For many of us, our job is a huge part of who we are. It’s what defines us, and it’s what makes us feel like we matter in the world. But if you’re like me, you’ve probably experienced a time when your job has felt overwhelming—when you have so much to do that it feels impossible to keep track of it all.
That’s why I’ve put together this list of free task management tools. Whether you’re looking for something simple or something more robust, there’s something here for everyone!
Table of Contents
Free Task Management Tools
The human mind is great at generating ideas, not retaining them. Since time immemorial, we have been using task management solutions. From clay tablets, notepads, spreadsheets to the task manager apps. We have always needed help in keeping track of work.
The advent of cloud technology has fuelled the rapid growth of business software of all kinds, including task/project management tools. When we first started Taskworld in 2013, we could count the total number of task manager apps on our fingers. Now there are hundreds and hundreds of them.
If you are someone looking to try out a free task manager app for the first time and are intimidated by the options, this post is for you.
Each of these tools offers the core features of task management – creating/assigning tasks, task comments, simple reports, and email notifications.
Here is a list of the top 11 free project management tools:
1. Taskworld
While free software can be a great start for any project, as you scale and get involved in more projects, finding a dedicated tool that can fit your needs is well worth the investment.
Taskworld has a 14-day PRO Free Trial which gives our users the perfect amount of time to see if it’s a good fit for them. After that, your account turns into a non-stop Free plan! You’ll still have access to your most important stuff, just with a couple of limits.
Why is Taskworld not available for free?
Task management by itself isn’t enough for modern teams to collaborate. Relying on integrations to solve other problems isn’t very efficient as most integrations are half cooked. For example, a Trello/Slack integration doesn’t let you seamlessly chat and move Kanban boards from the same tab.
That’s why it’s important to include core aspects of collaboration in one tool – task/project management, team messaging, performance evaluation, file management, and advanced reports. And that’s what Taskworld does. It has those features built-in. Stripping it down to a free version will dilute its overall experience.
Taskworld’s pricing starts from $10 per user per month. Sign up for free if you’d like to try it out.
2. Trello
One of the first kanban-based task management tools, Trello was originally developed by Fog Creek Software and is now owned by Atlassian.
For many users, Trello has been their first foray into visual task management. It provides a good clean Kanban experience. It’s one of the few tools that provide a free version to an unlimited number of users.
Trello has minimal onboarding and immediately draws you inside their app. It doesn’t require a verified email to use it. Trello has 200+ integrations, although the free version restricts only one per board. Trello also recently added a new integration called Butler, which helps automate workflow based on custom commands. It has tons of automation options.
Trello is a good, simple, and free tool for small teams. It does lack some important task management features such as assigning checklist items, recurring tasks, and syncing tasks across multiple projects.
3. Clickup
Launched in 2017, ClickUp is a relatively new entrant in the task management space. It’s a solid all-around task manager app. It offers some important features in its free versions such as Gantt charts, goals, and mind maps. This is especially useful for teams who want a more feature-rich free task manager than Trello.
However, it restricts their usage to 100 times. Its free version also offers 10 automations per month, time tracking, and 50+ native integrations.
One big limitation of Clickup’s free version is its file storage limit of 100MB. This shouldn’t be a problem if your team isn’t sharing heavy files on it. But this can be a dealbreaker for agencies and teams that share hi-res files frequently.
Some users find Clickup’s feature-rich interface a bit overwhelming. However, once you are past the learning curve, ClickUp is one of the strongest free task management tools.
4. Todoist
Todoist initially started as an online to-do list, but in recent years has added more features to become a task manager. It might not offer advanced task management features or Kanban boards like Trello and ClickUp, but it’s still a helpful tool for solopreneurs, students, and small teams.
Todoist’s free plan offers popular task management features such as recurring tasks, prioritization, subtasks, and visual reports.
If you are looking for a mobile-first task manager experience, then Todoist is worth a try. It also integrates with multiple SaaS tools, including other task management solutions. Todoist also has an interesting feature called Todoist Karma that gamifies task management by awarding you points for completing tasks and maintaining your streaks.
