Google Calendar is one of the most popular tools for keeping track of your life. The app can be customized to suit your needs, and it integrates with more than a thousand other apps. It’s also a helpful tool for managing your time and staying organized.
There are many different ways to use Google Calendar, which is why it’s so popular. Here are some of the best apps for Google Calendar to help you get started:
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Table of Contents
Best Apps For Google Calendar
- Friday Planner & Chrome Extension Calendar Integration
As a daily planner and cloud HQ, Friday connects with your Google Calendar to show your events and tasks in one view. Instead of flipping between apps, you can see your tasks, appointments, and to-do lists in one place. Friday automatically imports all of your meetings for each day. You can even join Zoom or Google Meet from the Friday planner.
Stay focused and do your best work with the Friday Google Chrome Extension.
If you install the Google Chrome extension, you’ll see your tasks and next events in each new tab.
Bonus: The Google Chrome extension serves as a website blocker, too–helping you set Focus Time to do your best work.
Here’s how it works:
Best features:
Daily planner and Google calendar in every tab that you open
Set Focus Time to keep out the distractions and do your best work
Join Zoom calls and Google Meet directly from your browser or the Friday planner
Integrate with Google Calendar and Outlook
Create your home for the most important things at work
Download the free Friday Chrome Extension.
- Google Tasks Calendar Integration
Formats: iOS, Mac Desktop, Android, Web
Google Tasks is a simple to-do list from Google that was launched in 2008. It has a minimalistic design giving it a feel of using pen-and-paper, but with more benefits.
Best features:
Adding a task with date and time on GTasks automatically makes it visible on your Google Calendar.
You can choose these tasks to show on your calendar so your team members know the time you’ll be doing deep work.
It keeps your tasks and meetings–all in one place so you don’t have to shift between apps.
Pricing:
Free
- Zoom Google Calendar Integration
Formats: iOS, Mac Desktop, Android, Web
The Zoom Google Calendar integration allows you to seamlessly schedule, join, and manage meetings right from your Google Calendar.
Best features:
You can choose Zoom in the “Add conferencing” section of your Google Calendar. This way Zoom will automatically generate a meeting link without you having to do it.
It makes scheduling and joining meetings a lot easier.
This integration allows you to turn any email to a Zoom meeting. The add-on will automatically send calendar and email invitations to everyone on the email thread.
Pricing:
Basic: Free
Pro: $14.99/ month
Business: $19.99/ month
Enterprise: $19.99/ month
- Slack Google Calendar Integration
Formats: iOS, Mac Desktop, Android, Web
Integrating Slack with your Google Calendar makes it easy to schedule meetings and ensures that you and your team get regular call reminders.
Best features:
Slack’s Google Calendar integration allows for any calendar to post to any channel, as well as privately to yourself.
It allows you to set custom reminders before events so you don’t miss it.
You can get a daily digest each morning and a weekly digest on a day/time of your choosing.
Pricing:
Free
Pro: $2.67/ month
Business+: $5/ month
Enterprise Grid: Tailored to your needs
- Salesforce Calendar Integration
Formats: iOS, Mac Desktop, Android, Web
Another one of the best Google Calendar integrations, Salesforce integrates your sales proposals and leads to your Google Calendar.
Best features:
It allows you to smartly plan and track sales meetings and conversations.
It helps your sales reps spend less time entering data and switching between different applications.
It helps the sales reps and their managers get sales-related meetings and appointments on the books.
Pricing:
Essentials: $25/ month
Professional: $75/ month
Enterprise: $150/ month
Unlimited: $300/ month
- Google Docs Calendar Integration
Formats: iOS, Android, Web
Using this Google Calendar integration will allow you to track productivity and link tasks to specific deadlines. You’ll have a seamless documentation process for staying on top of your tasks and being productive.
Best features:
Add new Google Calendar event information easily to Google docs.
Easily create a Google doc agenda for new Google Calendar events.
