You need to be able to understand the tone of your email. The tone of an email matters. Tone is a great way for you to gauge another person’s thoughts and feelings about you and what you’re talking about.

Tone can be used in many different ways. It can be used in order to show respect or to show anger. It can also be used in order to show sympathy, or it can be used in order to show sadness. Tone is just one of the many things that people will see when they read your emails. If you have a good tone, then you’ll get better responses from people and get more replies than if you have a bad tone.

The problem with some people is that they do not know how to use the right tone when they are sending emails. This is why it is important for everyone who is going to write an email to learn how to use the right tone when they are sending emails out.

If you don’t know how to use the right tone when you are writing emails, then it may result in your emails being ignored by other people. If this happens, then you may lose some of your customers because they will think that you do not care about them and that you don’t know how to write a good

Chrome Extension For Gmail

Ready to feel old? Gmail made its debut 15 years ago, while Google Chrome recently turned 10.

As of this writing, Chrome is still the top browser on computers, with almost 68 percent of users, according to NetMarketshare. As of June 2018, Gmail had a 27 percent market share, according to Litmus—second only to the iPhone’s Mail app (29 percent) in overall email client use.

It stands to reason that using Google’s Gmail in Google’s Chrome browser would be like mixing chocolate and peanut butter, right? Actually, Gmail works fine with any browser, but several Chrome-specific extensions add amazing features and abilities to the everyday Gmail experience.

Here is a collection of our favorites, many of them free (we indicate the price, if not). All are worth a try if you’re a serious Gmail-er using Chrome on almost any platform, be it Windows, Mac, Linux, or a Chromebook.

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Checker Plus for Gmail

The best extension for users of multiple Gmail accounts—I’ve got three!—is Checker Plus. It gives you fast access via a drop-down menu in Chrome, desktop notifications, color coding, even voice input for writing messages. A donation of any amount unlocks even more features.

Developer Jason Savard also makes Checker Plus extensions for Google Calendar and Google Drive.

Send from Gmail
Send from Gmail
There are links on the internet that do nothing except open an empty email for you to send to someone. Most browsers react to them by opening up an external email client. If you’re a Gmail user, Send from Gmail ensures all those “mailto:” links open a new compose message window where it should: Gmail. Go into options to set it to use the domain name you use in GSuite, if necessary. It also puts a button on the toolbar that lets you forward anything you see online via a Gmail message.

Batch Reply for Gmail
Batch Reply for Gmail
If you receive a bunch of messages from the team on different topics, you can reply-all with this extension. Check the box next to each message in your inbox and click the Reply button that Batch Reply puts on the toolbar.

ActiveInbox

($49.92 per year for personal account)
Turn your inbox into a massive “Getting Things Done” workshop with ActiveInbox. It’ll cost you (after a free trial), but could be invaluable if you’re leaving things undone. This extension turns your messages into tasks, tracking and prioritizing, even turning groups of tasks into projects. Everything will get done, even if it’s just because you don’t want to waste the money. The personal account works with one Gmail, the Pro account ($69.96 per year) works with one to three accounts (even on mobile), and the team and enterprise versions kick it up a notch for a whole team.
Auto Text Expander
Auto Text Expander
Gmail has a built-in feature called Canned Responses (look for it under Settings > Advanced > Canned Responses (Templates) > Enable), which lets you create text snippets to auto-insert into messages. Think of Auto Text Expander as that feature on steroids. It can insert text in any editable field in the browser, or with any web-based mail program, not just Gmail. Create a shortcut (like “jerk@”) and set it to correspond with a long block of text, even a block full of HTML code. You can import and export your shortcuts and text as needed for backup and restore to set this extension up on other PCs.