5. Meisertask
Created by MeisterLabs, MeisterTask is a Kanban-based popular task manager. It’s not as feature-heavy as ClickUp but instead focuses on its minimal UI. This makes it popular among users who are new to task management tools.
MeisterTask’s free version gives you unlimited users and up to 3 projects. You also have some simple customization options and time tracking. However, you have to subscribe to its paid plans to use more advanced task management features such as timeline, checklist items, and permission settings, and attachment limits over 20MB.
Overall, MeisterTask is a clean and easy task manager.
6. Basecamp
Basecamp is one of the first task managers. It has been in the market since 2004. Although most of its good stuff is part of Basecamp Business (paid version), its free version still offers great value. That’s why Basecamp is very popular among small teams, freelancers and students.
Basecamp’s free version gives you 1GB of storage space, 20 users, and up to 3 projects to collaborate. You have basic task management features and also real-time team chat. It has an interesting approach to notification settings where you can specify what times during the week you don’t want to be disturbed.
7. Timecamp
Timecamp is an automatic time tracker that also allows its users to monitor tasks done for free. This application was launched by the programmer Kamil Rudnicki in 2009, who is also the founder of Time Solutions. Freelancers and teams within a company widely use it because of its graphical timesheets that show activities that are best for professional B2B companies.
With Timecamp, you can track a team’s performance, a project’s profitability, and the productivity of each individual. It has a simple user interface that most users will utilize in a short period of time. With these features, this web-based application can speed up tracking billables, attendance reporting, and invoicing but can mostly be used with the paid version. The free version offers great features such as unlimited users and tasks, availability of project templates, and one integration.
8. Airtable
Airtable is a project management tool that helps tasks be organized and filtered and for the team members to collaborate and unify their works aiming to attain a goal. This collaborative software was founded in 2013 by Howie Liu, AndrewOfstad, and Emmett Nicholas. Its free version is fit for small teams and individuals.
One of its most important advantages is the ability to create custom dashboards to present the facts you care about the most. External programs such as Dropbox, Google Drive, MailChimp, Slack, and several social media platforms are also supported.
9. Paymo
Paymo is an online management platform that assures businesses in helping with their projects; however, its free plan is only limited to one user, making it ideal for freelancers.
To assure the success of a project, Paymo is confident in helping in the provision of accurate project estimates, improved planning processes, constant tracking of the team’s activities, easier collaboration, staying on schedule and within the budget, informing stakeholders, and hassle-free invoicing.
10. Infolio
Infolio is a task management application that makes collaboration easy by mainly using the Kanban view boards that each user can customize a project’s list and status. It also showcases customizable fields in a posted project or task, chat spaces, team view, and smart filters.
Infolio’s free plan contains all of the usual capabilities, with the exception of storage as it has space having 1GB. The premium plan for a space upgrade is $4.99 per user per month.
11. nTask
nTask is another web-based software that is easy to learn, making it manageable even to users uninclined to technology. It is suitable for an individual or any team size that handles complex projects to help managers plan, schedule, execute, manage resources, and report about the projects within the platform.
The free version offers usage for up to 5 members that provide checklists, receive notifications on task assignments, track working time and set due dates, and manage priorities.
Wrap-up
Whether you’re in sales, marketing, HR, engineering, construction, or design, there are a ton of ways you can use task management. It’s important to evaluate what you’ll really end up needing it for, but you’ll be thrilled when you start seeing the benefits!
task management tools examples
Are you finding it difficult to manage your tasks effectively? Do you often miss deadlines because it’s difficult to keep track of the due dates and progress of your tasks?
If yes, then you must be looking to switch yourself to a robust task management tool that can put you in a better position.
Well, I know that there are hundreds of task management tools out there in the market, and it’s challenging to choose one that aligns with the requirements of your business.
To help you out, I have done thorough research to come up with the 10 best of the best apps that you can use to manage your project tasks in the best possible way.
I know that you are eager to know more about these top apps, but before that, let’s have a quick look at what makes a tool suitable for task management.
