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Free Online Calendar Planner No Sign Up

Paper calendars just aren’t enough for most people anymore. Even basic digital calendars can’t keep up with the growing scheduling demands of busy professionals.

The most popular online calendars today are more like personal assistants. They let you schedule and edit events, sync your changes across devices and invite other people to your events. Many calendars even let you enhance those events with attachments, links and automated reminders for everyone involved.

7 easy-to-use online calendars for schedule management

So, which online calendar is right for you? It all depends on what you need your calendar to do. Here are seven of the best tools currently available.

1. Google Calendar

Cost: Free

Google Calendar is one of the most popular online calendars out there. All you need is a Google account, which more than 1.5 billion people already have. You can access it via any internet browser or download a dedicated app for Android, iPhone or iPad.

Source: Google

With Google Calendar, you can add multiple color-coded calendars and choose which ones you want to view. That way, you can easily keep your work and personal schedules separate or view them together. You also have the option to view your schedule by the hour, month, day and more.

Google Calendar can even auto-fill many of your entries thanks to its smart suggestion tool. Just start typing an event title, location or invitee name, and Gcal will autosuggest what it thinks you might mean. You can also opt to have events auto-added from your Gmail. No more missing an event because you forgot to add it to your calendar!

2. Outlook

Cost: Free or by Microsoft 365 subscription ($69.99 per year for one person)

Outlook is a combination email and calendar service. It comes included with any Microsoft 365 subscription, or you can sign up for the free online version.

Microsoft’s calendar functions much like Google’s, in that you can create and color-code multiple calendars. You can also add locations and set automatic reminders, so you can keep track of your schedule on the go. With the Android and iPhone mobile apps, it’s easy to take Outlook with you anywhere.

Also, because Outlook includes email, you can easily share your events and availability with your contacts. Plan meetings, invite your contacts, collect RSVPs and keep people updated, all from a single calendar.

3. Zoho Calendar 

Cost: Free

Designed to help professionals manage complex schedules, Zoho Calendar makes event scheduling quick and easy. It includes features like Smart Add, which lets you type in a phrase, then automatically takes the important information to create an event. If you want a reminder, you can have Zoho send one to your email or create a pop-up in your calendar.

Like Outlook and Google, Zoho lets you create multiple calendars and manage them from a single dashboard. You can share your calendars and events by sending invites, whether or not the person you’re sharing with has a Zoho account. You can even embed your Zoho calendar on your website with a customized look that matches your branding.

4. Cozi Family Organizer

Cost: Free or subscribe to ad-free Cozi Gold, which offers extra features like calendar search, multiple reminders and a month view on mobile

If you’re looking for an online calendar for your entire family, Cozi Family Organizer is the way to go. Start by setting up your family calendar. From there, you can add sub-calendars for each family member.

Source: Cozi

When you add events — or “appointments” as Cozi calls them — you can assign them to one or more family members. If you have a paid plan, you can set up reminders that Cozi auto-sends to the appropriate people.

Beyond the calendar, Cozi gives you:

  • Shopping lists
  • To-do lists
  • Meal planning and recipes
  • A family journal

Already have a calendar? No problem. Cozi integrates with other calendars including Google, Apple and Outlook.

5. Jorte

Cost: Free or choose from one of three Premium plans ($1.99 per month, $3.99 per year or $29.99 per year)

Jorte is a Japanese company that designed its calendar to be as flexible and customizable as a paper calendar. A broad selection of visual themes, including pop culture characters and sports teams, lets you customize every aspect of the app’s interface.

With Jorte, you get the tools you need to plan your schedule, plus diary features that let you use the app as a personal journal. You can also subscribe to public calendars, from video game releases to news and weather from around the world.

Like Cozi, Jorte integrates with more commonly used online calendars like Google, Apple and Yahoo.

