The days of the paper planner are long gone. Now, in a world where everything is digital, using an app to store your calendar and to-do lists is a given. But with so many tools out there, how do you know which one will work best for you?
To help you get started, we’ve rounded up our favorite apps for organizing and planning. Whether you’re on a Mac or an Android device, whether you want to keep your life private or share your schedule with others, we’ve got options for you that are sure to streamline your busy life and help you feel more productive in the process.
Keep reading to find out our picks.
Best Apps For Organizing And Planning
Best apps for planning and project management
With so many project management apps on the market it can be difficult to know which will be best for your business. Much will depend on what your business does and how you do it, where your current inefficiencies lie, the size of your team and your budget. There are free and paid-for versions of most apps. We have reviewed the best project management software in detail, but you can see our top project management apps below.
monday.com
A simple, visual and customisable project management and planning tool that lets you manage all your team’s work in one place. Quickly and easily see what everyone in your team is working on and manage to-do lists, tasks, and projects across your business.
Use readymade templates or customise and design your own process or workflows. Superb functionality and an intuitive interface make monday.com the best planning app for businesses of all sizes. Get a 14-day free trial (no card required). Ongoing plans start at £7 per person a month (minimum three people).
ClickUp*
Whether you like seeing your data in boards, charts, or lists, ClickUp* has the view for you. Empowering small businesses with low costs, strong customer support, and a forward-thinking approach, it’s project management done right. This classy, collaborative project management tool saves you time and energy, while helping your business scale.
Celoxis*
Celoxis* is a comprehensive and web-based all-in-one project management tool with enterprise-class features, beautiful dashboards, powerful reports and tons of customisations. This top-rated tool with 100% customisable dashboards helps you build project plans that automatically adjust to changing conditions.
Wrike*
Visualise project progress, share files, and manage resources, all in one place. Wrike’s* project management software helps you avoid delays, collaborate across teams, and seamlessly execute your projects.
Trello
Trello aims to make project management fun and flexible, by organising projects into the boards, lists and cards. It’s a simple and intuitive system that offers a great deal of control and visibility for business owners. Free for individuals and small teams.
Slack
Slack is a popular business planning app for managing digital teams and is free for small teams. It brings everything related to a project or team together in one place and gives you the ability to share files. There’s also an app store where you can add a number of additional integrations. Slack also offers a free trial for paid plans.
nTask
Whether it’s planning a work project or a family event, ntask helps you stay organised and meet deadlines. See all your tasks and team tasks in a range of views and improve visibility and communication so that your tasks are completed successfully. Free version available.
Monday.com logoOrganise projects and collaborate efficiently
monday.com is about so much more than tracking your workflows and processes. Through its agile, flexible platform, you can manage your teams, boss your portfolio, and orchestrate seamless collaboration across teams.
Get started!
Best apps for to-do lists
Google Tasks
Get things done with Google’s plain but popular system for managing, capturing and editing your tasks. It integrates with Gmail and can be synchronised across all your devices, with free Apple and Android apps.
Microsoft To Do
Never lose track of tasks, organise notes and improve productivity with this reliable cloud-based to-do-list app. Use the Task Manager to share lists with colleagues and colour-coded lists to distribute tasks. It’s one of the best free online planners around, from a brand that you can trust.
Todoist
You can prioritise, set reminders, collaborate with others and plan the best way to tackle tasks with this highly popular to-do-list app. Free for up to 80 projects with up to five people per project.
Omnifocus
Omnifocus records and organises all your to-dos and syncs them so you can get an up-to-date state of play wherever you are. A business planning app powerhouse that’s available for iPhone and iPad.
Best business apps for organising your thoughts
Lucidchart
A simple way to create sophisticated diagrams, flow charts and process maps. Share with colleagues and collaborate online.
iMindMap
Mind-mapping software that can help improve the way you brainstorm, capture and organise ideas and plan projects.
Mindly
Organise your mind with this intuitive mind-mapping tool. Capture ideas and store them in the cloud, or forward to friends and colleagues when inspiration hits.
What are business planning apps?
Business planning apps are programs designed to work on your mobile phone or tablet that make the difficult process of running a business a little bit easier.
How can I download the business planning apps featured here?
The apps in our round-up can be downloaded to an iOS or Android smartphone or tablet. You can either click the links above or search in the App Store or Google Play store for the app you want to download.
How much do business planning apps cost?
Many of the business apps in our round up are free, but in some cases, you may need to pay a small fee to download the app or pay a monthly subscription. Costs can vary, but nothing here is going to break the bank.
If you already have an existing account with a provider such as Microsoft Office 365, for example, then in most cases you won’t be charged an additional fee to download and use the app.
Will my information synchronise across multiple devices?
Yes. The seamless, and almost instantaneous, sharing of data across platforms is one of the best reasons to use mobile business apps.