Table of Contents [show]
What is a Task Management Tool?
What is task management tool
As its name suggests, a task management tool allows you to plan, organize, and prioritize tasks to finish them efficiently and within the defined time limit.
Task management tools are specifically designed to address the requirements of project managers and rules out the possibility of missing deadlines and overshooting budgets.
The best thing about the leading tool management tools is that you can use them quite easily no matter whether you have used any such app in the past or not.
So, if you have landed up a role where managing tasks for yourself and others is your prime responsibility, then a task management app is the perfect match for you.
organize
Why Do You Need a Task Management Tool?
Do you end up wasting a lot of valuable time in organizing sticky notes, searching your emails, and figuring out which tasks to do first and which ones can be done later? Does your team consistently fail to perform tasks on time? If yes, then you need to use a smart task management software to create and assign tasks (and subtasks) in one place.
Using good task management tool, you can easily prioritize tasks, set deadlines, and track time spent on them to stay on track, always. You can visualize tasks and move through different stages to monitor your team’s performance and make sure projects get done on time.
Now, it’s time to look at the best task management tools that you can start using today.
Before you start exploring, you have to keep in mind that some tools have edge over the others because of the abilities and features that are unique to them. I am pretty sure that you will find the perfect task management tool for yourself among these handpicked options:
Best Task management tools for teams
- ProofHub
best task management tools
ProofHub is one of the top-rated and trusted task management tools that is trusted by more than 85,000 organizations and teams across the globe.
As it is a dedicated project management and team collaboration tool, you will get all the leading features that you need to manage your tasks and projects efficiently.
Ranked as one of the best, ProofHub is well-capable of meeting the requirements of teams of any size, any industry, any department, and any type (in-house, remote, and cross-functional). For managing project tasks, it is important to have full control over team members to delegate tasks and get progress details in real-time, and ProofHub allows you to exercise this authority too.
From setting the start and due dates of tasks to visualizing tasks moving through different stages of project workflow in Kanban Boards, ProofHub is well-capable of simplifying all your task management responsibilities.
Who Can Use ProofHub?
Any team from any industry can use ProofHub. It’s also meant for cross-functional, remote and in-house teams. ProofHub is developed keeping in mind the everyday work challenges faced by project managers and their teams. The best part about this software is that anyone who wants to manage tasks and projects can make its optimum use without going through any hassles. It has an intuitive interface with visually appealing yet simplified elements that you can interact with effortlessly.
Main Features Include:
Task Management
Leading a project means overseeing several tasks all at the same time and creating a workflow that assures smooth execution of all the project activities. With ProofHub, you can create task lists and even divide a task into smaller and manageable subtasks.
Whether you want to assign a single task or the complete task list to one or more team members, you are just a few clicks away from delegating tasks with ease. Additionally, you can add custom labels to each task to prioritize and differentiate them.
Define Task Dependencies And Schedule Tasks Using Gantt Charts
Tasks may get delayed when you can’t view how they are dependent on one another. ProofHub kicks out this issue by offering Gantt charts that you can use to set dependencies among tasks and visualize them all in a timeline view.
With the power of the Gantt chart in your hand, you can even modify the schedules of tasks according to the shift of deadlines, highlight critical paths, and track progress without causing any adverse effect on the project.
Avoid Missing Deadlines With Project Scheduling calendar
By using a calendar, it becomes easy to keep a track of the deadlines and schedule tasks along with all the important events like group meetings, brainstorming sessions, etc. ProofHub integrates a project calendar so that you can always stay ahead of your schedules and avoid delays.
Also, you don’t want to waste your time creating tasks that recur periodically, and this is where ProofHub’s calendar comes in handy. You can set recurring tasks and events in the Calendar and save yourself from manually creating them again and again.
Group Chat And Online Discussions To Stay Connected
It goes without saying that communication is an important aspect of task management and ProofHub excels at this too. It comes with a chat interface, which allows you and your team to communicate with each other via one-on-one or group chats.
You can even create discussion topics to bring together your team and even your clients to talk about different matters and even share ideas. With group chats and discussions, every person on your team can share their thoughts and concerns with you at any time of the day in an interactive manner.