6. Apple Calendar

Cost: Free

Apple Calendar is much easier to use if you have Apple devices, but it makes the list because it’s easy to learn and has plenty of customization options. You can:

  • Create and color-code calendars
  • Add event location, travel time and other details
  • Invite people easily using your Contacts app
  • Check invitee availability to choose a time 
  • Set alerts
  • Personalize your day, week, month and year views

7. Calendly

Cost: Free or by subscription ($8 per user per month for Essentials or $12 per user per month for Professional, if billed annually)

Calendly is not a calendar — we consider ourselves more calendar adjacent — but we do make your calendar work for you instead of against you. Take a look.

Calendly makes scheduling easier by eliminating the back-and-forth emails usually involved in finding a meeting time. Just enter your availability and Calendly creates a link that will take people to your schedule.

You can send that link to anyone you choose or embed it into a web page. Anyone who opens the link can see the slots you’ve marked as available and pick the best time for them. Both participants get a confirmation email and, if you have a paid plan, you can set up personalized reminders as well.

Calendly also has robust team functionality that makes it great for work purposes. The tool pools team members’ availability so you can schedule group meetings or auto-assign one-on-one meetings with an available team member.

You can integrate Calendly with many of the tools your team already uses, from Slack to Zoom. When you integrate with Google, Outlook or another supported calendar, Calendly will automatically add your events to that calendar.

best free planner calendar app

Keeping a calendar can change your life. A calendar will keep you from missing meetings and appointments, as well as make your life a lot less hectic. Plus, having all of your appointments on your calendar frees up your brain to work on more important tasks.

In our experience, digital calendars are far easier to manage than paper ones. Still, there are lots of calendar apps out there. Which one should you choose? In this article, we’ll help you decide.

Below, we’ve put together a list of the best calendar apps out there. Whether you’re looking for an app that gives you lots of control, or you just want a simple calendar that stays out of your way, there’s an app for you on this list.

Google Calendar
Google Calendar example
Overview: A dependable calendar app that integrates with most productivity apps.

Google Calendar is an excellent cross-platform calendar app. It’s the default calendar on Android phones, and it also works well on iPhones. It’s simple to create new events whether you’re on your phone or computer, and everything always stays synced no matter what time zone you’re in.

Plus, Google Calendar integrates with just about any other productivity app you can think of, so it will readily fit into your existing productivity system.

If you also use Gmail, then it gets even better, as Google Calendar can automatically create events based on emails you receive. This is a lifesaver when booking things like flights or concert tickets.

Price: Free

Platforms: Android, iOS, Web

Apple Calendar
Apple Calendar
Overview: A basic calendar app for Apple enthusiasts.

If you’re all in on Apple products, then Apple Calendar is an excellent choice. It keeps all of your events synced across your iPhone, iPad, Apple Watch, Mac, and whatever shiny device Apple will dream up next.

As far as calendar functionality, Apple Calendar offers all the features you’d expect, including a strong integration with Siri that allows you to add events with just a few words.

Price: Free

Platforms: iOS, Mac, Web

Outlook Calendar
Outlook Calendar
Overview: A decent calendar app that’s likely the default at your office or school.

Love it or hate it, you’re probably familiar with Outlook Calendar. It’s more or less ubiquitous in large companies and institutions such as universities. In fact, this is the app’s main advantage: lots of people already have it and use it.

The app itself is certainly solid. You can create events and reminders, send meeting requests, and view multiple calendars at once.

There aren’t any additional “fancy” or otherwise noteworthy features, and that’s fine. If you just want a basic calendar for keeping track of your meetings and work events, Outlook Calendar is perfect for the job.

Price: $69.99/year as part of Office 365 Personal, though your employer or school probably provides free access.

Platforms: Android, iOS, Mac, Windows, Web

Scheduling a meeting in SavvyCal
Overview: Schedule meetings without endless email exchanges.

Whether you’re a student or professional, scheduling meetings is the worst. You can spend weeks sending emails back and forth trying to find a time that works for both of you, to the point that you forget why you wanted to meet in the first place.

SavvyCal aims to solve this problem. The app syncs with Google Calendar so that your availability for meetings is always up to date.

When you want to schedule a meeting, all you have to do is send a link with a list of times you’re available. The recipient then picks the time that works best for them, and the meeting they schedule is automatically synced to both of your calendars.

