Free Online Collaboration Tools

If you’re looking for free online collaboration tools, we’ve got you covered.

You can use these tools to collaborate with teams of all sizes and across a variety of industries, from design to engineering to marketing. They’re easy to set up, and most of them are free (or have a free trial).

We’ve compiled our top picks for the best collaboration tools in each category below. Please note that this list does not include paid services.

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Top 28 Best Online Collaboration Tools for Remote Teams in 2021 đź’»

Free Online Collaboration Tools

While coronavirus may have caused the sudden 2020 spike in remote employees, working from home had already grown by roughly 44% between 2015 and 2020.

However, the pandemic did force small business owners and project managers to reconsider whether or not their current team collaboration software was truly meeting the needs of their employees — whether remote or in-house.

As the American workforce becomes increasingly collaborative, there are countless new free online collaboration tools designed to better replicate the in-office experience from anywhere.

However, not all of them are created equal.

Below, we’ll break down the top free team collaboration platforms for small businesses.

Table of Contents

What Are Standard Team Collaboration Tool Features?
The Top 10 Free Team Collaboration Tools
Additional Business Tools For Remote Teams
Team Collaboration Tool FAQs

What Are Standard Team Collaboration Tool Features?

Before we explore the top small business collaboration tool providers, let’s first cover the standard features you should look for when choosing a solution for your team.

Third-Party Integrations
Any tool you choose must integrate with existing third-party software such as business communication tools, project management software, or chat messaging platforms.

Even if the team collaboration tool offers some of the above features natively, integrations prevent your employees from having to learn entirely new software.

With integrations, team members can use their preferred applications within the same interface that they use the team collaboration tool.

A high level of integrations with popular paid and free tools like Salesforce, Slack, Skype, Microsoft Office 365, Google Sheets, Dropbox, and Outlook or Gmail streamlines the office workflow.

Remember too that free versions of collaboration tools may not have as many features as paid options. These integrations fill in the functionality gaps.

Video Conferencing
Given that Zoom’s user base went from 10 million to 200 million during the first 3 months of 2020, many project managers now see video conferencing as the most important feature or integration when choosing the right team collaboration tool.

This is especially true for geographically diverse teams, entirely remote teams, or teams with both in-office and remote employees.

When evaluating the video call capabilities of a collaboration solution, consider the maximum meeting length, the number of meeting attendees, and how many simultaneous participant screens can be displayed.

Look for solutions with HD audio and video, conference calling capabilities, and accompanying instant messaging (more on that in a moment.)

Other key web conferencing features include:

Host controls (screen sharing, mute/unmute users)
Background screen
Virtual hand raising
Live Streaming/webinar capabilities
Security (encryption, password protection, waiting room, remove/block users)

File Sharing and Editing
Real-time, collaborative file editing with automatic syncing and version control is another essential aspect of successful collaboration solutions.

Team members need to be able to view, edit, comment on, tag other users, and highlight text without worrying about whether or not they’re working on the most current version of the document.

Additionally, collaboration apps should provide either their own native file repository or integrate with tools like Google Docs or Microsoft Word.

These tools will also need to offer file storage, searchable file folders, and access control to files. Ensure that the tool you’re considering works with a variety of file formats.

Screen Sharing
Screen sharing capabilities allow video conference attendees to share either their entire screens or select applications with other meeting participants.

In addition to sharing their screens alone, team members will also be able to edit/mark up files in real-time, give slide presentations, and even use remote screen control to help solve issues or demonstrate how a tool works.

Whiteboard features allow users to share, draw on, and make notes on blank pages, presentations, and webpages just as they would in a traditional office meeting. This is especially useful for brainstorming sessions and projects that require a high amount of teamwork. Whiteboards can be saved to refer back to in the future.

In order to prevent issues like Zoombombing or embarrassing moments where an employee may not realize their screen is visible to everyone, look for strong screen sharing host controls that allow hosts to turn off attendee screen sharing capabilities or limit which team members can share their screens.

Task Management Capabilities
Project and task management features are what really separates a team collaboration app from standard video conferencing software.

They allow project managers to create and assign employee tasks and subtasks to ensure that, even when working remotely, everyone has a clear idea of their responsibilities and deadlines.