Share And Proof Files For Better Collaboration
To complete tasks, you and your team may need to share files and collaborate on them. ProofHub has its own cloud storage, which you can use to upload, share, and organize files of different types. You can upload and attach files to different tasks from your computer or a third-party cloud storage service like Google Drive, Dropbox, etc.
Additionally, ProofHub allows you to proof files, documents, and designs in real-time. The online proofing and markup tools available within ProofHub lets you review and collaborate on files from a single place without the need to switch to other apps.
Kanban Boards
See tasks moving through multiple stages in Kanban board and empower teams to self-manage with better understanding of workflows as they get notified of tasks moving from one stage to another. With Kanban Boards, you can create your custom workflow and set the number of stages through which a task has to go through to be completed.
Project managers can easily check the current status of tasks by having a look at the Kanban board. You can easily check whether the task is moving ahead at the right time or its progress has halted.
Keep Track Of Time With Accurate Timesheets
Add timesheets, set time estimates, track time manually or using timers, export timesheets, archive them, create time reports and bring all your time data at one central place using one time management software. Add multiple timesheets to record time data. Use them for payroll, client billing, estimation, tracking, and even time management.
Set time estimates to define how much time it should take to get work done. Get a clear indication if the time taken exceeds the estimated time, making the most of ProofHub’s time management tool.
Table View
Plan and organize projects in a way that’s best suitable for your team. Assign tasks, filter and view data based on priority, and keep essential details front and center. Table view is one of the easier ways in which a user can view all tasks assigned to him/her as well as check their current status.
Custom Roles
Create and add custom roles, assign them, and grant access levels to stay in ultimate control of who gets to access what according to your organizational workflow. Assign custom roles as an administrator to team members or clients allowing them to perform things as per their work and responsibilities.
Choose what you want each user to view, add, and manage in ProofHub. Stay in the ultimate control of who gets to access what.
Stickies
Keep your essential information such as to-do lists, new ideas, reference links, minutes of meetings and more handy using your online personal post-it notes, Stickies.
Pros and Cons:
All task management and project management tools put under one roof
Visualize tasks in multiple views – List view, Gantt chart view, Kanban board view, and Calendar view
Simple pricing plans
Minimal learning curve
Intuitive user interface
Scalable
Announcements for sharing information that may not be project specific
Group Chat
Create custom project reports for a detailed analysis of task progress
Time tracking for individual tasks and timesheets to record time data
Real-time notifications for every task activity
Limited app integrations as they are under development
Why is ProofHub the Best Task Management Tool?
ProofHub is a favorable choice for you as you can exploit its numerous features to have ultimate control over not only your tasks but also teams and projects. It combines various leading technologies that’ll help you to be at your best as a project manager.
Furthermore, the software has proven itself as the first-choice of teams working in various spheres of the business world. Thus, you can always lean on ProofHub and forget all the hassles that you are facing due to the use of outdated and ineffective task and project management tools.
How Affordable is ProofHub?
Visit our pricing page for more information.
plan
- Chanty
chanty as task management tool
Chanty is an all-in-one collaboration platform with a built-in task manager. You can turn any message into a task. Tasks can be assigned to any team member and filtered by status, dates and people. Chanty lets you discuss any task in a related flow with relevant team members.
Chanty’s Kanban board offers a flexible and simple way to manage all your tasks in one place. You can set a due date, assign a person and control status and priority of any task.
Key Features:
Tasks can be presented as a Kanban board or task list
Task discussion flow
Assigning a team member, setting a due date and priority
ProofHub Cons ProofHub Cons
Empowers team collaboration and tasks execution
Integration with 3rd party apps
Easy to set up tasks and assign them to the team members
Task can be discussed by the team in a separate conversation
Lack of sub-tasks
How Affordable Is Chanty?
Chanty Free Plan: for teams with up to 10 users
Chanty Business Plan: $3 per user per month on annual basis
- TeamWork
project task management tool
Next on this list is TeamWork, a project task management tool. It comes with a wide range of features that are helpful when it comes to task management. If you want to hit deadlines and improve the performance of your team, then TeamWork is a good choice for you.