Digify for Gmail

Digify provides complete control over the attachments you send, acting really as a storage middle-man so you can track who gets what you send, or even un-send and reclaim attachments if you must. It even employs a “self-destruct” so the attachments only can be grabbed for a limited time.
Discoverly
Discoverly
Not sure who just emailed you? Discoverly does a deep dive into social media to find info on Twitter, LinkedIn, Facebook, and even Gmail to tell you more about the sender.
Dittach

If your Gmail is full of attachments, prepare for some Dittach-ment. This well-named extension prepares a feed of all the attached files you’ve sent or received, making it a breeze to search, forward, print, and share them all as you see fit.
Dropbox for Gmail
Dropbox for Gmail
You’re probably using Dropbox to store files online and sync them between devices. If you’ve got a file to send via Gmail, integrating Dropbox—where that file probably originates anyway—only makes sense. Click the icon at the bottom of the compose window, select the file or files, and “attach” it. Except you’re not attaching it—you’re providing a link to the online file, so it doesn’t count against Gmail’s 25MB file size limit.
Gmelius

(Free; Sales version for $108 per year; CRM version for $240 per year)
Gmelius (pronounced ‘gee-meal-ee-us’) used to be all about improving the Gmail interface. That’s still part of it, but the company (also named Gmelius) has pivoted to embrace the business side, enhancing its extension with advanced features. Some are still free—like email tracking, scheduling messages to send later, email templates, and setting snooze/reminders on messages—but with some limitations. If you pay, you get more unlimited usage plus remote support, activity reports, and CRM integration. The business version for teams includes collaboration tools. Give it a try for free for 14 day. Gmelius is also available as an app on iOS and Android.
FlowCrypt
FlowCrypt
Need a quick and easy way to encrypt a message and send it using PGP encryption? FlowCrypt (formerly CryptUp) sticks a button on the interface that reads “Secure Compose.” It even encrypts the attachments. If the recipient has your PGP key, no matter what email client they use, they should be able to decrypt and read it. It’s also available for Firefox and on Android in beta.
Inbox When Ready for Gmail

Perhaps the worst distraction when you’re trying to get your email on is… your email. Inbox When Ready hides the messages in your inbox until you’re ready to click a button that says Show Inbox. That way, all those pesky messages won’t get in the way of composing a new missive. The creators claim this extension will help you reclaim one hour of productivity per week. It’s free or $48 per year to use it with multiple Gmail accounts and avoid embedded signature ads.
Just Not Sorry
Just Not Sorry
Do you have a habit of using equivocating language in your email messages? Like the word “just” or phrases like “I’m no expert” or “I think”? They can undermine your message and your credibility. Just Not Sorry is an open-source extra that will put a subtle underline on such phrases so you can revise before you send. If you keep them, no one else sees the underline.
PixelBlock
PixelBlock
Sick of others tracking when you read messages from them? PixelBlock prevents that from happening with most messages. The little red eye will show up on the message to indicate a block. You can read the message without any issues.
Mailtrack

On the other hand, MailTrack promises to tell you if your message has been seen. Just look for a green double-checkmark next to a message. Click it and you’ll even see how long ago it was read. Pay $9.99 per month to remove the “Sent with Mailtrack” mark that goes on each message, and add features like tracking history and daily reports. It’s also available for Firefox, Opera, and Microsoft Edge.
Simple Gmail Notes
Simple Gmail Notes
Available for Chrome and Firefox, Simple Gmail Notes lets you do just that: put notes on your Gmail messages. But they’re only for you to see. Notes are stored in the Google Drive account associated with your Gmail, so you can access them on any computer, and even share them with others.
Rename Email Subjects

