not being stressed out by a deluge of information sharpens your focus so you can get the job done.
In this article, we’ve rounded up 13 of the best organization apps to help you keep tabs on everything that matters.
Let’s check them out.
Best Organization Apps to Streamline Your Life
- Todoist
Todoist | organization apps for students | best app for organizing ideas
Todoist can do just about anything for you, from helping you wake up early in the morning and keeping all your notes in one place to managing your checklists and schedules and tracking the due dates of multiple projects.
The app is your ultimate organization tool that helps you stay in control of the information you need. It lets you collaborate with others on projects and delegate tasks to members of your team.
With Todoist, it is easier to create positive habits through its recurring reminders. Furthermore, you can track your progress and streaks with the app’s built-in productivity trends.
The app is free to download, with an option to upgrade to premium for $3.99 per month or $35.99 annually.
For iOS | For Android
- Evernote
evernote | best organization apps for mac | best organization apps for ipad
If you’re always on the go and need an app that organizes everything you need, such as notes, recordings, and photographs, Evernote is powerful enough to do that for you.
It has a cloud-based storage where you can securely save everything that you need to access, anywhere and anytime.
The app is capable of scanning receipts and other documents, including handwritten notes. It has a voice-record feature that lets you record voice memos. Furthermore, with its reminder feature, you are assured that you will not miss important events and deadlines.
Lastly, as some users have discovered, Evernote’s powerful note-taking feature lets you write and store book-length notes.
The app has a free version, with an option to upgrade to a premium version. Premium rates start at $4.99.
For iOS | For Android
- CamScanner
camscanner | best app for organizing ideas | free apps organization
CamScanners offers document scanning solutions on your phone. The app transforms your phone into a portable scanner so you can scan photos, documents, receipts, business cards, and other files.
Now you have the power to send documents anywhere, at any time.
This app provides a one-stop storage destination for your documents. You can store the files in your phone, or send them to the cloud for more portability.
CamScanner also has an OCR feature that lets you convert images of documents to text. It has an auto-edge-cropping feature, as well as an auto-enhancing feature to ensure that the images you scan are sharp and clear.
In addition, you can collaborate and share your files with friends through email and various social networks.
The app can be used for free, with an option to upgrade to a premium subscription at $4.99 a month. A yearly subscription costs $35.99 the first year and $49.99 for the succeeding years.
For iOS | For Android
- LastPass
lastpass | apps to get your life together | best home management app
If you frequently have to go through the agonizing process of creating new passwords because you’ve forgotten the old ones, this app will come in handy.
LastPass is an app that lets you keep all your online passwords in one place. It allows you to access your accounts without the hassle of having to recall what password you used for a particular site.
Safety is also an utmost priority with this app. You’re guaranteed that the passwords you save in LastPass are encrypted with the strongest encryption algorithm. LastPass does not send your master password to its servers, ensuring that there is no risk of security breach.
LastPass is available in free, premium, and families versions. The premium version costs $3 per month. The families version, meanwhile, starts at $4 per month. The app offers a 30-day free trial for its paid versions.
For iOS | For Android
- Calendly
calendly | free apps organization | apps to get your life together
Double bookings. Missed deadlines. Cancelled appointments. Struggles to reconcile meeting schedules.
You can say goodbye to all these problems with Calendly.
This app helps you streamline your schedule whether at work, home, or school. Some of the features you’ll appreciate in this app include:
Meeting scheduler – With Calendly, you can invite a client or multiple team members to a meeting simply by sending them a link from your calendar. They can then book the date directly based on your availability and their convenience. No more complicated back-and-forth emails.
Daily limits – You can set a maximum number of meetings per day, and the app will apply the cap.
Scheduling notice – Now you can have enough time to prepare for meetings with the minimum schedule notification.
Time zone detection – The app automatically detects your time zone, which ensures that when someone in another region schedules a meeting or event with you, the appointment is in your account’s time zone.
Calendly’s basic version is free. Upgrades to premium and pro versions are available, with rates starting at $8/month for premium and $12/month for pro.
For iOS | For Android
- Google Drive
google drive | best organization apps reddit | apps to sort your life out | best organization apps for mac
If you’re looking for a cloud-based storage platform, consider giving Google Drive a try. Its free version is one of the most generous in terms of storage space, at 15 GB integrated with Google Photos and Gmail. Drive also allows for collaboration, with local file syncing and integration with other apps.
