Personal trainers have a lot of responsibilities. They need to motivate their clients, track their progress, and stay on top of their own schedule.
Sometimes it can be hard to know where to start, especially if you’re a new personal trainer. But the good news is that there are plenty of apps out there now to help you keep track of your clients’ progress, schedule appointments, and so much more!
Here are our picks for the best apps for personal trainers to track clients.
Best Apps For Personal Trainers To Use With Clients
Whether you’ve just started your journey to becoming a personal trainer or you’ve been a certified personal fitness trainer for a while, finding the best ways to communicate with your clients is essential.
And, in a time where there is an app for almost everything, it’s an absolute necessity to start using technology to take your personal training business to the next level.
You’ve probably noticed there are hundreds of personal training apps and software programs that can help you grow your business. The difficult part is deciding which of them will help you put your personal trainer certification to the most use.
Of course, some apps are better than others. It’s important to use ones that will allow you to focus on client progress and cut away the manual tracking and unnecessary clerical work that very few personal trainers like to do.
In this article, we’ve done the research for you and compiled a list of the top ten apps and software programs you can use to streamline your personal training business and experience growth like never before.
Practice Better
For iOS, Android, and web.
better
Practice Better is a complete practice management app for health and wellness professionals. This is one of the best apps for personal trainers because it has multiple features that will save you tons of time and space on your phone; the app is an all-in-one practice management tool.
In the app, you can customize your availability and allow your clients to book appointments through either the Practice Better client portal or your personal website. Since the booking feature can be integrated into your website, any appointments made there will appear on the app, and the time will be blocked out automatically to avoid double-booking.
Additionally, all of your professional recommendations and protocols are available for clients to refer to and download. Save time by setting up templates you can easily modify and personalize for each client.
You can keep track of client and personal to-dos with tasks and reminders, and you can keep track of previous sessions with notes and documents.
No need to hand out your email and phone number to your clients if you have Practice Better—you can streamline your communication with your clients to make activity and meal tracking and messaging easy. With secure messaging, clients can message you directly through the app and receive automated reminders and resources from you.
Finally, your clients can request sessions, packages, and pay for invoices—all through the Better Practice app.
Do you have forms, waivers, or contracts you want your clients to fill out? Through Practice Better, you can create appealing forms that match your branding and send them to your clients to fill out before and after appointments.
As a plus, you can integrate multiple health and wellness services into the app—if you have a nutrition component to your practice, the app is equipped to keep track of these activities.
True Coach
For iOS, Android, and web.
True coach
True Coach is a top-rated platform built specifically for personal trainers who want to modernize their practice. Trusted by over 20,000 personal trainers, coaches, and gym owners, True Coach is one of the best personal training apps on the market.
One of the biggest issues that many trainers have with their clients is accountability. With the app, you can improve compliance numbers and see which clients need your detailed attention. You can effortlessly track and measure individual client data, and special calendar features allow you to keep an eye on the big picture while you create new plans.
You can either choose from a library of over 1,200 exercises or create your own videos and upload them into the app.
The Training Notebook
For iOS, Android, and web.
Training notebook
The Training Notebook is one of the simple, yet robust, apps out there specifically for personal trainers. It was created by an experienced personal trainer with the goal of helping personal trainers manage their business by helping them organize client information and focus on results.
It’s one of the most affordable apps on the market, and it will help to keep all client information and progress in one place.
The home page gives you a central hub where you can easily access each one of your client’s workout regimens, training schedule, contact information, and assessments. Clients can also schedule sessions with you through the app.
The program page allows you to start building your client’s training program in just minutes. You can then copy and paste your favorite workouts, email them to your clients, and even choose from pre-made program templates. The body assessment feature allows you to store before and after pictures of clients in one place. Additionally, the app can calculate your clients’ caliper readings for you.
To motivate clients to use the app, it has multiple built-in features, like progress photos and interval timers.
All of the features in The Training Notebook allow you to save time that would otherwise be used writing on paper.