If you share the same log in across multiple devices, then your data should be accessible across all platforms. Apps such as Dropbox are designed to share files across devices. Most apps in our test only function with access to a network connection (through your mobile phone provider or a WiFi network) and will automatically update the data held in the cloud without you needing to do a thing.
apps to get your life together 2021
best home management app | productivity and organization apps | free apps organization
13 Best Organization Apps to Streamline Your Life in 2022
Home » Product Reviews »
By: Michal Feyoh
March 6, 2022
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There might be affiliate links on this page, which means we get a small commission of anything you buy. As an Amazon Associate we earn from qualifying purchases. Please do your own research before making any online purchase.
Being organized can be a real challenge in this technological era.
There is so much information available right at our fingertips. Every day we get bombarded with communication through emails, direct messages, and group chats, to mention just a few.
In addition, you have to coordinate your schedule with that of your family to make sure nothing is overlooked at home. And of course you have a work schedule to deal with as well.
Streamlining all of this information is essential. Doing so not only ensures a productive life, it also guarantees that you’re receiving data relevant to your personal needs.
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An organization app is useful for creating systems that help you stay productive in the various areas of your life.
(Side note: Want to level up your productivity and time management skills? Then watch this free video about the 9 productivity habits you can build at work.)
What You Will Learn [show]
The Benefits of Organization Apps
Organization apps can help you in the following ways:
Reduce stress – You can minimize the need to search for information on several different apps by consolidating everything in a single app that does it all for you.
Improve time management skills – In a fast-paced world, being more time-efficient is a necessary attribute at home, work, and school.
Increase productivity and efficiency – When you know how to use your time well, you have room to be more productive. Plus, not being stressed out by a deluge of information sharpens your focus so you can get the job done.
In this article, we’ve rounded up 13 of the best organization apps to help you keep tabs on everything that matters.
Let’s check them out.
Best Organization Apps to Streamline Your Life
- Todoist
Todoist | organization apps for students | best app for organizing ideas
Todoist can do just about anything for you, from helping you wake up early in the morning and keeping all your notes in one place to managing your checklists and schedules and tracking the due dates of multiple projects.
The app is your ultimate organization tool that helps you stay in control of the information you need. It lets you collaborate with others on projects and delegate tasks to members of your team.
With Todoist, it is easier to create positive habits through its recurring reminders. Furthermore, you can track your progress and streaks with the app’s built-in productivity trends.
The app is free to download, with an option to upgrade to premium for $3.99 per month or $35.99 annually.
For iOS | For Android
- Evernote
evernote | best organization apps for mac | best organization apps for ipad
If you’re always on the go and need an app that organizes everything you need, such as notes, recordings, and photographs, Evernote is powerful enough to do that for you.
It has a cloud-based storage where you can securely save everything that you need to access, anywhere and anytime.
The app is capable of scanning receipts and other documents, including handwritten notes. It has a voice-record feature that lets you record voice memos. Furthermore, with its reminder feature, you are assured that you will not miss important events and deadlines.
Lastly, as some users have discovered, Evernote’s powerful note-taking feature lets you write and store book-length notes.
The app has a free version, with an option to upgrade to a premium version. Premium rates start at $4.99.
For iOS | For Android
- CamScanner
camscanner | best app for organizing ideas | free apps organization
CamScanners offers document scanning solutions on your phone. The app transforms your phone into a portable scanner so you can scan photos, documents, receipts, business cards, and other files.
Now you have the power to send documents anywhere, at any time.
This app provides a one-stop storage destination for your documents. You can store the files in your phone, or send them to the cloud for more portability.
CamScanner also has an OCR feature that lets you convert images of documents to text. It has an auto-edge-cropping feature, as well as an auto-enhancing feature to ensure that the images you scan are sharp and clear.
In addition, you can collaborate and share your files with friends through email and various social networks.
The app can be used for free, with an option to upgrade to a premium subscription at $4.99 a month. A yearly subscription costs $35.99 the first year and $49.99 for the succeeding years.
For iOS | For Android
- LastPass
lastpass | apps to get your life together | best home management app
If you frequently have to go through the agonizing process of creating new passwords because you’ve forgotten the old ones, this app will come in handy.
LastPass is an app that lets you keep all your online passwords in one place. It allows you to access your accounts without the hassle of having to recall what password you used for a particular site.
Safety is also an utmost priority with this app. You’re guaranteed that the passwords you save in LastPass are encrypted with the strongest encryption algorithm. LastPass does not send your master password to its servers, ensuring that there is no risk of security breach.
LastPass is available in free, premium, and families versions. The premium version costs $3 per month. The families version, meanwhile, starts at $4 per month. The app offers a 30-day free trial for its paid versions.
For iOS | For Android
- Calendly
calendly | free apps organization | apps to get your life together
Double bookings. Missed deadlines. Cancelled appointments. Struggles to reconcile meeting schedules.
You can say goodbye to all these problems with Calendly.
This app helps you streamline your schedule whether at work, home, or school. Some of the features you’ll appreciate in this app include:
Meeting scheduler – With Calendly, you can invite a client or multiple team members to a meeting simply by sending them a link from your calendar. They can then book the date directly based on your availability and their convenience. No more complicated back-and-forth emails.
Daily limits – You can set a maximum number of meetings per day, and the app will apply the cap.
