Scheduling meetings can be a pain. You’ve got to find a time that works for everyone, and then you’ve got to send out invites… and then you’ve got to chase down the people who don’t RSVP.
But it doesn’t have to be this way! With the help of meeting scheduling apps, you can cut down on the amount of time it takes to get your meetings on the calendar. Some of them even let you schedule meetings straight from your email inbox.
In this blog post, we’ll give you an overview of the best free meeting schedulers so that you can finally cut down on all the time you spend putting together meetings.
Best Free Meeting Scheduler
HR professionals have a lot on their plates. They are often in charge of recruiting and employee onboarding, processing mountains of paperwork related to payroll and pensions, ensuring the employees’ mental health is taken care of, while also devising a good offboarding strategy for layoffs. All of this juggling requires a copious amount of meetings — to formulate a game-plan, track progress, collect feedback, correct course accordingly and meet deadlines.
While most people hate the time wasted in endless meetings, some of them simply cannot be avoided. But the time spent scheduling meetings — the back and forth between people trying to figure out the best day and time — can be avoided using meeting scheduling tools. With the help of a simple online meeting scheduling tool instead of a group email, you can make one part of your job less painful. And we’re here with the best meeting scheduling tools for 2022, to save you time on research as well.
Top Online Scheduling Tools in 2022
1. Calendar
Integrating with Apple, Google, and Outlook Calendars, as well as various sales and productivity tools, this online meeting scheduling tool does more than just book appointments. Calendar uses AI to allow you to automatically book meetings according to your availability and everyone else’s, while also providing transcriptions and analytics that break down where you waste most of your time.
2. Doodle
You’re probably already familiar with this online meeting scheduling tool, as many people use its free version. With a simple interface, Doodle lets you set your availabilities for a specific group meeting, and allows every participant to choose their preferred dates. With the paid version, you can automatically create a meeting in everyone’s calendar at the chosen time.
3. Bookafy
This product is great for scheduling appointments with candidates, employees or partners. Every staff in your organization can sync their calendar to Bookafy to show real time availability. Bookafy automatically sends confirmation emails, text message reminders, syncs to Teams, Zoom and Webex (plus others) to make for a really great automated appointment setting process. Bookafy syncs with Google, iCloud, Outlook and Exchange. Book one on one appointments (customer/staff), group events (multiple customers/staff) or multi staff appointments (multiple staff/one customer) which is a great combination for HR teams that need to book initial interviews as well as group meetings or panel interviews.
4. Rally
Similarly to Doodle, Rally lets you create a poll, where the participants decide on the best time for the meeting. Apart from being completely free to use, Rally’s added bonus which put it on our list of best meeting scheduling tools for 2022 is the comment box on the poll page. This allows the participants to discuss the meeting details and talk about the agenda beforehand.
5. NeedToMeet
Yet one more on our top online scheduling tools that lets your attendees know your availabilities. Instead of creating a poll like the previous apps on this list, NeedToMeet lets you block the hours you prefer in your calendar and send the options off. Then, you can book the meeting that gets the most votes. You can use their free account, but if you want the Outlook integration, you will have to pay.
6. Calendly
Some meeting scheduling apps are more about keeping your calendar organized; making sure you don’t double-book or spread yourself too thin. Calendly is on our list of meeting scheduling tools for 2022 as it’s an easy and user-friendly solution to allow people a window into your availabilities. With a custom URL, people can book an appointment with you, which will integrate with your Google or Office 365 calendar. It sends automatic reminders before the appointment, reducing no-shows — which makes it a great tool for sales, as well as HR. It also allows for group scheduling.
7. Pick
While everyone on your team needs to be using both Pick and Google Calendar for this solution to work, it’s well worth it. This app will schedule a group meeting by automatically scanning your team’s Google calendars to find availabilities, and then send you a list of options. You can also invite everyone directly from the app, which rightfully earns it a spot on the meeting scheduling tools in 2022.
8. ScheduleOnce
If your team mainly works remotely, ScheduleOnce is a must-have. With timezone recognition, this online meeting scheduling tool will ensure that you never have to attend another 6 am catch-up with Australia. It also offers several comprehensive features for teamwork for customer-facing scheduling, such as pooled availability, round-robin assignment, as well as reporting.
9. Assistant.to
While only allowing one-to-one meetings, Assistant.to is still one of the most used meeting scheduling apps out there. It’s easy to use as a Google Chrome extension, and it’s free for Gmail. You start by blocking the times you’re free on your calendar. Your participants can then choose the best time for them and by that confirm the meeting. The solution also remembers your most common locations and availability, as well as sends notifications.
10. CalendarHero
Next on the list of top online scheduling tools, we have two AI-based meeting scheduling apps. CalendarHero boasts several scheduling options for 1:1, group, and remote meetings, including scheduling links, an AI assistant for your inbox, and a standalone web scheduler. With CalendarHero, your invitees can book time using your real-time availability, or CalendarHero can send automated meeting requests for you. It sends your invitees automatic reminders, helps you balance your time with daily meeting limits, and keeps you on track with meeting briefings. To simplify remote scheduling, CalendarHero has 10+ direct video integrations, including Zoom, Webex, and Microsoft Teams, and adds conferencing details to your calendar events without you having to do a thing.
best scheduling apps
- 1. Zoho Bookings
- 2. Appointlet
- 3. Appointy
- 4. Calendly
- 5. Picktime
- 6. Setmore
- 7. SimplyBook.me
As part of the study, we went through the website of these apps, took a trial of their free plan, and interacted with their support staff to understand their product.
A brief background on the apps
Zoho Bookings is the online scheduler created to streamline the entire booking and appointment process. It syncs with your calendars while letting customers self-schedule and pay for appointments. You can bid goodbye to double booking, no-shows, endless emails, and delayed payments.
Appointlet was founded by Jared Moses in 2012. Appointlet tries to help business turn more prospects into leads by reducing the email ping pong associated with appointment scheduling.
Appointy was founded by Nemesh Singh in 2006. They’re from Bhopal, India, and have most of their workforce there. They target businesses in the service industry. Appointy has Square payment and Reserve with Google in their free plan.
Calendly helps you schedule meetings without the back-and-forth emails. It’s founded by Tope Awotona in 2013. They’ve been targetting teams in sales, recruiting, and the education industry.
Picktime was started in 2017 with it’s headquarters in Austin, Texas. Initially started as a free appointment scheduling software, they have paid plans now and cater to scheduling needs across businesses with feature updates.
Setmore started in 2011 as an offshoot of parent company Full Creative, seeking an online scheduling solution to address our customers’ need for an online scheduling solution. Bryce Morrow is the CEO of Setmore.
SimplyBook.me appointment scheduling software was created in 2011 by Ingvar Gudmundsson. The company headquarters are now in Cyprus, with three external offices—two in Ukraine and one in Iceland. SimplyBook.me primarily targets businesses in the health and wellness industry.
Conclusion
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