Download the Personal Trainer Career Guide
GAIN Trainer
For iOS.
GAIN Trainer is an app designed by trainers to help you scale your personal training business. The app comes with over 1,600+ standardized exercises in their database and is developed to help you draw in a larger tech-savvy client base.
With GAIN Trainer, you can communicate with your clients, create programs, and train clients remotely.
The creators expect that ease-of-use and the variety of built-in exercises will help you retain clients longer with more consistent training and more varied exercises. The developers thrive on using the latest technologies and simple, effective design methods so you can focus more time on growing your client base and less on unnecessary client instruction.
FitSW
For iOS, Android, and web.
FitSW
FitSW is an excellent client fitness tracker app that helps you stay in communication with your clients. It allows you to manage multiple clients and their individual workouts, build and assign meal plans, view fitness progress graphs, and much more, all in one centralized location.
Clients use this personal training app as their main communication with you while also having a place to log meals and workouts—so it becomes an essential tool for them as well.
All of these features make it easier for you to manage multiple clients at once while still helping clients feel like you are on the same page as them. Goal progress tracking and fitness graphs help your clients stay motivated, which will help with client retention.
FitSW also includes a large workout database with demonstration videos so your clients know exactly how to perform each exercise you assign them.
Download the Personal Trainer Career Guide
Vagaro
For iOS, Android, and web.
Vagaro
Vagaro is a cloud-based app and website specifically for salons, spas, and personal trainer scheduling and client management. It is a perfect solution for allowing personal trainers to capture new clients and manage client history. Using Vagaro allows you to handle client databases, client booking reminders, and even lets clients pay for sessions by credit card.
If your personal training business is growing quickly, Vagaro is a great software to help keep up with your clients. You can list available appointment slots through Vagaro. Clients can also look at fitness facilities nearby and book appointments through the website or app.
Vagaro lets you create your own uniquely customizable web page to promote any discounts, offers, or special events you may be having. And it even includes email marketing, QuickBooks integration, and text reminders.
PTminder Software
For iOS, Android, and web.
PTminder
PTminder is a cloud-based website and mobile app that helps you manage the day-to-day activities of your personal training business with ease. You can access it through your phone or any device with an internet connection.
PTminder allows personal training businesses like yours to manage administrative tasks, payment processing, and client management, all through the cloud. It is one of the simplest, most efficient personal training softwares you can implement immediately to help you become and stay organized.
PTminder can help you save a significant amount of time so you can focus more of your efforts on growing your business and helping your clients get results and less on time-consuming administrative tasks.
It also allows you to collect payments from clients via debit and credit cards, PayPal, Stripe, Debitsuccess, and Ezidebit.
Trainerize Software
For iOS, Android, and web.
Trainerize
Trainerize is a cloud-based personal trainer software that helps personal trainers stay on track with their clients. If you’ve wanted to take your clients online to continue training them from a distance, this is a great option for you.
With Trainerize, you can create individual personal training programs specific to each client, and you have the option of integrating on-demand classes to integrate all of the benefits of the gym experience as possible. The app allows you to track meal plans and exercise regimens and communicate with clients all in real-time.
It also allows you to customize template workouts using videos, photos, and workout descriptions. Trainerize then sends notifications to the personal trainer when the client checks in. This helps the client-trainer relationship stay on the same page so you can coach your clients toward reaching their goals even faster!
MINDBODY
For iOS, Android, and web.
MindBody
MINDBODY is a client-centered cloud-based management and appointment scheduling software designed for everyone from small personal trainer entrepreneurs to large fitness businesses.
With MINDBODY, you can attract new customers by listing your business in the app. This gives your business more exposure to your exact target demographic.
Furthermore, MINDBODY gives you all of the fitness management tools you could possibly ask for. You can monitor client activity with bookings and sales, and you can track offers and new clients.