In these features, SavvyCal is similar to lots of other scheduling apps. The main difference is that it overlays the recipient’s calendar onto the scheduling page. This dramatically speeds up the scheduling process since the recipient doesn’t have to switch back and forth between their calendar app and SavvyCal.

We also like that SavvyCal integrates with Zoom, our video call app of choice, as well as Zapier and Google Meet. Integrations with Outlook Calendar and iCloud Calendar are also in development.

Price: $12/month (per user)

Platforms: Web

Fantastical Glance on Apple Watch
Overview: A multilingual Mac/iOS calendar app with one of the best Apple Watch apps we’ve seen.

If you’re an Apple user looking for an alternative to the default calendar apps on Mac/iOS, you should check out Fantastical.

The main strength of Fantastical is its deep integration with the Apple ecosystem. Whether you’re on your Mac, iPhone, iPad, or Apple Watch, Fantastical offers a beautiful, simple calendar that always stays synced.

The app has especially strong natural language processing, letting you quickly create events whether you’re at your desk or on the go. You can even do some more sophisticated things such as setting geofenced reminders (allowing you to get reminders only when you’re in a particular location).

Finally, Fantastical also integrates with iCloud, Google Calendar, Outlook Calendar, and a variety of other apps. And the app is fully localized for English, French, German, Italian, Spanish, and Japanese, making it great for multilingual users or workplaces.


Mac: $49.99 (after a 21-day free trial)
iPhone/Apple Watch: $4.99
iPad: $9.99
Platforms: iOS, Mac

My Study Life
My Study Life main calendar view
Overview: A calendar app built for the unique scheduling needs of students.

While most calendar apps target busy professionals, My Study Life is different. It’s a calendar app built specifically for students, and it has some features you won’t see in other calendar apps.

To start, My Study Life includes smart scheduling features to help you keep up with your classes and extracurricular activities. If your class schedule varies with the week, My Study Life can account for that, ensuring you don’t forget a class. There’s even a special section for scheduling your exams.

Plus, My Study Life syncs your schedule across devices and works offline. This means you’ll always be able to keep track of your classes and assignments no matter your location or internet access.

Price: Free

Platforms: Android, iOS, Web

Timepage screenshots
Overview: A beautiful calendar app with handy weather and travel information.

If you love the design of Moleskine notebooks and planners, then Timepage is the calendar app you’ve been waiting for. This iOS-only app is truly beautiful, featuring an elegant, uncluttered interface that you’d expect from Moleskine.

Beneath the aesthetics, however, Timepage is a powerful calendar app. It includes natural language processing to let you easily type in events, as well as a “heat-map” view that shows how busy your month is at a glance.

Best of all, Timepage integrates with a variety of other apps to show you weather alerts and travel times to events. This way, you’ll not only remember that you have to be somewhere, but you’ll also get there on time.

Price: $1.99/month or $11.99/year (after a 7-day free trial)

Platforms: iOS

Business Calendar 2
Business Calendar 2
Overview: The best calendar app for customizing your calendar’s appearance.

I’ll admit, “Business Calendar 2” sounds like something straight out of Office Space (if they had calendar apps back then, that is). But while the name might be a bit weird, the app is anything but.

Business Calendar 2 is great if you want a lot of control over the way your calendar looks. In addition to the standard day, week, month, and year views, you can adjust the calendar view to show anywhere from 1 to 14 days. And you can quickly swipe between these views so you can always find what you’re looking for.

What really makes Business Calendar 2 shine, however, are its event scheduling features. You can easily drag events around on the calendar and quickly enter event details without excessive swiping.

Plus, the app’s natural language processing lets you enter events just by talking into your phone. The app will even learn your preferences over time, automatically suggesting common locations or attendees.

Price: Free (with ads). Upgrade to the Pro version for $6.99 to remove ads and get additional features such as file attachments and event templates.

Platforms: Android

Calendar Apps Help Keep Your Life Organized
I hope this guide has helped you find the best calendar app for your needs. Whether you stick with a popular calendar app such as Google Calendar or go with a less conventional pick such as Timepage, keeping a calendar is just one part of being productive.


Let us know your thoughts in the comment section below.

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