This tool comes with project templates that are meant to minimize the manual efforts required to streamline your project tasks. Its board view allows you to see the progress of all the tasks and activities of a project. Each task in the board view is represented as a card and you can add columns for each individual process through which the task cards will move.
Key Features:
Get an instant overview of team capacity using Workload
Keep every project and its tasks in clear sight with Portfolio
Gantt chart allows planning of project timeline
Meet deadlines by prioritizing tasks
Pros and Cons:
Easy to add team members and assign tasks
Manage workflows to keep projects on track
In-built timer for time tracking
The overall design is a little dull
Reporting feature is not good
How Affordable is TeamWork?
The Paid Plan starts at $10/user per month.
Teamwork Alternatives: Best 16 Project Management Solutions
- nTask
ntask
nTask is an intuitive and simple task management software used by smart teams. It can be used to manage single or multiple projects, for both personal and professional use. While using nTask, you enjoy the ability to create as many teams and workspaces for different work purposes, projects, or even for different departments at your organization.
You can get more productive and get more done in less time with the nTask application. Share files, comments, assign tasks, and track task time in just a few clicks. Users can view the tasks in different views, such as list view, grid view, calendar view, and Gantt view.
Key Features:
Time tracking and Timesheets
Team Management
Meeting Management
Issue Tracking
Risk Management
Pros and Cons:
Easy to use
Manage progress with Gantt charts
Paid plans are cost-effective
Reporting feature not available
No Kanban board feature
How affordable is nTask?
The Premium plan is priced at $2.99/user, per month.
- Basecamp
team task management tool
Basecamp is yet another popular task management tool that you can use to manage tasks of multiple projects simultaneously. The tool is well-known for its ability to make teams more productive and better organized.
With Basecamp, whether it’s the people, tasks, files, and documents, or deadlines, you can manage everything with relative ease. Moreover, the software allows you and your team to stay in touch with each other using group chats and direct messages.
Key Features:
Activity view allows managers to see everything related to project tasks
Create to-do lists and choose assignees and set due dates for tasks
Share docs and files
Automate Check-ins
Pros and Cons:
Easy to set up projects and add team members
Comment directly on tasks and lists
Drag and drop files to upload them
Bookmark to-do lists, messages, etc. to gain quick access
Misses out advanced features like Gantt charts and timesheets.
Cannot assign priority levels to tasks
How Affordable is Basecamp?
The Business Plan costs $99 per month/flat
Further Read: Top 40 Basecamp Alternatives for Project Management
- ProProfs Project
ProProfs Project is a power-packed task management software that helps you effectively manage and prioritize tasks. The tool centralizes all your work so that you can easily assign and track tasks from a single location. You can even create custom workflows to stay on top of tasks.
ProProfs Project provides a collaborative workspace to keep your teams on the same page. With AI-powered insightful reports, you can get a summary of task progress and status to identify gaps and fix them.
Key Features
Multiple views for different projects
Real-time notifications & alerts
Actionable reports
Automation for recurring tasks
Interactive Gantt charts & Kanban boards
Pros and Cons
Pros Cons
Great workflow customization
Drag-and-drop interface
Mobile-friendly features
Task prioritization
App integrations need improvement
How Affordable is ProProfs Project?
The paid plan starts at $2 per user, per month, billed annually.
- Bit.ai
Bit as task management tool
Bit is an awesome document collaboration and task management tool that allows you to create, store, organize, share, and collaborate in one central location. You can create workspaces around projects, teams, and departments to keep your documents organized. With these smart workspaces, you can ensure the right team members have access to the right documents at the right time, and break down silos for a free flow of information.
Along with that, you can even invite your team and simultaneously collaborate on a Bit document using real-time editing, inline comments, @mentions, and more. In short, Bit provides a common platform for your team members to brainstorm ideas, share knowledge, collaborate and innovate together. The perfect task management tool indeed!