The software allows you to manage billing, class schedules, trainer rosters, and payroll. You will no longer have to worry about having any paperwork slip through the cracks thanks to MINDBODY’s ease of use. It is an all-in-one solution.
Coach’s Eye
For iOS and Android.
Coacheye
Coach’s Eye is best for coaches who are focused on providing personalized and meaningful feedback and interaction with clients so they can improve quickly on their own terms and in their own time.
Coach’s Eye uses a decades-old tool brought into the 21st century to provide feedback—a video recording of movements. You can analyze movements with slow-motion playback and telestration, and you can compare the movements with another video side-by-side. This allows clients to see exactly what they need to do to improve form and technique.
Use Coach’s Eye for your clients who are serious about perfecting their form and want constructive feedback so they can improve on their weaknesses.
My PT Hub
For iOS, Android, and web.
Used by over 50,000 personal trainers globally, My PT Hub is a web-based and mobile application that helps personal trainers create customizable training programs unique to each client. You can then track their progress and achievements directly from My PT Hub. This personal training app is described as having “everything under one roof” with workout and nutrition features; client administration features; branding, business, and finance features; and even live and chat management.
It also has an extensive database of over 7,000 exercises with step-by-step tutorials, so your clients know exactly how to perform each exercise. Additionally, you can create workout packages to sell to new and existing clients. My PT Hub also allows you to accept payment directly from the app.
As a plus, one of the features that iOS-using clients love about My PT Hub is its integration with Siri—clients can use over 15 commands to help them log nutrition, workouts, and open messages, among several other functions.
Main Takeaways
It’s important to stay ahead of the curve if you want to maintain a successful personal training business. Taking advantage of online apps and software programs will help give you an edge over your competitors.
These apps will not only streamline your business—freeing up more time for yourself—but you could also benefit from increased client retention, helping you make more money.
So, whether you’re just starting out with your personal training business or you’re an experienced trainer, using just one of the apps listed above could help you make more money, stay more organized, and get more fitness clients.
best free apps for personal trainers 2021
Check out our list of free Personal Training Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.
If you’d like to see more products and to evaluate additional feature options, compare all Personal Training Software to ensure you get the right product.
Top 10 Free Personal Training Software in 2022
My PT HubTrainerizeTrueCoachPike13EverfitOmnifyWeStrivePT DistinctionFitBuddTrainerMetrics
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G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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Results: 23
My PT Hub
My PT Hub
(154)
4.5 out of 5
Entry Level Price:$42.00
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My PT Hub is an online web and mobile app, enabling personal trainers, coaches and gym owners to manage their clients by creating customisable training and nutrition programmes, whilst tracking their progress and achievements. Save hundreds today, Thousands as you grow. My PT Hub replaces the need for 4-5 apps, as everything is in one place. Also, we don’t charge you extra as your business grows. Try it for yourself with a Free 30 Day Trial.
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Trainerize
Trainerize
(136)
4.7 out of 5
Optimized for quick response
Entry Level Price:Starting at $20.00
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Trainerize is an online training software (for Web, iOS and Android) that is making fitness more accessible by allowing fitness businesses to introduce additional revenue streams, and create and market digital training packages. With Trainerize fitness clubs and studios can drive member engagement rates, spark stronger member/trainer relationships, and add a digital overlay to their brick and mortar locations.
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TrueCoach
TrueCoach
(112)
4.6 out of 5
Entry Level Price:$19/month Up to 5 active clients
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We’re on a mission to help coaches save time, deliver a better experience for their clients, and grow their training businesses. We built TrueCoach to enable 1-to-1 coaching that scales, freeing up time for coaches to get out of the gym and work on their businesses rather than in their businesses.
