Free Online Calendar Planner Download

Are you looking for a free online calendar planner that’s easy to use and can help you keep track of all your important dates in one place?

We’ve got good news: We’ve got just the thing!

Our free online calendar planners are designed to make it easy for you to keep track of all of your deadlines, meetings, and other events. They’re compatible with any device—whether you’re using a desktop computer, laptop, tablet or smartphone—and they sync seamlessly with Google Calendar and Microsoft Outlook.

We know how frustrating it can be when you can’t find an event on your calendar because it wasn’t entered properly by someone else, or when multiple people have appointments scheduled at the same time. Our calendars take care of all that by letting you add events quickly and easily from anywhere on our website, so there are no more double-bookings or missed meetings!

And best of all? It’s completely free!

Free Online Calendar Planner Download

Paper calendars just aren’t enough for most people anymore. Even basic digital calendars can’t keep up with the growing scheduling demands of busy professionals.

The most popular online calendars today are more like personal assistants. They let you schedule and edit events, sync your changes across devices and invite other people to your events. Many calendars even let you enhance those events with attachments, links and automated reminders for everyone involved.

7 easy-to-use online calendars for schedule management

So, which online calendar is right for you? It all depends on what you need your calendar to do. Here are seven of the best tools currently available.

1. Google Calendar

Cost: Free

Google Calendar is one of the most popular online calendars out there. All you need is a Google account, which more than 1.5 billion people already have. You can access it via any internet browser or download a dedicated app for Android, iPhone or iPad.

Source: Google

With Google Calendar, you can add multiple color-coded calendars and choose which ones you want to view. That way, you can easily keep your work and personal schedules separate or view them together. You also have the option to view your schedule by the hour, month, day and more.

Google Calendar can even auto-fill many of your entries thanks to its smart suggestion tool. Just start typing an event title, location or invitee name, and Gcal will autosuggest what it thinks you might mean. You can also opt to have events auto-added from your Gmail. No more missing an event because you forgot to add it to your calendar!

2. Outlook

Cost: Free or by Microsoft 365 subscription ($69.99 per year for one person)

Outlook is a combination email and calendar service. It comes included with any Microsoft 365 subscription, or you can sign up for the free online version.

Microsoft’s calendar functions much like Google’s, in that you can create and color-code multiple calendars. You can also add locations and set automatic reminders, so you can keep track of your schedule on the go. With the Android and iPhone mobile apps, it’s easy to take Outlook with you anywhere.

Also, because Outlook includes email, you can easily share your events and availability with your contacts. Plan meetings, invite your contacts, collect RSVPs and keep people updated, all from a single calendar.

3. Zoho Calendar 

Cost: Free

Designed to help professionals manage complex schedules, Zoho Calendar makes event scheduling quick and easy. It includes features like Smart Add, which lets you type in a phrase, then automatically takes the important information to create an event. If you want a reminder, you can have Zoho send one to your email or create a pop-up in your calendar.

Like Outlook and Google, Zoho lets you create multiple calendars and manage them from a single dashboard. You can share your calendars and events by sending invites, whether or not the person you’re sharing with has a Zoho account. You can even embed your Zoho calendar on your website with a customized look that matches your branding.

4. Cozi Family Organizer

Cost: Free or subscribe to ad-free Cozi Gold, which offers extra features like calendar search, multiple reminders and a month view on mobile

If you’re looking for an online calendar for your entire family, Cozi Family Organizer is the way to go. Start by setting up your family calendar. From there, you can add sub-calendars for each family member.

Source: Cozi

When you add events — or “appointments” as Cozi calls them — you can assign them to one or more family members. If you have a paid plan, you can set up reminders that Cozi auto-sends to the appropriate people.

Beyond the calendar, Cozi gives you:

  • Shopping lists
  • To-do lists
  • Meal planning and recipes
  • A family journal

Already have a calendar? No problem. Cozi integrates with other calendars including Google, Apple and Outlook.

5. Jorte

Cost: Free or choose from one of three Premium plans ($1.99 per month, $3.99 per year or $29.99 per year)

Jorte is a Japanese company that designed its calendar to be as flexible and customizable as a paper calendar. A broad selection of visual themes, including pop culture characters and sports teams, lets you customize every aspect of the app’s interface.

With Jorte, you get the tools you need to plan your schedule, plus diary features that let you use the app as a personal journal. You can also subscribe to public calendars, from video game releases to news and weather from around the world.