What most users love about this app is that it’s easy to use and includes a free office suite that supports work productivity even while you’re on the go.
Google is constantly adding new features to the app to further boost productivity, so that is something to look forward to when you use the app.
This app is free, with in-app purchases for additional storage space starting at $1.99 for 100 GB.
For iOS | For Android
- Cloze
cloze | best organization apps for ipad | organization apps for students
Keeping track of all your personal, business, and professional contacts can be a challenge. However, with this app, you can keep track of all your contacts with ease.
Cloze collects snippets from all the social networking apps and emails you’re using and provides a view of individuals and companies on your contact list. The app builds relationships and strengthens existing ones by prompting you to reach out to key people at the most ideal times.
Moreover, the app can also be your “command center” for all your social networks, with a feature that allows you to tweet and update your status on your favorite platforms.
Cloze has a free version, with an option to upgrade to pro starting at $19.99.
For iOS | For Android
- Toggl
toggl | best organization apps for mac | best organization apps for ipad
Keeping track of your time has never been easier. Toggl is designed to work both online and offline, and using it is as easy as tapping on the start button, then clicking “stop” when you’re done.
Toggle can be integrated into your phone, web browser, and computer. You don’t need to worry about losing data for tasks you are tracking, as they are safely stored in your Toggl account.
One cool way that Toggl can help you stay on task when you’re working on something important is its ability to record websites you’ve browsed for more than 10 seconds. This helps you determine how to allocate your time and curtail any tendencies to visit time-sink websites.
The app offers a time-reporting feature, which makes it a great tool for providing billable hours to clients, and for companies that need productivity reports for their employees.
Toggl is available for free for up to five users, with an option to upgrade to a paid account such as the starter ($9 per user, per month) or premium ($18 per user, per month) packages.
For iOS | For Android
- IFTTT
ifttt | productivity and organization apps | best organization apps reddit
With this app, you can automate your tasks so you can use the time you save to attend to the important stuff.
IFTTT (if this, then that) allows you to bring together different app services and provides you with a new level of experience when it comes to productivity and efficiency.
Here are some of the ways that the applets work:
Set your thermostat to your preferred temperature when you’re home.
Automatically back up your photos.
Trigger specific actions based on your location.
Receive security alerts.
Keep updated with current events from respectable news sources.
IFTTT is free. Paid accounts are available, with custom pricing based on the specific features you need.
For iOS | For Android
- Just Press Record
just press record | best home management app | productivity and organization apps
This iOS-only mobile audio recorder allows you to convert voice recordings into text.
A long press activates the voice recording feature so you don’t miss any important information that you want to keep, such as crucial points in a meeting, a fantastic idea for a business, or your child’s first word.
The app has features for transcription, and texts are editable and searchable. The app also supports up to 30 languages, and its iCloud storage allows you to access and share your recordings on any device, wherever you are.
Just Press Record is a paid app and costs $4.99.
For iOS
- ProofHub
proofhub | best app for organizing ideas | free apps organization
This organization app helps you efficiently manage your projects, whether you’re working solo or with a team. It consolidates everything you need in one location, so there is no longer a need to search for files and resources on different tools and apps.
For example, if you’re working with a team, you can coordinate your schedules right on ProofHub’s interface. You can discuss a project using the chat feature, and assign tasks to team members.
ProofHub is a paid app. Its Essential version costs $50, while the Ultimate Control version costs $99.
For iOS | For Android
- Bitwarden
bitwarden | apps to get your life together | best home management app
If you need a more robust password keeper, this app is worth a try.
The app generates passwords for the sites you need to log in to. Moreover, when you visit a site and you are required to log in to, the app autofills the login form. It saves you time, and also saves you from having to remember and enter passwords.
You don’t have to worry about security breaches when you save your passwords in Bitwarden. The app ensures that all your data are sealed with an extremely secure encryption method.
The app is fully open source, so it’s free.
For iOS | For Android
- Pocket
pocket | free apps organization | apps to get your life together
Pocket (formerly Read It Later) allows you to capture content that you can access offline at your leisure. Whether it’s an interesting magazine article, a cool video, or a thought-provoking tweet, you can save it to your device for perusal later.
The app also gives you the option to go hands-free with its “listen” feature. All you need to do is listen and relax.
Pocket has a free version, with an option to upgrade to a premium service with a starting price of $4.99.
Conclusion
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