Managers can check the progress of multiple tasks simultaneously, address missed deadlines, see timelines for longer-term projects, and even monitor monthly budgets.

Team members can tag each other in projects, update task status, share links/files, set task dependencies, and comment on tasks with any questions.

Users should also be able to integrate Google Calendars and Outlook Calendars to update their schedules, accept/reject invitations, and let other team members know when they’re available to meet.

Finally, many task management tools will also offer multiple views, including Gantt charts, list view, Kanban board view, and more.

Task management streamlines inter-department communication, allows team leaders to track employee hours and productivity levels, and simplifies the process of generating reports for higher-ups.

The Top 10 Free Team Collaboration Tools

The 10 best online collaboration tools shown here include the core features mentioned above in addition to unique interface options, task automation, in-app file editing, and much more.

Note that, while the information outlined in this post covers only the free plans each tool offers, many also offer paid plans that include more robust collaboration features.

The below comparison table offers a brief overview of each of the tools.

Provider Wrike Asana Slack Flock Samepage Trello Microsoft Teams Airtable Fleep NTask
Top Feature(s) Real-time customizable activity stream Multiple views, including list, calendar, and file views Native audio and video calling, robust chat messaging capabilities Voice Notes, personalized missed chat message notifications Unlimited chat messages, unlimited number of users Trello Card view and Command Run task automation Allows up to 100 participants to meet for an hour, with screen sharing Grid views, automated runs Conversation Pinboards Project budget and time-frame estimates
Best For Startups/micro businesses with a high number of simple but dependent daily tasks Mainly remote teams with multiple people working on the same project, content marketers or educators Small businesses that communicate primarily via chat messaging and that rely on real-time, instantaneous communication SMBs that need a high number of third-party integrations, mobile-first users Teams that need an unlimited free collaboration tool with a robust set of communication and task management features Small businesses that need to automate daily tasks, teams that want to work in a visual format Teams that primarily communicate via video conferencing, teams working within the Microsoft universe Teams with some development experience that need a highly customized collaboration solution Small teams that require frequent external communication Teams focused on staying within the project’s budget and providing accurate project estimates to clients

WrikeWrike tool

Wrike is a scalable desktop and iOS/Android mobile team collaboration platform designed to streamline interdepartmental communication, improve employee productivity, and clarify team member tasks and responsibilities.

Its free plan for up to 5 users includes basic task creation, real-time progress updates and activity streams, board and spreadsheet views, and customizable open-source templates/dashboards.

Users can drag boards to reorder specific tasks according to timelines or priority, and the activity streams are designed to mimic social media feeds for ease of use. Users can create specific activity stream filters to avoid having to comb through irrelevant information to find notes/updates on projects they have been assigned.

While Wrike integrates with Google Hangouts, Slack, Microsoft Teams, and Zoom, as of this writing, it does not have a native video calling feature or chat messenger tool (though users can leave comments and tag co-workers on Wrike boards.) In order to make a video call, share screens with others, or use chat messenger features, users will need to connect their preferred tool to Wrike.

Wrike also offers several paid add-on features like Wrike Integrate and Wrike Resource.

The free version of Wrike also includes:

Organize activity into tasks, folders, or projects
Task, folder, and project commenting/user tagging
File sharing and up to 2GB of file storage
Real-time Live Editor
Mass Actions for tasks (bulk tasks status updates)
Task filters according to status, assignee, deadline
Table (spreadsheet) view
Cloud storage integrations
User inbox for notifications
Google Drive, Outlook, Office 365, Dropbox integrations

Best For: Wrike is best for startups/micro-businesses that have a large amount of smaller daily tasks that don’t generally require a high amount of collaboration, but that are dependent on the task status of other team members’ projects. Popular use cases include product development, event planning, marketing departments, and IT teams.

AsanaAsana tool

Asana is one of the best-known team communication tools, especially since it was created by one of the founders of Facebook. Its intuitive interface provides a bird’s eye view of upcoming tasks and projects, real-time progress and status updates, important files, and specific teams.

It offers multiple task views, including to-do list view, calendar views, and file views. Users can sort tasks according to priority, assigned date, due date, and more. Asana also allows users to update task descriptions, create subtasks, set task dependencies, assign task verticals, and update task progress.