Add the meeting minutes after every call on the Google Calendar event to keep everyone up to date.
Pricing:
Free
- Asana Calendar Integration
Formats: iOS, Mac Desktop, Android, Web
Asana is a project management app that gives your team a collaboration platform that can work with your Google Calendar.
Best features:
You can view your Asana tasks on Google Calendar to stay on top of everything.
You can share key dates, meetings, and events with your team members.
See what’s on the agenda for the day so that you can plan your day more efficiently.
Pricing:
Basic: Free
Premium: $10.99 per user/ month
Business: $24.99 per user/ month
- Trello Calendar Integration
Formats: iOS, Mac Desktop, Android, Web
Trello’s boards are a fantastic way to prioritize work as a team. Combine the Google Calendar integration and it takes your productivity to the next level.
Best features:
Integrating Trello with Google Calendar makes it easy to avoid scheduling conflicts and block off time for important tasks.
It also makes it easy to keep track of your Trello assignments in Google Calendar so that you don’t have to jump applications.
It gives you a clear view of your scheduled cards for the week and month. This way, you can see all the upcoming activities and their due dates.
Pricing:
Free
Standard: $5 per user/ month
Premium: $10 per user/ month
Enterprise: $17.50 per user/ month
- Todoist Google Calendar Integration
Formats: iOS, Mac Desktop, Android, Web
Todoist is one of the popular to-do lists. It’s a great application to keep all your tasks– personal and work-related, organized.
Best features:
You can sync tasks with a due date but no time as all-day events or you can opt to only sync tasks with a due date and time.
The integration will ensure that any change you make on either app gets reflected on the other.
The labels and projects feature on Todoist also reflect on Google Calendar so if you’re only looking at the Calendar, you’ll be up to date.
Pricing:
Free
Pro: $3/ month
Business: $5 per user/ month
- Zapier
Formats: iOS, Mac Desktop, Android, Web
You could consider Zapier to be a super Google Calendar integration as it lets you connect Google Calendar with thousands of apps allowing you to automate your work and be more productive.
Best features:
The integration makes it easy to move information between your web apps automatically, so you can focus on your most important tasks.
You can use this integration to create new Trello cards from new Google Calendar events.
You can easily add Microsoft Outlook events to Google Calendar.
Pricing:
Free
Starter: $19/ month
Professional: $49/ month
Team: $299/ month
Company: $599/ month
Best free calendar apps
What makes a great calendar app?
How we evaluate and test apps
All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.
Calendars, of course, show you your schedule. Every calendar app manages that; the best calendars, however, aren’t just functional. They give you clarity about how you spend your time, and a few rare finds are even a joy to use.
In our opinion, the best calendar apps are:
Easy to use. Calendar apps are easy to use when they require minimal clicking and menu exploration.
Designed with intention. Does the calendar app do what it says it’s going to do? And does it do it well?
Packed with features and customizable. If you’re a serious scheduler, power features, such as customizable views and integrations, will help you get the most out of your calendar. For those apps that aren’t heavy on features, we looked for customization options that make the app adjust to your style.
Simple to share. You probably don’t work alone—neither should your calendar. Invitations to events are a must, and ideally, you should also be able to share entire calendars.
Available for multiple devices. When considering apps for this list, we gave preference to apps that are accessible on more than one platform. You should be able to see your calendar no matter where you are or what device you have on hand.
For the most part, we focused on calendar platforms—we didn’t consider mobile- or desktop-only apps designed mostly to sync with other services. Check out our lists of Android calendar apps, iPhone calendar apps, and Mac calendar apps if you want those sorts of platform-specific applications.
Best free calendar app
Google Calendar (Android, iOS, Web)
Google Calendar screenshot
Google Calendar is both powerful and flexible, all without being hard to use. If all you want is a simple calendar to keep track of your events, you’re covered. It doesn’t take long to learn how to add events, or switch from the default week view to a month or day view. Even inviting other contacts, or adding a Google Meet video conference, is straightforward.