Like Cozi, Jorte integrates with more commonly used online calendars like Google, Apple and Yahoo.

6. Apple Calendar

Cost: Free

Apple Calendar is much easier to use if you have Apple devices, but it makes the list because it’s easy to learn and has plenty of customization options. You can:

  • Create and color-code calendars
  • Add event location, travel time and other details
  • Invite people easily using your Contacts app
  • Check invitee availability to choose a time 
  • Set alerts
  • Personalize your day, week, month and year views

7. Calendly

Cost: Free or by subscription ($8 per user per month for Essentials or $12 per user per month for Professional, if billed annually)

Calendly is not a calendar — we consider ourselves more calendar adjacent — but we do make your calendar work for you instead of against you. Take a look.

Calendly makes scheduling easier by eliminating the back-and-forth emails usually involved in finding a meeting time. Just enter your availability and Calendly creates a link that will take people to your schedule.

You can send that link to anyone you choose or embed it into a web page. Anyone who opens the link can see the slots you’ve marked as available and pick the best time for them. Both participants get a confirmation email and, if you have a paid plan, you can set up personalized reminders as well.

Calendly also has robust team functionality that makes it great for work purposes. The tool pools team members’ availability so you can schedule group meetings or auto-assign one-on-one meetings with an available team member.

You can integrate Calendly with many of the tools your team already uses, from Slack to Zoom. When you integrate with Google, Outlook or another supported calendar, Calendly will automatically add your events to that calendar.

best free online planner app

It’s no surprise that being organized is directly linked to productivity. Whether you’re a die-hard to-do lister or someone who lives and dies by their paper calendar, or you simply need to get all your events, tasks, and work project deadlines in one place, finding the best task-organization tool for you can be a daunting task.

While you may be tempted to pick up another old-school paper office planner—and let’s be honest, have it collect dust in a drawer yet again—consider upgrading to a planner app instead. These apps replace a traditional office planner and keep your task lists, calendars, and scheduling at your fingertips—right on your smartphone. Read on for our favorite to-do, calendar, and general planning apps, and prepare to get organized.

The 9 Best Planner Apps of 2022
Best Overall: Things 3 for iOS
Best Calendar App: Google Calendar for iOS and Android
Best for Note-Taking: AwesomeCalendar for iOS
Best for Making Lists: for iOS and Android
Best for Teams: Trello for iOS and Android
Best for Work/Life Balance: Fantastical for iOS
Best for Office Use: Microsoft Outlook for iOS and Android
Best Planner Apps
Things 3 For IOS
Google Calendar For IOS And Android
AwesomeCalendar For IOS
Any.Do For IOS And Android
Trello For IOS And Android
Fantastical For IOS
Microsoft Outlook For IOS And Android
What Is A Planner App?
How Does A Planner App Work?
How Much Does A Planner App Cost?
Is A Planner App Worth The Cost?
Things 3 for iOS
Things 3
An iOS app that organizes your to-do list by category, Things 3 makes it easy to stay organized and, as the name suggests, on top of things. With a clean design, interactive checklist (who doesn’t love crossing something off their list?), and an easy drag-and-drop interface, Things 3 is the perfect planner tool for those who want to download an app and start using it immediately without any complicated processes or how-tos required.

The app also allows you to create headings within your task lists, making it easy to stay on task and accomplish your list without being distracted by other to-do items. This feature can also help you stay on track if your mind tends to wander. After all, did you know that those who multitask are actually less productive?

One downside of Things 3 is the price tag—at $49.99, it’s one of the more expensive options. But you get what you pay for. Also, it’s only available on Apple devices, so Android users will have to find an alternative.

Google Calendar for iOS and Android
Google Calendar
You don’t have to be a Gmail devotee to use Google Calendar. This classic calendar app offers daily, weekly, and monthly views, with a seamless toggle. The search option is another great tool for when you can’t quite remember your last dental appointment. You can also set reminders, which, for the perennially forgetful, is a must.

Though avid Gmail users will likely benefit the most from this app, since events mentioned in your email (think dinner plans, hotel reservations, and flight times) automatically populate to your calendar, it’s still a solid choice. Another plus? You can share your Google calendar with other users, making it a great tool for multi-user households. And there’s no cost associated with using Google Calendar.

AwesomeCalendar for iOS
Best Planner Apps
Avid note-takers, this one is for you. AwesomeCalendar combines notes, calendar events, color-coding, and your local weather forecast, all in one handy tool. You can even add photos and stickers to individual events. Think a barbell for gym day, an airplane for your upcoming trip, even a colorful clothesline to mark laundry day. Adding photos and stickers to individual events is a great organizational tool. It’s also fun. Sharing events with other users is also a snap.