Note that only one person can be assigned to one task, but multiple users can be added as collaborators. Users can create task notes, upload files, and tag other team members.

As with Wrike, in order to make video calls, use a messenger feature, or share a screen with others in real-time, users need to integrate tools with those capabilities into Asana. Asana integrates well with numerous video conferencing programs like GoToMeeting, Zoom, and Microsoft Teams. It also integrates with other popular communication tools like Slack, Office 365, G Suite, Adobe Creative Cloud and PDF files, and Dropbox.

Features of Asana’s free version include:

A maximum of 15 users
Task list and board views
Task creation and assignment
Calendar feature
Scheduling features
Project templates
User inboxes
Team creation
Star/pin certain tasks
Basic task/user reports
In-app comments and user tagging
Android and Mac mobile and desktop versions

Asana’s paid plans offer additional features like project timelines, Asana Forms, report generation, workload analysis, automation, and more.

Best For: Asana is best for primarily remote teams that have multiple users working on one project and therefore need to be able to create subtasks, comment on tasks, and if needed, adjust deadlines. It’s also especially popular among educators and students as a way to track homework assignments, project preparation, small group presentations, and more. Content marketers use Asana to assign tasks, review content, schedule postings, and more.

SlackSlack tool

Unlike some of the other options on this list, Slack has its own built-in 1:1 audio/video calling features and chat messenger, making it one of the go-to team collaboration tools for over 10 million daily users.

Though primarily used as a chat messaging app, both the free and paid versions of Slack offer numerous features and app integrations that can quickly transform it into a highly-customized communication and task monitoring tool.

Users can create public and private groups and direct chat messaging channels according to the topic, department, project, and more. Within those conversations, users can tag each other, upload files in multiple formats, react with emojis, and reply to messages directly in a thread.

Users can also upload polls to chat, create shortcuts, set reminders, and update their status in Slack. Muting and starring messages makes it easy to ensure that you stay on top of all messages while not being disturbed when necessary.

Slack’s free plan allows users to:

Create an unlimited number of channels
Integrate up to 10 apps
Store/Search the past 10,000 messages
Enable two-factor authentication
Share files and store up to 5 GB

As of this writing, screen sharing and annotation in Slack are only possible with paid plans, but both features are native to the app itself. Our list of Slack alternatives provides options that offer screen sharing and annotation in free versions. In order to share screens within the free versions, users will need to integrate tools like Zoom or Microsoft Teams.

Best For: Slack is best for remote or in-house small teams that primarily communicate via chat messaging and create channels per department, team, or even project. Teams that operate in a primarily collaborative environment that need to be able to communicate with each other instantly — but without email — will also enjoy Slack.

FlockFlock tool

Flock is a team messaging and cross-collaboration platform with a free version providing one-to-one video calls, chat communication channels, and task management capabilities.

Note that, though its interface is similar to Slack’s, Flock’s free version allows for public chat message channels only.

One of the best features of Flock is that it displays all of the new messages a user has been tagged in when they return to Flock after stepping away. This eliminates the need for users to dig through old messages to find important information.

Recently, Flock has also added the Voice Notes feature, where mobile users can send recorded audio messages to each other.

Task management capabilities include to-do lists with user tagging and task assignment, shared to-dos with automatic notifications, reminder setting, due dates, and task prioritization.

Though Flock’s free plan does include a video calling feature, users are limited to one-on-one conversations for a maximum of 20 minutes. Additionally, screen sharing is only available with a paid Flock plan, and it makes it difficult for users to find a screen sharing app that integrates with for free.

That being said, Flock still integrates with Jira, GitHub, ToDoist, Asana, Trello, and Zapier among others. It also allows you to build your own custom apps and integrate them with your Flock dashboard.

Flock’s free plan also includes:

Up to 10 public channels
Custom poling
Channel muting
Add tasks to integrated calendars
1 auto-join channel
Announcement channel
Unlimited third-party integrations
File sharing and 5 GB of storage
Note-taking app
Chat pinning
Unlimited 1-1 voice and video calls
Team Admin
Unlimited group messages
Up to 10,000 searchable messages

Best For: Flock is best for SMBs that use many third-party communication and collaboration platforms, as well as businesses that need to integrate task management capabilities within their chat messaging platform. It’s also a good fit for mobile-first users.