Key Features
Workspaces and folders to keep data organized and safe
Real-time collaboration with team members
Content and knowledge management capabilities
Pros and Cons
Simple and intuitive user interface Bit is not available as a mobile app, however, Bit documents are fully responsive and look great on all devices.
Minimalistic and distraction-free editor with auto-formatting features
Supports live-sharing and document tracking
Provides real-time collaboration features
How Affordable is Bit?
Free for up to 5 members.
The Standard plan costs $8/member/month
The Business plan costs $15/member/month
- Trello
Trello
Trello makes it possible for you to get even the minute details of your project tasks with its boards, lists, and cards. The tool is exceptional in the way that you can organize and prioritize projects in a flexible and rewarding way.
The minimalist design of Trello allows you to exploit features right away with little to prior experience of using a task management application. It’s quite easy to create custom workflows for each project and segregate the whole project into various tasks.
Key Features:
Board view
Trello cards
No-code Automations
Power-Ups
Pros and Cons:
Great overview of tasks and projects
Plenty of dashboard customization options
Integration with several third-party apps
Fewer in-built features
Not suitable for large teams
How Affordable is Trello?
The Paid plan starts from $10 per user, per month, billed annually.
Trello Alternatives: List of Project Management & Kanban Software
- Airtable
airtable
Airtable is a collaboration platform that comes with several task management features. Its layout is quite simple and you can readily use it to manage your tasks in a convenient manner.
The tool is flexible enough to handle most of your projects and tasks, and you can arrange all your work in the way you like.
Key Features:
Grid interface allows grouping of projects based on different criteria such as status and project owner
View and move tasks to different stages as cards using Kanban boards
Gallery view makes it easy to find photos, documents, etc.
Pros and Cons:
ProofHub Cons ProofHub Cons
Drag and drop tools make it easy to manage tasks
Milestones and due dates visible in calendar view
App integrations
Limited features compared to other top-tier task management tools
Reporting tools are not available
How Affordable is Airtable?
Pro plan costs $20/user per month
Also Read: The Best Airtable Alternatives
- Wrike
wrike
From tasks to team members, Wrike allows you to organize everything so that you complete your projects in a timely manner. The tool is ideal for streamlining workflow and enables collaboration to get things done faster.
Wrike is one of the high-rated tools for task management all thanks to its extensive list of features.
Key Features:
Customizable dashboard
Interactive Gantt charts
Purpose-built templates
Custom request forms
Pros and Cons:
Suitable for managing multiple projects
Real-time project reports
Prioritize tasks
Managing work in calendar view is tricky
User interface is certainly not the best
How Affordable is Wrike?
The Business plan costs $24.80 per user, per month.
Also Read: The 11 Best Wrike Alternatives to Try for Successful Work Management
- Quire
web based task management tools
Quire lets you arrange, prioritize, and focus on tasks that matter the most for a project. The tool allows you to visualize your workflow and track all tasks in an interactive manner.
With this tool, it becomes easier to collaborate with your team and keep everyone on the same page. You can get your attention to even the smallest activities of a project without losing the bigger picture.
Key Features:
Streamline Workflow
Integrated Kanban boards
Detailed project summary and project stats
Pros and Cons:
Break tasks into subtasks
Add descriptions and comments to tasks
Simple and elegant user interface
Most features are pretty basic
No time tracking option
How Affordable is Quire?
Pricing can be requested on their website
- Taskworld
Taskworld
Taskworld is a project management and project planning software that allows you to manage your projects easily with its built-in timeline view. The tool allows you to set up your projects and add tasks to them almost instantaneously.
By using Taskworld, you can seamlessly handle all your projects, track tasks, and collaborate with your team.
Key Features:
Track time spent on tasks and time logs for each project
Set due dates and tag tasks with descriptions
Get status of all project tasks with performance reports
Pros and Cons:
Attach files with tasks
Instant team messaging
Activity logs
Slow loading time
Calendar not available
How Affordable is Taskworld?