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Pike13
Pike13
(48)
3.6 out of 5
Entry Level Price:$129 per month (billed annually)
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Pike13 software is built for gyms and fitness studios, music and swim schools, education centers and other businesses that run on a class- or appointment- based model. The software helps business owners and their staff manage schedules and enrollments, billing and payroll, client information and more. The intuitive, mobile-friendly Pike13 interface helps business owners and their staff spend less time struggling with administration and more time with clients. Free mobile apps simplify schedul… Show More
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Everfit
Everfit
(38)
4.8 out of 5
Free trial available
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Everfit is a powerful platform built to streamline work for personal trainers and gym owners to boost their revenue and increase member retention. Our web platform and mobile apps allow trainers to build, deliver, and monitor client training programs both online and in-person. With in-app communication, nutrition tracking, and automated features that are highly customizable, coaches can provide the best client experience. Train 5 clients for Free today!
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Omnify
Omnify
(45)
4.5 out of 5
Entry Level Price:$49/mo
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Omnify’s Reservation Management System is an all-in-one solution that allows you to streamline all aspects of business operations. Create your branded website and add multiple schedules for various facilities, amenities, and services. Elevate the customer experience with features such as automated emails, contactless check-ins, unique member benefits, and more. Join over 5000 businesses in 50+ global locations. Book a demo now!
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WeStrive
WeStrive
(14)
5.0 out of 5
Entry Level Price:Free 1st Client
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WeStrive is the personal training software you’ve been waiting for. No matter what level you are, WeStrive has hundreds of tools to help you focus on what you do best – Helping people change their lives. From first-time trainers to fitness experts, from virtual trainers to studio pros, we have powerful yet easy-to-use solutions to save you hours every week. Our app offers everything from program building software, client management tools, progression tracking, macros & nutrition, Billing, … Show More
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PT Distinction
PT Distinction
(11)
4.8 out of 5
Entry Level Price:$19.00
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Reach more people, save time and deliver incredible results. Your ultimate online training business starts with PT Distinction. Beautiful software to run your entire training business. Packed with powerful features and stunningly simple to use, we’ve crafted PTD to make running your personal training empire a pure joy. We are trusted by thousands of Personal Trainers just like you! Check out our latest award: Top Performer from Capterra. Join us today! Start now with a 30-Day Free trial.
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FitBudd
FitBudd
(7)
4.7 out of 5
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FitBudd is the easiest way for fitness trainers to launch their own fitness app on iOS and Android and grow their fitness business. Personal trainers can now create tailored workouts, meal plans and track progress for their clients. Also, trainers can customize digital in-app experiences to be unique for their clients. Features include stylized branding, personalized videos, chat, schedules, and the ability to build an extensive workout library.
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TrainerMetrics
TrainerMetrics
(6)
4.3 out of 5
Entry Level Price:Starting at $17.00
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TrainerMetrics enables personal training teams to streamline the client onboarding, assessment/reevaluation, and sales development processes, and simultaneousoly reinforces that clients receive consistent feedback and brand experience. Customers have reported a 9.3% average increase in training sessions 90 days post-implementation. -Digitizes forms that are typically used for client intake, assessment, and engagement. -Uses 70+ peer-reviewed fitness assessments from organizations like ACSM, N… Show More
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FitSW
FitSW
(5)
4.1 out of 5
Entry Level Price:Starting at $19.00
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FitSW has helped 20,000 trainers track their client’s fitness from any type of device, whether a desktop, tablet, or phone. For Workout Planning, trainers can create, track, and record multiple fitness clients’ workouts online in one central location and utilize FitSW’s extensive exercise database with exercise demos. For Progress Tracking, trainers can track and chart client fitness progress on anything, from body-fat to waist-line to bench-press max. Charts are fully customizable.