SamepageSamepage tool

Companies looking for the most complete free team collaboration tool — or those that have more communications needs than most — should strongly consider Samepage.

In addition to free audio and video calls with screen sharing features, Samepage’s native task management software features allow team leaders to schedule and track the progress of multiple projects simultaneously.

It also boasts excellent integration with tools like Salesforce, Slack, Google Drive, and even social media integration via Facebook and Twitter.

With a free plan this comprehensive, the vast majority of companies likely will not need to pay for a SamePage plan, though there are paid options available.

Samepage’s free plan includes:

Unlimited chat and message search history
Unlimited number of users and guests
Screen Sharing
File sharing and editing
Group audio and video calls
Group texting
Up to 2 GB of storage
Unlimited pages and folders
Ability to create/assign tasks

Best For: Samepage is best for small teams that need a free team collaboration solution with such robust features that they may be able to avoid ever needing to upgrade to a free plan, and teams with a near-constant need for collaboration.

TrelloTrello board

If your team is more visually-focused, then Trello may be the right fit.

Trello offers a few unique features, including its “Trello cards,” where users can attach files, write to-do lists, assign tasks/subtasks, update task progress, and add comments. Trello users can then pin their cards to a sharable overall project board. Users can then be added to team boards to view, edit, update and share files on each card.

Cards can contain task assignments, task updates, due dates, attachments, and even conversations. Think of each card as its own project ecosystem. Additionally, Trello offers an enormous library of board templates for project management, remote work, marketing, classrooms, and more.

The app’s “Command Run” feature is especially handy, allowing users to automate tasks like setting due dates, outlining schedules, and adding team members to cards.

Though Trello does not have native video conferencing or screen sharing tools, it integrates with Google Hangouts, Zoom, and Zoom alternatives. It also integrates with Slack, Yammer, Flock, Glip, Asana, and other communication tools.

Trello calls integrations “Power-Ups,” and the free plan allows for one power-up per board.

Trello’s free plan includes:

Unlimited lists, cards, personal boards
Timeline and calendar views
Maximum of 10 team boards
Basic automation
50 monthly command runs
Two-factor authentication
Apple and Android mobile app access

Best For: Trello is best for small teams with a high number of basic daily tasks they need to automate, as well as teams that want to organize tasks visually but that don’t plan to use many third-party integrations.

Microsoft TeamsMicrosoft Teams

Microsoft Teams is a business communication and collaboration platform that’s a part of the Microsoft 365 suite.

Users can meet via video, chat and share files via instant messaging, communicate via audio calls, and co-author and store files within the Microsoft 365 workspace (PowerPoint, Excel, Word, etc.) Video meetings can host up to 100 participants for a maximum of 60 minutes. Screen sharing, meeting scheduling, and unlimited chat messaging are also available.

If we had to choose the best option for free team collaboration tools, Microsoft Teams would likely be the winner for companies prioritizing video and audio calls.

However, Teams falls short in providing basic task management features. While the other options on this list include at least some native task management tools, only the paid versions of Teams provide project management features.

Just as team leaders must integrate some of the collaboration tools discussed here with video conferencing software in order to share screens and virtually meet face-to-face, Microsoft Teams requires app integration or payment to access project management tool features.

The free version of Microsoft Teams includes:

Audio calls
Blurred background
Custom backgrounds
Chat messenger
Unlimited users
Unlimited and searchable group chat history
File sharing (2 GB maximum per user, 10 GB per team)
Over 250 app integrations
File notation/editing

Best For: Microsoft Teams is best for companies that primarily communicate via video communication, and therefore need to be able to share screens, access in-video chat messaging, and share/edit files within video calls. Additionally, it’s ideal for teams already working within the Microsoft 365 universe.

AirtableAirtable tool

Airtable is an online platform that lets users build, customize, and share their own databases.

It’s best known for its spreadsheet (Grid) view. Though each entry may look like a simple line on an Excel spreadsheet, these lines are incredibly interactive. Users can create tasks, use a drag-and-drop tool to reorder tasks, upload relevant data, set deadlines, outline main points of contact, share notes, and upload photos/documents to each line.