Professional plan costs $10.00 per user, per month
- Ayoa (DropTask)
Ayoa
Ayoa is a fun all-in-one online whiteboard and mind mapping app where you can brainstorm ideas, work together and get things done. Ayoa combines many handy features that’ll help you and your team to manage tasks and get work done on time.
The tool is easy to use and allows your team to share ideas, and collaborate to complete tasks easily. You can use Ayoa to break tasks into smaller details, select assignees for each task, add comments, and even add files with a task.
Key Features:
Whiteboards
Mind Maps
Task Boards
Pros and Cons:
Attractive UI design
Direct messaging and group chats
Supports app integrations
A bit overwhelming for new users
Difficult to manage complex projects
How Affordable is Ayoa?
The Pro plan starts at $10 per user, per month.
- Monday.com
mondaydotcom
Monday.com is one of the most intuitive project management tools, which resembles a highly customizable spreadsheet, but it includes a ton of additional features that make it a highly interactive application.
Monday.com ranks among the best task management tool available in the market because it focuses on simple, visually intuitive layouts that assist in clarifying the sequence of work. This tool for task management allows users to collaborate on tasks by uploading and attaching files, tagging members on tasks, and fixing deadlines.
Key Features:
Customizable templates
Automations
Real-time Dashboards
Seamless integration with other apps
Pros & Cons:
Attractive interface
Encourages transparency and accountability
Handy project visualization tools
It comes with reporting and analytics
Expensive to manage large-sized teams
Lacks advanced time-tracking functionality
How Affordable is monday.com?
The Paid plan starts at $24 for up to 3 users. If you’re over 40 users, you can request a quote to get an exact price.
- Smartsheet
smartsheet
Smartsheet is a web-based collaboration tool that allows organizations of all sizes with project management, task management, crowdsourcing, reporting, and much more. It looks more like a spreadsheet-type task management tool that offers basic functions like scheduling tasks, subtasks, activities, and much more.
Smartsheet smartly combines the use of a spreadsheet with visual timeline management, automated workflow capabilities, and collaborative file sharing and discussions. It can manage different types of work such as projects, programs, and core business operations.
Key Features:
Pre-built templates to jump-start your projects
Team task list by priority
Integrates with apps you already use
Alerts and Automated actions
Custom reports across projects
Resource Management & Scheduling
Pros & Cons:
Leverage team collaboration
Drive work at scale
Secure platform deployment
Drives performance by optimizing campaign execution
Automates relevant business processes
Limited calendar view
Lack of time tracking feature
How Affordable Is smartsheet.com?
Prices for different plans are available on quote.
- Casual
tools for task management
Casual is a visual task and project management tool that allows you to arrange your task blocks as you see fit. Considered ideal for small and growing project teams, this task management tool uses visual charts to plan the processes related to projects.
Casual can be used to create project milestones, define the workflow and serial in which these tasks are to be completed, and assign their due dates. It can track project paths and allocate tasks in different directions without acknowledging dependencies.
Key Features:
Visual Project and Process Management
Visual Task Manager
Workflow Management Tool
Pros & Cons:
Easy to navigate
Drag-and-drop interface
Ability to generate flow diagram PDF and URLs on the fly
Users can easily set task dependencies
Users can see from the screenshot
Great for complex projects
No integration options
Removing dependencies in chrome does not work very well
How Affordable Is Casual.com?
Casual starts at $10/month for up to 2 users and has a Free 14-day trial.
- Tasklog
tasklog
Tasklog is a cloud-based to-do list app that also tracks time and expenses. Both freelancers and organizations can use this tool. Tasklog’s main features include, but not limited to, a task manager, a time tracker, timesheets, team boards, and a Pomodoro timer.
The Pomodoro technique is one of the most valuable features of Tasklog; it breaks work into timed intervals. Users can monitor employee productivity, prioritize tasks, and assign projects to team members. Tasklog dashboard allows users to track their progress and review reports.
Key Features:
Time tracker
To-do list
Dashboard
Insights
Pros & Cons:
Interactive dashboard
Timers with straightforward controls
Adjustable time limits
Effectively combines Pomodoro with time tracking
Excellent customer service
Access to history
Lack of third-party integrations
May not work well with large-sized teams
How Affordable Is Tasklog?