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TeamUp
TeamUp
(10)
4.5 out of 5
Entry Level Price:$59 Month
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TeamUp is software for ambitious business owners that does things differently. Our mission is to take away the complexity of running your gym, box, or studio with easier to use and better value management software. TeamUp combines excellent class booking management, a customer CRM, communication automation, customizable mobile apps, best-in-class payment management, and all the features you need to grow your business. Keep your classes full and bring all the best parts of your business togeth… Show More
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Planubo
Planubo
(4)
5.0 out of 5
Entry Level Price:Free
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It’s an online scheduling and client management software that allows you to create your own booking page, get paid, better manage your staff & clients, and put your business on autopilot. Without any technical know-how, you can set up your own booking page within minutes, and start getting paid by your clients via Stripe. Planubo lets you generate invoices, take attendance, schedule online meetings, and share files with your clients. Find out what Planubo is about with our free 14-day tria… Show More
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Tari App
Tari App
(3)
5.0 out of 5
Entry Level Price:$2.99 1
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Tariapp is a byproduct of the parent company Meditari LLC. Located in 141 Traction St Suite #3 Greenville SC 29611. Meditari was established in 2018 with the goal of improving the health and fitness idea amongst the people. The key feature of Tariapp is to track workout, activity, food, nutrition, health, goal and accountability With Friends & Coaches The key motive of the product is to help users track and share their daily diet, health details and exercise goals with friends. This wil… Show More
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fitDEGREE
fitDEGREE
(1)
3.5 out of 5
Entry Level Price:$200 per month
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Scheduling, memberships, punch passes, reliable POS, retail, payroll, and reports you can actually understand––all in one platform! You can backup, share, and store your data from anywhere. Use the software to create a personalized onboarding experience for your studio and, if you want, your own branded mobile and kiosk app–– all with your own personal customer service rep. Harness ultimate customer loyalty with easy, one-click sharing for your members to schedule, post, and message about their… Show More
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Hexfit
Hexfit
(1)
5.0 out of 5
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Hexfit is a complete interdisciplinary customer tracking solution that streamlines the practices of a variety of healthcare professionals, including kinesiologists, personal trainers, nutritionists, physiotherapists, occupational therapists, and many more. It puts clients at the core, giving you access to vital information you need to help you better accompany them in their journey to optimal health and well-being.
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Nutrium
Nutrium
(1)
0.0 out of 5
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Nutrium allows professionals to have all their patients’ information in one single place, secure and available anywhere. By providing the proper nutritional counselling to patients, professionals are able to achieve better results and improve patients’ results and satisfaction. Patients can also track their progress and check dietary recommendations with Nutrium’s mobile app as well as chat with their professional whenever needed.
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PTminder
PTminder
(1)
4.5 out of 5
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Business Management Software for Personal Trainers. Manage your Personal Training business with ease. PTminder is an online platform which not only covers your Calendar Scheduling, Payments, and Client Management, but also provides Workout Planning, Nutrition Planning and Client Assessment Tools – everything you need to run your PT business! Designed for Personal Trainers, Studios & Boutique Gyms.
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YourFunnel
YourFunnel
(1)
0.0 out of 5
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YourFunnel offers a full stack of integrated software and content for marketing your business online. YourFunnel is a unique Online Marketing Platform targeted ONLY for specific-niche small businesses.
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CoachRx
CoachRx
0 ratings
Entry Level Price:$16.99
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CoachRx is a coaching and programming platform for fitness professionals. You can develop workouts, nutrition, and lifestyle programming for clients, and use that information for reporting and metrics to improve future performance. CoachRx has communication tools for clients, and a business suite in which you can manage payments, billing, client data, waivers, and your gym.
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Gymvio
Gymvio
0 ratings
Entry Level Price:Free
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Gymvio is a client management application for person.al trainers. Design workouts, diets, track progress, schedule appointments and much more
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LegitFit
LegitFit
0 ratings
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Business Software for Fitness Founders LEGIT FIT is there to help you from first sale to scale! Our leading software solution is everything you need to run & grow a successful business. It’s easy to use, affordable, and integrates powerful tools for bookings, payments, and communication!
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TM3
TM3
0 ratings
Entry Level Price:£50 per month
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TM3 is market leading business management software for the healthcare, wellbeing and wellness industries. With TM3, you’ll have the tools needed to streamline your client journey from acquisition to delivery whilst improving engagement at every point.
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