Relevant grids/tables can be collected into an Airtable Base. For example, a customer satisfaction Base could be made up of grids like existing support tickets, current issues, support agent conversation history, or individual clients.

If the Grid view isn’t preferable, easily shift between multiple views at any time, including Kanban, Gantt, Gallery, and Form views.

Airtable also offers extensive automation capabilities, lets users share and pull data from other grids, and share grids between teams.

The Airtable free plan includes unlimited bases with up to 1,200 records per base, and 2GB of storage per space.

Additional free plan features include:

100 automated runs/month
2-week run history
Over 50 pre-built Airtable apps
1 manual table sync/base
iOS and Android mobile apps
Field types including checkboxes, dropdowns, attachments, and more

Best For: Airtable is best for teams that need highly customizable apps for data organizing, sharing, and task management. Teams with at least some coding experience or access to developers/IT departments will get the most out of Airtable.

FleepFleep tool

Fleep is a chat messaging, file sharing, and task management platform that organizes channels according to Conversations.

Each Conversation has a unique Pinboard where users can highlight important updates, files, links, or notes that they need everyone on their team to see and have editing access to. Note that you can search for external users in the Fleep database and automatically add them to your workspaces.

Fleep has advanced chat features including not only user presence but also information about when they were last online and read receipts to ensure you always know who has and has not received your messages. Fleep also has a writing indicator.

Users can create list-based tasks, assign tasks and upload relevant files to the task File Drawer, highlight important tasks, and monitor task progress. There’s also a Fleep weekly progress report that provides updates on tasks, completed projects, and upcoming projects.

Additional Fleep free plan features include:

User status updates
Chat history
Integrations with Zapier, Slack, Google Drive, JIRA, and more
10 GB of storage
Search chat history by user
Full message history
Unlimited 1:1 conversations
VIdeo integrations
Up to 3 Conversations

Best For: Fleep is best for small teams that frequently collaborate with external users, as well as teams that have advanced task management needs.


nTask is a task management and online meeting software designed to simplify project management, time tracking, budgeting and resource allocation and team communication.

Task management features provide estimated project budgets by letting users customize billing methods according to fixed and hourly costs, cost per task, and the cost of resources and materials.

Users can also set task deadlines, sub-tasks, and dependencies, create to-do lists, and estimate the amount of time each task will take. Multiple users can be assigned to a single task, assignees receive real-time notifications for comments and task updates, and real-time document sharing and collaborating is also available. Tasks can be categorized and tagged, given priority levels, and users can update task status.

Note that users need to connect to a Zoom account to access video conferencing.

The nTask free plan includes:

100 MB storage
Gantt charts
Set recurring tasks
Task import and export to .csv files
Calendar, list, Kanban, or grid views
Task milestones
5 members per team
Unlimited tasks and workspaces
Issue tracking

Best For: nTask is best for It’s also an ideal solution for teams that need a better way to track timesheets, estimate project timelines, and design/manage budgets.

Additional Business Tools For Remote Teams

Especially if company employees are adjusting to remote work for the first time, using team collaboration tools alone likely won’t be enough to maintain the same business standards outside of the office as are expected inside of it.

It’s time to start thinking about how to use additional software to leverage communication in any circumstance.

best free online collaboration tools

Bootstrapping a startup isn’t easy. And even if you’re lucking enough to secure some funding, resources are scarce. There’s a lot to get done and everyone on your team is wearing multiple hats.

The first thing you need to figure out is communication.

In other words, where is your new business going to be located and how are you going to work together to get things done?

If you’re like most modern businesses, even if you find an amazing office space for your startup, chances are you’re all not under one roof. You might have teammates working from home part of the time or possibly in other parts of the world.

Remote working has become the norm for most companies large and small.

The good news is there are plenty of affordable collaboration tools you can use on any budget. Most start free and offer paid plans for less than one or two cups of coffee per month.

So, what tools do you need? How do they work? Where do you start?

We’ve got you covered.