The premium plan is priced at $5 per month and Lifetime plan is priced at $125 for life.
- Proggio
proggio
Whether you are looking to manage your project portfolio or want to keep track of all the project tasks, Proggio is a great tool to have on your side. Its innovative features assist you in planning projects and deliver them on time.
Proggio’s powerful task management features make it possible for you to have complete command over all the tasks of your projects. You no longer need to ask your team members for updates as the software makes it possible to track all the task activity from one single place.
Key Features:
Manage tasks effectively in Kanban board view
Customizable templates
Create visual task roadmaps with built-in Gantt charts
ProofHub Cons ProofHub Cons
Intuitive user interface
File attachments with tasks
Suitable for teams across a wide range of industries
Limited team collaboration capability
How Affordable is Proggio?
The Starter plan is available for free and the Business plan is priced at $19 per user per month
- Todoist
Todoist
Todoist is a leading to-do list app having a simple interface and you can use it to manage tasks of all your projects. The main agenda of this app is to set you free from all the hassle of tracking task progress manually.
The app allows you to quickly add tasks and assign them to your team members. Moreover, the task view allows you to get all the important information about a task, including task title, due date, subtasks, etc.
Key Features:
Quick Add
Task Organization and Prioritization
Delegate Tasks
Notifications
ProofHub Cons ProofHub Cons
Keeps a record of all the completed tasks
Productivity graph makes it easy to track your productivity
Real-time notifications keep you updated about all the task activities
Not suitable for managing tasks of complex projects
Lacks advanced features like Gantt charts, online file proofing, etc.
How Affordable is Todoist?
Todoist Premium is available for $3 per user per month
- Hive
Hive
Hive is a productivity platform that allows you to manage your projects effectively with automated task management. All your team members can use Hive to organize and collaborate on tasks.
Hive combines a variety of individual tools to streamline the process of planning, executing, and completing tasks. Create task cards and select assignees from your team. Moreover, you can add communication with your teammates directly on task cards by adding comments.
Key Features:
Kanban boards let you manage tasks in stages
Real-time analytics for measuring project progress
Upload, organize and attach files with tasks
Pros and Cons:
ProofHub Cons ProofHub Cons
Multiple task views give the flexibility to manage tasks in the way you like
Send direct messages to communicate with team members
Built-in templates for getting started with task management quickly
It will take some time to learn the software’s functionality
Dashboard becomes messy when managing several projects simultaneously
How Affordable is Hive?
The Base package costs $12 per user per month
- Asana
software for task management
If organizing tasks and meeting deadlines is your top priority, then Asana can make a good choice for you. You can stay focused on your project tasks and prioritize them to let your team know the tasks that they need to complete first.
The tool also allows you to see your tasks in different views, including List view, Boards view, and Timeline view. Asana is among the project management tools that are in the market for quite some time.
Key Features:
Prioritize tasks and set deadlines
View project status in real-time
Automation
Timeline
Portfolios
Pros and Cons:
User-friendly interface
Create realistic project plans with Gantt charts
Supports third-party app integrations
Communication features are not up to the mark
Notifications can be frustrating at times because of the excessive emails sent to users
How Affordable is Asana?
The Business Plan costs $24.99 per user, per month
What are the Prime Benefits of Using a Task Management Tool?
The primary role of a task management tool is to make it easier for managers to handle the tasks associated with different projects and the teams who are working on those tasks. However, individuals can also use task management tools to get more work done in less time.
Following are some of the key benefits that you can enjoy by using project management tools:
Manage all tasks from a single place
Team collaboration becomes effective
Better utilization of resources
Improved quality of work
Timely completion of projects
Promotes remote working
task management
Conclusion
Managing project tasks as efficiently as possible is a must for businesses to thrive in today’s competitive markets. As a manager, you are responsible to make sure that your team accomplishes every task on time and you will need a task management tool for that. The task management tools featured in this article are the best ones available right now and you just need to choose one that suits your managerial requirements and your organization’s budget.
Conclusion
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