This app is compatible with a ton of other calendar apps like iCloud, MobileMe, Google Calendar, Yahoo! Calendar, Microsoft Outlook, iCal, and more. Once you make a change in AwesomeCalendar, it’s automatically visible in your other calendar apps. The same goes if you make a change in, for example, your Google Calendar. Your AwesomeCalendar shows that event, too.

Another bonus? You can also check the weather via AwesomeCalendar. Great for those who frequently find themselves out and about—without an umbrella. AwesomeCalendar is priced at $9.99.

A calendar and to-do list in one, is ideal for those who need a comprehensive tool that covers tasks ranging from buying a birthday gift to finishing a work presentation. It’s like the virtual version of crossing off every item on your paper to-do list. is ideal for viewing both your month at a glance and a closer, day-to-day list of action items. The app’s dual-view shows your calendar at the top, then a scrolling list below of to-dos, events, and even overdue tasks. Tap on an event, and a new window with the location, time, invitees, and other event details pop up. Minimize, and you’re back to the main screen.

Do you tend to download an organizational app, then forget to ever open it again?’s home screen widget can help you stay on top of your tasks and events, keeping your tasks and calendars top of mind. This free app is also compatible with your other calendars—Google Calendar, iCloud, and Outlook.

Trello for iOS and Android
Trello bills itself as being able to “organize anything with anyone,” and for a good reason. This app, while it can be used solo, is best for those working in teams. You can create to-do boards for everything from the personal, like planning your next getaway, to the professional, like making sure your next webinar hits it out of the park.

This tool also has an impressive list of corporate devotees, from Fender to Squarespace to Google. But perhaps what is most compelling about Trello is the simplicity of its boards, lists, and cards. You have enough on your plate. Trying to decipher your to-do list shouldn’t be one of them. The Trello app is free.

Fantastical for iOS
Fantastical 2
Mac’s answer to Google Calendar, Fantastical, is now a full app instead of a menu bar app. This scheduling app allows you to use natural language patterns to schedule your events and automatically recognizes the location of your event and suggests invitees. It also boasts a home screen widget for ease of use. Fantastical is also great for scheduling with a team of coworkers or even at home with your spouse.

While you can toggle between different calendars, that’s not the coolest part of this planner app. Fantastical also has location-based calendar visibility, meaning that it shows you the most relevant calendar based on your location. So there’s no more ruining your Game of Thrones Sunday night ritual by stressing out over your jam-packed Monday meeting schedule. However, be warned: the app’s premium features are on the pricey side starting at $4.99 per month.

Microsoft Outlook for iOS and Android
Outlook, really? Yep, we’re serious. Thanks to recent improvements, the email powerhouse now boasts a great scheduling and events tool. These features are in addition to the email tools available, from a priority inbox structure to availability sharing. It also has easy access to files, as well as swipe navigation and smart filters. On-the-go access to your Word, Excel, and PowerPoint files is another plus.

What Is a Planner App?
A planner app is an app that helps you get organized and keeps all of your organizational tools in one place so you can access them from anywhere at any time. A planner app can replace your old-school paper planner and can store names and contact information, calendars, appointment schedules, and more. You can even create to-do lists and custom headers right in the app.

How Does a Planner App Work?
A planner app is basically full of templates and blank calendars waiting to be filled in. You can enter your information or upload it from another source and get started using it right away. The app stores your information and organizes it, and it can be customized to your organizational style. The app can create reminders and alarms for important events and even sync calendars and devices.

How Much Does a Planner App Cost?
Planner apps vary in features and functions and, therefore, also in cost. There are multiple free planner apps, including basic calendar ones. There are also ones with a free basic version, but to access more features, you have to make in-app purchases. Other planner apps charge per team member and month, typically around $10.

Is a Planner App Worth the Cost?
If you have a busy life and want to stay organized, be more efficient, and store everything in one digital home, then a planner app is probably for you. Because there are so many free options and some smartphones have built-in planner apps, it may not be worthwhile to pay for the app. If you manage a team at work or have some specific organizational needs, then it may be a good idea to download a paid planner app instead of a free version.

How We Chose the Best Planner Apps
After researching all the available planner apps, we selected the top contenders. We chose these as our best planner apps based on their features, device compatibility, integrations with other programs such as email, cost, ease of use, and more.


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