There are so many apps available to make your Gmail experience that much better, and we’re here to help you narrow down the options. We’ve selected the best of the best, and we’re going to show you how they can transform your email workflow.
If you’re a Gmail user like us, you know there’s nothing quite like it. It’s fast, intuitive, and powerful—but sometimes it could use a little boost from outside sources.
That’s where these apps come in. We’ve used them all extensively, and we’re going to give you an honest look at what makes each one worth having in your inbox.
Best Apps For Gmail
With well over a billion active users, Gmail is the largest email service in the world and 75 percent of its users check their email via their mobile device. That said, it’s not necessarily best to use the Gmail app to access your email. Nor is it always best to use the email apps that come stock with your smartphone’s software, like Apple Mail. There are superior email apps available that can better align with your needs, whether you’re a Gmail user or not. Here are four to try and why.
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Aqua Mail
aqua mail app
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Aqua Mail is a niche yet fan-favorite email app for Android power users. It only works with Android, but that’s actually one of its biggest selling points because it integrates so well with other popular Android-only apps, such as Tasker and Light Flow. It also has a more customizable layout than Gmail. There is a free version, but you’re going to want the one-time payment of $20 for the Pro version to get rid of bloatware (ads, gross) and support for more than two accounts.
Compatible with: Gmail, Yahoo, Hotmail, FastMail, Apple, GMX, AOL, Office 365
Works on: Android
Price: Free ($20 for Pro version)
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Microsoft Outlook
microsoft outlook app
Microsoft Outlook
Outlook has a rap for being the email app of choice for businesses — and it’s true. It syncs brilliantly with Office 365, which a lot of business use, and its built-in calendar makes scheduling meetings and attaching important files super easy. That said, it’s a good email app for really anyone, whether you have iPhone or Android, Gmail or Yahoo Mail. The most unique thing about Outlook is its Focused inbox feature, which automatically filters out things you don’t want to see, like spam, and prioritizes your most important emails.
Works with: Gmail, Exchange, Yahoo Mail, Office 365, Hotmail/Outlook, iCloud
Works on: Android, iOS, Windows
Price: Free
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Newton Mail
newton mail app
Newton Mail
Newton Mail is a premium email app designed for power users as well as businesses. Back in 2016, it was one of the few email apps that had features like snoozing, read receipts and scheduling. Even though many of its features have been adopted by numerous other email apps, Newton Mail has obviously developed a strong relationship with its users (so much so that two die-hard fans saved it from termination in May 2020). And today, its great organizational and time-saving features, along with its wide compatibility with many popular premium productivity apps (such as Evernote and Todoist), have kept its loyal userbase just as loyal as ever.
Works with: Gmail, Exchange, Yahoo Mail, Office 365, Hotmail/Outlook, iCloud
Works on: Android, iOS
Price: $50/year (14-day free trial)
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ProtonMail
protonmail app
ProtonMail
ProtonMail is an email app that puts privacy and security at the forefront. It’s an end-to-end encrypted email service, meaning nobody except you can access your data or emails — not even the government. (Its run by the same company behind ProtonVPN, a a popular VPN service.) It also allows you to do neat things, such set expiration times for messages or set a password for the specific email for non-ProtonMail users. Despite these heightened security measures, it’s actually a really easy to use. The only real downside is that the free version caps your storage and won’t let you send more than 150 messages per day.
Works with: Gmail, Exchange, Yahoo Mail, Office 365, Hotmail/Outlook
Works on: Android, iOS, Web
Price: Free (or $5/month or $48/year)
Best Apps For Gmail
- Mailbird
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A lightweight email client that’s easy to customize just the way you like it, Mailbird is the top choice for users who want an app that won’t bog down their PC. Mailbird makes it easy to sync all your email accounts into a single inbox that’s easy to manage. Other features include the ability to create your own quick replies, search for messages by clicking on a user’s profile pic, and drag and drop attachments with ease.
Pros
Easy to integrate with lots of apps
Customizable interface
Affordable
Cons
No filters
Review Summary
Score: 9.9/10
Reviewers typically mention that Mailbird is a thoughtfully designed email that is packed with lots of useful features and add-ons. It gets particular praise for the way it manages multiple email accounts, and intuitive user experience. The only downside is that the app doesn’t offer filters.
Download Mailbird
- Thunderbird
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Thunderbird is a flexible email client that supports a large number of extensions and add-ons. It uses tabbed windows to manage multiple tasks and emails and works with most email accounts. Unlike Mailbird, Thunderbird is a free email client that allows you to manage as many accounts as you want.
Pros
Unlimited number of email accounts
Easy to set up and intuitive to use
Expandable via plugins
Cons
You need third-party extensions for some of the key features
Review Summary
Score: 9.8/10
Most reviewers mentions that Thunderbird is a neat and clean app that’s loaded with great features. There are not many negative reviews, but some users note that the app becomes a bit slow after adding several email addresses.
Download Thunderbird
- TouchMail
TouchMail is an email app for Windows 10 with a unique layout that consists of colorful tiles. It allows users to add, manage, and sync up to six email accounts, but only two are available in the free version. The app supports Gmail, Hotmail, Office 365, Yahoo Mail and other IMAP email providers, so you can check all your emails in a single place.
Pros
Easy sorting by contacts, date or arrival, and conversation
Supports various email services
Colorful tiles
Cons
The free version only supports two accounts
Review Summary
Score: 9.5/10
Users like that TouchMail is easy to use and support a wide variety of email providers. Some of the complaints are related to the fact that the app is primarily designed for touch, so there may be some issues when using it with a mouse.
Download TouchMail
Read also: Best Photo Viewer App for Windows 10
- Flow Mail
Sporting a beautiful design, Flow Mail is an email client that’s also quite fast and supports accounts from all major email providers, including Gmail, Yahoo, and Outlook. The app has native downloading support and advanced privacy protection. Flow Mail gets updated often and features a sandbox environment that doesn’t collect any of your personal information.
Pros
Lightweight app
Allows you to manage multiple email accounts for free
Works with Windows Hello!
Cons
Email filters could be better
Review Summary
Reviewers typically mention the Flow Mail is a stable, beautifully-designed app that makes it easy to manage all your email accounts in a single place. The app gets lots of praise for its security features, too. Some reviews mention some bugs in the app and others say the UI could be more polished.
Conclusion
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