Dig in, though, and you’ll find all kinds of features. You can share entire calendars, for example, which is great for coordinating with your team or even just having a shared calendar with your significant other. You can create as many calendars as you want or subscribe to any iCal-compatible calendar, then choose which calendars you do and do not want to see. There are great mobile apps, or you can use a third-party app for the desktop if you prefer (every other app on this list can sync with Google Calendar).
The integration with Google features is another plus, assuming you’re already a Gmail user. It’s easy to see Google Calendar in your Gmail sidebar, for example, or to invite your Google Contacts to an event. Google Workspace users have access to a number of work-related features, including many specifically meant for remote or hybrid teams. There’s now a work location tool and the ability to split your work hours, both of which recognize the changing nature of work.
Overall, it’s hard to find much to complain about with Google Calendar, and believe me—I love complaining. It should be the first calendar app most people try.
Want more out of your calendar? Connect Google Calendar to your favorite apps through Zapier. You can create automated workflows that send calendar appointments to other apps, like Trello or Todoist. You can even create calendar appointments from spreadsheets.
Create new Trello cards from new Google Calendar events
Google Calendar + Trello
Use this Zap
Generate Google Calendar events from new Google Sheets rows
Google Calendar + Google Sheets
Use this Zap
Add new Google Calendar events to Todoist as tasks
Google Calendar + Todoist
Use this Zap
Google Calendar Pricing: Free with a Google account; Business Starter for Google Workspace, which includes all Google Apps, starts at $6/user per month.
You can do even more with Google Calendar. Here’s how to turn it into the ultimate productivity hub with Zapier.
Best calendar app for Microsoft users
Microsoft Outlook Calendar (Android, iOS, macOS, Windows, Web)
Outlook screenshot
Outlook dates back to the ’90s and is still one of the best calendar apps on the market today. Outlook combines email, calendar, and contacts in one application. Some people love this approach, and some people don’t. Either way, the calendar itself is solid.
Adding events to your calendar only takes a couple of clicks. You can add multiple calendars and have multiple views, including today, this week, and even just the work week. Support for Exchange and Microsoft 365 accounts means it’s easy to send event invitations to other people at your company, compare your schedule to theirs while doing so, or share entire calendars.
If your company runs on Microsoft, this will be your calendar app. But Outlook is worth checking out regardless because of a few really nice features. The weather is always right there at the top of your calendar, for example. It’s easy to change an email into a calendar appointment or to see your email alongside your calendar. And there’s support for adding iCalendar subscriptions.
Of course, this being Microsoft, the word “Outlook” has multiple meanings, and the differences between those meanings can be confusing. Outlook for Mac can sync with Google Calendar; Outlook for Windows cannot; and there are more than a few interface differences between the two products. Then there’s Outlook.com, which refers to the free email and calendar service that was called Hotmail back in the ’90s. It offers a lot of the same features as Outlook but isn’t quite the same.
This is all confusing, but there’s a great calendar app at the core of it—one you already have access to if you’re a Microsoft Office user. It’s well worth considering. And you can connect Outlook to Zapier for more power. That way, you can do things like send calendar appointments to other apps, including other calendars or your to-do list.
Add Microsoft Outlook events to Google Calendar
Google Calendar + Microsoft Outlook
Use this Zap
Add Microsoft Outlook events from new Google Calendar events
Google Calendar + Microsoft Outlook
Use this Zap
Add new Microsoft Outlook events to Todoist as tasks
Microsoft Outlook + Todoist
Use this Zap
Here’s how you can supercharge your Microsoft Outlook calendar with Zapier.
Microsoft Outlook Pricing: Outlook.com is free, as are the mobile apps. The Microsoft 365 Personal plan, which includes most Microsoft Office apps for desktop, starts at $7 per month. Don’t want to shell out for Outlook? Windows 10 comes with a calendar app with most of the above features.