Sometimes it’s the simple things that bring joy. Like being able to change the name of an email, giving it a subject line that makes a lot more sense. To do that you need an extension like Rename Email. The sender never knows you made the switch; the change is just for you (unless you reply, then the cat’s out of the bag). Later, you can search on the new subject line as desired. It’s also a great way to break up a long threaded Gmail conversation, by changing the subject line(s) as desired for new topics.
WiseStamp
WiseStamp
Gmail’s ability to leave a signature—that bit of pre-written text at the end of your emails—isn’t exactly robust. With WiseStamp, you can create one with all sorts of extras (your latest tweet, company logo, etc.), all of which WiseStamp can import into the extension. The premium “Awesome” version allows five or more signatures to rotate as needed for $72 per year. It works with Outlook, Yahoo Mail, Apple Mail, even on mobile email.
Drag
Drag
($36 per year Solo plan; $588 per year for teams)
Prefer to organize your life Kanban board-style, like a Trello task list? Drag drags that interface type into Gmail, giving you a collaborative workspace for just you or the whole team.
Giphy for Gmail
Giphy for Gmail
The most important methods of communication in human existence: email and the animated GIF. Finally, they become one thanks to the Giphy extension for Gmail, which puts an icon on the compose window that makes it easy to pull from Giphy’s seemingly limitless collection of animated nonsense.
Murmure

If you are sending an email and plan to BCC someone—that’s a “blind carbon copy” that the BCC person gets without the main recipient knowing—you can now use Murmure for free to send a private message to the BCC. All without having to send a second, separate message to get that BCC person’s attention or send to send extra, specific instructions.
Delete Key for Gmail
Delete Key for Gmail
It’s possible to delete a whole thread of messages in Gmail quite easily, and even possible to delete one single message in a thread with a few clicks. But with Delete Key, you create a hot-key that lets you delete individual messages even faster.
Gmail Reverse Conversation
Gmail Reverse Conversation
One of the more frustrating aspects of Gmail threads is that the new messages go at the bottom of the thread. This extension uses CSS to do one thing, and one thing only: it puts all the messages in reverse, so new messages are always at the top.
ToDoist for Gmail
ToDoist for Gmail
If you’re a big ToDoist user, and use a lot of Gmail, you’re doing yourself a major disservice if you don’t install this extension. It puts the ToDoist task list tool right at your fingertips every time you access Gmail, and combines the two into a task management powerhouse.
Email This
Email This
This one isn’t specific to Gmail, but is great for anyone: Install Email This on Chrome and if you see any article you want to read later, click the link. The article is sent directly to your email to read later, sans all the gunk like ads. Perfect for those who want to read later, but don’t want a read-later-service like Pocket (though Pocket is pretty great). If you pay $19 for the premium version, you can do a lot more.
Convert Google Docs to Gmail drafts

This is one of those extensions where all you need to know is in the title. You make a Google Doc. You fill it full of formatting, charts, images, whatever. Then click the button installed by the Convert Google Docs to Gmail drafts extension. Voila, you can now send it in Gmail, with all the formatting included. It may be free, but beware: you have to create an account with developer cloudHQ for it to work. But they make a lot of extensions (like Rename Subject, above) so you may already have one!

gmail notification chrome extension

There are tons of Chrome extensions that add features to Gmail and enhance its interface. This article collects the ones we’ve found to be the most useful.

This spring Google launched a redesign of the Gmail web interface that added several new features — potentially making some extensions obsolete or inoperable. After the relaunch, we re-tested all the extensions in this article to be sure they’re still useful and work properly with the updated interface.

They do everything from making handy little interface tweaks to adding sophisticated functions to Gmail. Some have been around for several years, while some were released a few months ago — but all can be useful additions to your Gmail experience.

[ Related: 25 tips for getting the most out of the new Gmail features ]
To be clear: We don’t recommend installing these extensions all at once — too many extensions installed on any browser can bog down its performance. Instead, consider this list and pick the ones that give the features you want most in Gmail.

1. Checker Plus for Gmail or Notifier for Gmail
   Chrome extensions for Gmail – Checker plus for GmailHoward Wen / IDG
   Checker Plus for Gmail notifies you of new emails with pop-up windows in the lower-right corner of your computer’s desktop. Each pop-up shows a preview of the email’s first few lines. Click the Checker Plus icon on the Chrome extensions toolbar to open a panel from the top of your Chrome window that lists your unread emails.