Scheduling notice – Now you can have enough time to prepare for meetings with the minimum schedule notification.
Time zone detection – The app automatically detects your time zone, which ensures that when someone in another region schedules a meeting or event with you, the appointment is in your account’s time zone.
Calendly’s basic version is free. Upgrades to premium and pro versions are available, with rates starting at $8/month for premium and $12/month for pro.
For iOS | For Android
- Google Drive
google drive | best organization apps reddit | apps to sort your life out | best organization apps for mac
If you’re looking for a cloud-based storage platform, consider giving Google Drive a try. Its free version is one of the most generous in terms of storage space, at 15 GB integrated with Google Photos and Gmail. Drive also allows for collaboration, with local file syncing and integration with other apps.
What most users love about this app is that it’s easy to use and includes a free office suite that supports work productivity even while you’re on the go.
Google is constantly adding new features to the app to further boost productivity, so that is something to look forward to when you use the app.
This app is free, with in-app purchases for additional storage space starting at $1.99 for 100 GB.
For iOS | For Android
- Cloze
cloze | best organization apps for ipad | organization apps for students
Keeping track of all your personal, business, and professional contacts can be a challenge. However, with this app, you can keep track of all your contacts with ease.
Cloze collects snippets from all the social networking apps and emails you’re using and provides a view of individuals and companies on your contact list. The app builds relationships and strengthens existing ones by prompting you to reach out to key people at the most ideal times.
Moreover, the app can also be your “command center” for all your social networks, with a feature that allows you to tweet and update your status on your favorite platforms.
Cloze has a free version, with an option to upgrade to pro starting at $19.99.
For iOS | For Android
- Toggl
toggl | best organization apps for mac | best organization apps for ipad
Keeping track of your time has never been easier. Toggl is designed to work both online and offline, and using it is as easy as tapping on the start button, then clicking “stop” when you’re done.
Toggle can be integrated into your phone, web browser, and computer. You don’t need to worry about losing data for tasks you are tracking, as they are safely stored in your Toggl account.
One cool way that Toggl can help you stay on task when you’re working on something important is its ability to record websites you’ve browsed for more than 10 seconds. This helps you determine how to allocate your time and curtail any tendencies to visit time-sink websites.
The app offers a time-reporting feature, which makes it a great tool for providing billable hours to clients, and for companies that need productivity reports for their employees.
Toggl is available for free for up to five users, with an option to upgrade to a paid account such as the starter ($9 per user, per month) or premium ($18 per user, per month) packages.
For iOS | For Android
- IFTTT
ifttt | productivity and organization apps | best organization apps reddit
With this app, you can automate your tasks so you can use the time you save to attend to the important stuff.
IFTTT (if this, then that) allows you to bring together different app services and provides you with a new level of experience when it comes to productivity and efficiency.
Here are some of the ways that the applets work:
Set your thermostat to your preferred temperature when you’re home.
Automatically back up your photos.
Trigger specific actions based on your location.
Receive security alerts.
Keep updated with current events from respectable news sources.
IFTTT is free. Paid accounts are available, with custom pricing based on the specific features you need.
For iOS | For Android
- Just Press Record
just press record | best home management app | productivity and organization apps
This iOS-only mobile audio recorder allows you to convert voice recordings into text.
A long press activates the voice recording feature so you don’t miss any important information that you want to keep, such as crucial points in a meeting, a fantastic idea for a business, or your child’s first word.
The app has features for transcription, and texts are editable and searchable. The app also supports up to 30 languages, and its iCloud storage allows you to access and share your recordings on any device, wherever you are.
Just Press Record is a paid app and costs $4.99.
For iOS
- ProofHub
proofhub | best app for organizing ideas | free apps organization
This organization app helps you efficiently manage your projects, whether you’re working solo or with a team. It consolidates everything you need in one location, so there is no longer a need to search for files and resources on different tools and apps.
For example, if you’re working with a team, you can coordinate your schedules right on ProofHub’s interface. You can discuss a project using the chat feature, and assign tasks to team members.
ProofHub is a paid app. Its Essential version costs $50, while the Ultimate Control version costs $99.
For iOS | For Android
- Bitwarden
bitwarden | apps to get your life together | best home management app
If you need a more robust password keeper, this app is worth a try.
The app generates passwords for the sites you need to log in to. Moreover, when you visit a site and you are required to log in to, the app autofills the login form. It saves you time, and also saves you from having to remember and enter passwords.
You don’t have to worry about security breaches when you save your passwords in Bitwarden. The app ensures that all your data are sealed with an extremely secure encryption method.
The app is fully open source, so it’s free.
For iOS | For Android
- Pocket
pocket | free apps organization | apps to get your life together
Pocket (formerly Read It Later) allows you to capture content that you can access offline at your leisure. Whether it’s an interesting magazine article, a cool video, or a thought-provoking tweet, you can save it to your device for perusal later.
The app also gives you the option to go hands-free with its “listen” feature. All you need to do is listen and relax.
Pocket has a free version, with an option to upgrade to a premium service with a starting price of $4.99.
Conclusion
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