Best calendar app for scheduling external appointments
Calendar (Android, iOS, Web)
Calendar.com screenshot
It’s hard to think of a simpler name for a calendar than Calendar, but fortunately, that’s not all this app has to offer. Everything you need to manage your appointments is here, on a site with modern design and full support for collaboration. This is a well-thought-out app.
But it’s not just a calendar app: it also works as an appointment scheduler. Sign up for Calendar, and you’ll get a public profile—for example, calendar.com/michaelscott. You can set up times that you’re available, then allow anyone with the link to schedule an appointment with you.
There are plenty of appointment scheduling apps that do this, but so far as we know, Calendar is the only full-fledged calendar app to also offer a feature-complete scheduling feature like this. Sure, Google Calendar offers some basic appointment scheduling, but Calendar’s version is easier to use in many ways. This alone makes Calendar worth trying out.
You can also connect Calendar to your other favorite apps through Zapier. You can, for example, get a Slack notification every time someone signs up for a meeting with you.
Send direct messages in Slack when new meetings are scheduled in Calendar
Calendar + Slack
Use this Zap
Calendar pricing: Free plan available; Pro version starts at $8/month with unlimited scheduling time slots.
Best free calendar app for Apple users
Apple Calendar (iOS, macOS, Web)
Apple Calendar screenshot
Apple Calendar is the default calendar on Macs, iPhone, and iPads. If you’ve used an Apple product, you know what to expect: simple, beautiful, and easy to use. Apple Calendar is all that.
Everything syncs by default using iCloud, or you can set up Apple Calendar to sync with Google Calendar, Microsoft Exchange, Yahoo, and any calendar platform that uses CalDAV. Setting this up is as easy as connecting an email client app to another email account.
Apple’s clean and simple calendar lets you focus on your events rather than the app itself. It’s intuitive to use if you’re familiar with other Apple apps, with support for drag and drop. The Siri integration is a highlight: tell your assistant to add an appointment, and this is the app where it will end up. But it’s also quick to add appointments in the app, especially on the Mac. Click or tap the plus sign (+), and create a new event using natural language—just type a phrase that includes a title, time, and date, then hit enter. You can also add a travel time estimate that will be factored into event alerts.
Apple Calendar Pricing: Included with macOS and iOS devices, or via iCloud with an Apple ID
Best calendar app for its design
Fantastical (iOS, macOS)
Fantastical 2 screenshot
Is it cheesy to call Fantastical fantastic? Probably, but at least in this case, it’s not hyperbole. Fantastical has just about everything you could want in a calendar app for iOS and macOS, and there’s an Apple Watch companion as well.
While it’s nice to have the mobile app, Fantastical is at its best on desktop. Put simply, this is the best-designed calendar app for macOS. Start with the left panel: most apps put a mostly useless list of calendars here. Not Fantastical. Here, that space is used for an agenda view or your reminders. It’s a small thing, but it reflects how carefully the developers thought about every design element to make the calendar intuitive to use. Another little thing: if an identical event shows up in two calendars, it will only show up once, with a pin-stripe pattern letting you know it’s in two different calendars. Use Fantastical for a while, and you’ll notice all kinds of little things like this.
Fantastical also integrates with the rest of your system to give you a Today view widget, Handoff support, and a share sheet extension that lets you create events from other apps, like addresses in Maps and URLs in Safari.
Fantastical is best known for its natural-language event creation. Start typing “Lunch with Casey at noon at Park Place,” and watch as the app parses your words into calendar fields and pulls in relevant information. Apple Calendar offers this; Fantastical does it much better. Fantastical supports syncing with iCloud, Exchange, Office 365, Google, Yahoo, Fruux, Meetup, and any CalDAV service, so you’ve got nearly endless syncing options. If you want the best Apple calendar on the market, this is the one you’re looking for.
Fantastical 2 Pricing: Free; Premium costs $3.33 per month
Conclusion
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