You can read them from this panel (or have Checker Plus read them aloud to you), delete them, or perform other actions on them without going to your Gmail main page. You can even compose a new email from the panel.

You can monitor multiple Gmail accounts using this extension. According to the developer, Checker Plus doesn’t restrict the number of Google user accounts you can add to it, but the Gmail servers appear to allow only about 10 accounts to be simultaneously accessed by one computer.

Chrome extensions for Gmail – Notifier for GmailHoward Wen / IDG
If you don’t need all the features of Checker Plus for Gmail, then Notifier for Gmail, shown above, gets the job done. It uses a lot less of your computer’s memory than Checker Plus, so it might run faster if you’re using Chrome on an older, slower computer.

Like Checker Plus, Notifier for Gmail pops up a notification window in the lower-right corner of your desktop for every incoming email, showing the first snippet of text in it. And as with Checker Plus, you can click the Notifier for Gmail icon on the Chrome extension toolbar to open a panel where you can read an unread email. From the panel window, you can also delete the message, mark it as read/unread, or mark it as spam. You can add up to five Gmail accounts to this extension, and switch among them.

2. Gmelius
   Chrome extensions for Gmail – GmeliusGmelius
   This feature-packed extension is like a steroid shot for Gmail. Gmelius lets you tweak many little things about the Gmail interface, such as forcing the Cc or Bcc field to always appear in the email compose window, or automatically sizing down large images embedded in emails, and it does what Attachment Icons for Gmail and Row Highlighter for Gmail do separately: changing the default paperclip icon for attachments to an icon that better represents the file type for the attached file, and highlighting an email heading on your Gmail main page when you hover over it.

Gmelius also includes a host of larger functions, including email templates, the ability to schedule emails to be sent later, reminders to follow up with recipients who haven’t responded, and email tracking with read receipts so you’ll know which emails have been read. Paid business plans start at $5 per user per month and include advanced features such as recurring emails and detailed activity reports.

3. Mailtrack
   Chrome extensions for Gmail – MailtrackHoward Wen / IDG
   Speaking of email tracking, there are several extensions that can track the emails you send and confirm whenever one is opened by its recipient. Most charge for this service, but many also allow you to send a limited number of tracked emails for free.

Mailtrack is one of the most highly rated and popular extensions in the Chrome Web Store, likely because the free plan lets you send an unlimited number of tracked emails. Gmelius offers unlimited email tracking under a free plan, but Mailtrack is a good option if you prefer an extension that doesn’t have as many extra, unrelated features as Gmelius does.

Unlike Gmelius and other trackers, Mailtrack doesn’t include a send-later feature that lets you set an email to be sent on a date or at a time that you pick. Advanced features such as daily activity reports, click tracking, and reminders if recipients haven’t opened your email after a period of time are available only under Mailtrack’s Pro plan, which costs $5 per month.

4. Boomerang for Gmail
   Chrome extension for Gmail – BoomerangHoward Wen / IDG
   Like Mailtrack, Boomerang for Gmail offers email tracking features including read receipts, response tracking, follow-up reminders, and click tracking. But where the extension really shines is in the time control it gives you over emails you send and receive.

Boomerang adds a big red “Send Later” button to the email composition toolbar of Gmail. Clicking it opens a panel where you set a day and time when you want the email to be sent. The extension also has a “dismiss this email now and return it to me later” function that’s similar to Gmail’s Snooze feature, added in the April redesign. And Boomerang’s Inbox Pause feature stops new email from arriving in your inbox at times you designate, so you can focus on your work.

Another feature you might (or might not) find useful is Respondable, a digital assistant that uses AI to determine how likely your email is to get a response and makes suggestions for improving your text.

Boomerang lets you use any of the above features for free for up to 10 emails per month. Pay for a subscription plan, starting at $5 monthly, and you can use these functions with an unlimited number of emails.