Here are 13 insanely useful (free & cheap) remote team collaboration tools you can start using right now:


  1. Trello
    Every business needs a task management platform, like Trello.

Trello is a digital collaboration tool that gives you a visual of all the projects or tasks your team is working on. It also shows you who is working on them and how much they’ve accomplished.

It works like a virtual whiteboard filled with post-it-note-like cards stacked in lists that can be moved across the board from a project’s phase to the next.

The layout focuses on the team’s view so that whoever checks a Trello board can understand the status of a project or task without having to email anyone for updates. Collaborators can assign themselves to any project or task they’re involved in.

Moreover, Trello is completely customizable. It allows users to build and customize their board according to their preferences and processes, not being tied to a predetermined structure.

But what makes Trello even better for startups is that its core product is free, regardless of location or industry.


  1. Toggl
    It’s been said a billion times but it’s still true. Time is money. And the fine people at Toggle are well aware of that.

Their time-tracking app monitors your daily activities across different platforms. It integrates nicely with Trello and has extensions for Chrome and Firefox browsers. It’s also compatible with Android, iOS, Linux, macOS, web and Windows platforms.

Using a time-tracking app can be tremendously helpful to startups still perfecting their workflows. Because online collaboration tools like Toggle can give you detailed insights into your workflow and identify areas where you and your team can improve.

It’s also extremely useful for projects or tasks that are paid by the hour. You can log the exact number of hours you’ve worked on a particular task.

This particular team collaboration app starts free so your business can get started without any extra expense. Then as you grow, Toggle gives you have the option to upgrade to one of their paid plans with more features and storage.


  1. Buffer
    Over the years, social media has become a powerful marketing tool, and nowadays, a business that doesn’t have a solid social media presence might as well not exist.

In come Buffer, a team collaboration tool for carefully crafting timed posts on Facebook, Twitter, LinkedIn, and other platforms.

With one free account, users can manage one Twitter, one Facebook and one LinkedIn account with up to 10 pre-scheduled updates. For $65 per month, you can manage eight social accounts, send out 2,000 scheduled posts, and have a second-team member help manage the process.

Which option you choose will depend a lot on the industry your business operates in, and whether you conduct most of your business online or offline.

However, every brand, no matter the industry or size, should harness the marketing power of social media, and Buffer’s free account is the best option to start out with.

  1. Slack
    We can’t talk about free team collaboration apps without mentioning Slack. It’s quite possibly the best online team collaboration tool since the invention of email.

In fact, what propelled Slack to the top is its capacity to replace email altogether. Not to mention text messaging and instant messaging as well.

It’s just so well designed and a delight to use.

Slack offers an amazing mobile app that works in sync with its desktop or browser version. But what really makes it great is that it offers tons of plugins and integrates with loads of other apps. And it’s free.

With a free Slack account, you will get 10,000 searchable messages, 10 apps, and integrations, as well as one-to-one video calls.

Paid accounts give you more storage and allow you to make team video calls to several team members at the same time.


  1. Skype
    Skype is one of the most popular and widely used communication tools in the world. It became so popular, that in 2011, Microsoft acquired it for a hefty $8.5 billion.

And contrary to what people expected post-acquisition, Skype has remained a free app.

Skype allows both audio and video calls, sharing your screen during video calls, and it can also call and text regular phone numbers and Skype users outside your company.

Another cool feature of this app is that, while offline, it still allows you to read and search past messages, as well as type in new messages which will be automatically sent when your internet connection is restored.

Should one or more team members miss a call, you can record your Skype calls to keep everyone in the loop.

For startups and smaller teams that need to be able to keep track of messages and communications, Skype is an excellent option. It works on virtually every device.

UniTel Voice

  1. UniTel Voice
    UniTel Voice is a virtual phone system that allows you to run your business from anywhere, on any device.

It includes all the features and functionality of traditional business phone systems — without the complexity, high cost, or need for equipment.

Because UniTel Voice is completely cloud-based, you’re no longer chained to the physical office phone on your desk. With the UniTel Voice mobile app, you can turn your personal smartphone into your office phone and take it with you wherever you go.

Managers can track sales calls, assess marketing ROI, record support calls for quality assurance, and make instant phone system changes.

And the best part is you get all of that starting at just $9.99 per month.

join me

    If you’re looking for a less expensive desktop sharing/webinar app, like GoToMeeting, then is your best bet.

Starting at just $10 per month, makes screen sharing and video conferencing a snap. It’s easy to start and easy to join.

There’s no software to download or special equipment needed. Everything is online, making it perfect for presentations, sales demos, and ad hoc get-togethers you need to get work done.

So, whether your team is under the same roof or across the country, instantly brings everyone together to share an idea, collaborate on a project, or close a big deal.

With’s admin console, directory, and app integrations, your team can easily take online collaboration to the next level. On the cheap.

  1. Loom
    While is a great collaboration tool for live screen sharing, Loom is the solution for sending a screen recording.

Loom is a (free) cloud-based screen recording app with a chrome browser extension that makes sharing video super easy. You simply click the extension to start recording your video.

Why would you want to send a screen recording?

Because sending a Loom is easier than typing long emails or spending your day in meetings giving presentations that don’t need to happen in real-time.

You can capture yourself, anything on your screen, or both! Your video is automatically copied to your clipboard and ready to share as a link or an embedded video.

It seriously couldn’t be easier.

G Suite

  1. Google Suite
    Google’s suite of products is probably the most accessible and widely used collaboration platform, by individuals and businesses alike.

You get free, super-useful tools like Google Docs, Sheets, Calendar or Mail, that pretty much everyone in the world knows how to use.

With Docs and Sheets, you can create, store in the cloud and share documents and Excel files/tables, allow other people to view or edit these documents and have access to them at all times.

You just need a connection to the internet.

You can also customize the calendar and share it with your team members and even set up notifications via email for those events that are of higher importance.

All the tools in the Google suite of products are easy to use, and everything gets stored in the cloud, so you won’t have to worry about losing important work documents or projects.


  1. InVision
    InVision allows you to quickly create interactive clickable prototypes, mock-ups, and wire-frames, so you can gather instant feedback from your team and stakeholders.

But it’s not just great for designing websites, landing pages, and products. InVision is the perfect online platform for collaborating with your remote team.

You can use it as an online whiteboard to present ideas and brainstorm concepts. And it makes presenting designs, workflows, and ideas a real experience, infinitely better than sending dozens of PDFs, screenshots, or relying on a simple Google Doc.

Starting at $0 per month.


  1. Asana
    Asana’s delightful usability has made it the Slack of project management. In a nutshell, Asana is a tool that makes it easy for remote teams to track projects, tasks, and progress.

It gives you everything you need to stay in sync, hit deadlines, and reach your goals.

Try Asana and you’ll instantly see how incredibly intuitive and incredibly powerful it is. You can use it to manage basic to-do lists or complex team projects or map out each step of your largest projects.

Whether your remote team is building a product, running a marketing campaign, setting company goals, or planning a mission to the moon, Asana will help you plan, manage, track, and launch initiatives that get results.

Asana’s basic plan is free. But there’s nothing basic about it.

It’s perfect for individuals or teams getting started with project management. It includes unlimited projects where you can add as many tasks and attachments as you need.

12) Sync
Sync it’s like Dropbox, but less expensive and more secure. It allows you and your team to easily store, share, and access files from just about anywhere.

Most importantly, Sync protects your privacy with end-to-end encryption — ensuring that your data is always safe, secure, and 100% private.

Sync allows multiple users to work from the same set of folders.

It automatically backs up files and keeps them synced across your team’s computers and devices. With apps for Windows, Mac, iPhone, iPad, Android, and the web, your team will never lose a file again.

13) Tap My Back
Many times, the biggest challenges to managing people remotely are the things you do naturally when working side by side in the office, such as providing work recognition and real-time feedback.

Luckily for remote teams, there’s an app for that: Tap My Back.

With Tap My Back, you can provide your team with real-time appreciation and continuous feedback no matter where they work or what time zone they’re on. You can track your employee’s mood, feedback, and engagement.

Tap My Back uses an automated check-in system that gives people on your team the ability to share how they feel on a continuous basis, so you can keep your fingers on the pulse of your organization.

Sounds amazing, but is it cheap?

Yep, it starts at just $2.50 per user, per month.


Let us know your thoughts in the comment section below.

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