5. PixelBlock
   Chrome extension for Gmail – PixelBlockHoward Wen / IDG
   Not a fan of email tracking, at least when it comes to messages that are sent to you? If you get an email that has a tracker applied to it, PixelBlock can stop it from reporting back to the sender that you’ve opened their email.

With PixelBlock, you can tell an email has a tracker only after you open it. If it is, you’ll see an icon of a crossed-out red eye by the sender’s name. Clicking this icon pops open a callout that shows the name of the tracking service, if it can be identified.

6. Dittach
   Chrome extensions for Gmail – DittachHoward Wen / IDG
   Ever lose track of a file that arrived as an email attachment at some point in the past? Of course you have. Dittach can help: It adds a column on the right side of your Gmail main page that shows thumbnails of all your email attachments, with the most recently dated at top. You can scroll through this column to see thumbnails for attachments in older emails, or use the search function to zero in on the right attachment. Dittach can also sort your stored attachments by category (docs, movies, music other, PDFs, photos) to make it easier for you to find what you want.

Clicking a thumbnail opens a larger preview of the attachment, and you can then delete, download or share the attachment, or open the email it’s attached to. (If you delete the attachment, the original email it was attached to still remains.)

7. Convert Google Docs to Gmail Drafts
   Chrome extensions for Gmail – Convert Google Docs to Gmail DraftsHoward Wen / IDG
   The name Convert Google Docs to Gmail Drafts says it all: the idea is that you can use Google Docs to compose a sophisticated-looking email. It could, for instance, include charts that are available in Google Docs. In the Google Docs window of the document you’re working on, the extension adds a blue “Open in Gmail” button in the upper-right corner. Click it, and the document will be saved as an email draft in Gmail. Your advanced layout will be preserved when you send it out from Gmail.
8. Gmail Sender Icons
   Chrome extension for Gmail – Sender IconsHoward Wen / IDG
   On your Gmail main page, Gmail Sender Icons labels each email subject heading with the domain of the sender’s email address and the domain’s favicon. Being able to quickly see the sender’s email domain without needing to open their email first can serve as a safety precaution. For example, a phishing email may claim in its subject line that it’s an important email from Dropbox, but it won’t be sent from dropbox.com. This extension highlights to you the domain it was really sent from.
9. Attachment Icons for Gmail
   Chrome extensions for Gmail – Attachment Icons for GmailHoward Wen / IDG
   Before Gmail’s redesign, all email attachments were indicated in your inbox listing with a simple paperclip icon. Now, each attachment is depicted as an icon with a beginning portion of its filename. This icon is set below the email’s subject heading, and its design represents what the attached file is — a PDF, for example — so you know what you’re getting before you click on it.

But this enhanced icon appears only when the “Display density” of the main page is set to “Default.” If you set it to “Comfortable” or “Compact” (so that you can see more subject headings on the main page at once), then your emails that have attachments are denoted with the simple paperclip icon.

The Attachment Icons for Gmail extension changes the paperclip icon that appears in the “Comfortable” and “Compact” display modes to one that’s more representative of the attached file. So if the attachment is a PDF, the icon becomes a PDF document symbol. Attachment Icons also assigns unique icons for other file types, like media (image, sound, video) and Microsoft Office documents (Excel, PowerPoint, Word).

True, the Gmelius extension does the same thing, and a whole lot more. But if you simply want an easy way to identify attachment types in any display mode and you aren’t looking for a do-it-all-extension, give Attachment Icons a try.

10. Row Highlighter for Gmail
    Chrome extensions for Gmail – Row Highlighter for GmailHoward Wen / IDG
    Here’s another extension with a single purpose: On your Gmail main page, Row Highlighter for Gmail highlights the heading of an email when you hover the pointer over it. Nothing earth-shattering here; it just provides a simple visual aid when you’re going through your emails skimming headlines to find the one you need to open. You can customize the highlight color; two colors can be selected to differentiate between an email that has been marked as read or unread.

Conclusion

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