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Free To-Do List

There are too many to-do list apps. Trying them all would be a massive task, and I know—because I tried.

Why are there so many apps for a task that’s easily done on sticky notes? Because managing tasks is an intensely personal thing. People will reject anything that doesn’t feel right. That’s a good instinct, but it makes it hard to find the right app.

Make the most of your to-do list with Zapier
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To that end, we’ve been hard at work researching the best to-do apps, trying to find the right ones for various use cases. Research for these pieces was exhaustive. We started by finding the best apps for every platform: Android, Windows, macOS, and iPhone/iPad. We then tried the top-rated apps in every respective app store, and spent way too much time migrating our personal to-do lists from one app to another.

And now we’re offering you what we feel is the cream of the crop. Whatever you’re looking for, one of these apps is going to be right for you. Click on any app to learn more about why we chose it, or keep reading for more context on to-do list apps.

The best to-do list apps
Todoist for balancing power and simplicity

TickTick for embedded calendars and timers

Microsoft To Do for Microsoft power users (and Wunderlist refugees)

Things for elegant design

OmniFocus for specific organizational systems

Habitica for making doing things fun

Google Tasks for Google power users for people who forget to use to-do apps

Other options, including project management apps, note-taking applications, and other tools that can do the job

What makes a great to-do list app?
How we evaluate and test apps
All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.

When it comes to to-do lists, everyone has different criteria. We kept this in mind as we tested, and we noticed a few features that made certain apps stand out.

The best to-do list apps:

Make it fast to add and organize tasks. Ideally, a task is added and categorized in a couple taps or keystrokes.

Offer multiple ways to organize your tasks. Tags, lists, projects, and due dates are all helpful, and the best apps offer at least a few categories like this.

Remind you about self-imposed deadlines. Notifications, widgets, emails—the best applications make it obvious when something needs to be completed.

Offer clean user interfaces. Well-designed to-do apps fit into your workflow so you can get back to what you’re supposed to be doing.

Sync between every platform you use. Which platforms will depend on what you personally use, but we didn’t consider anything that doesn’t sync between desktop and mobile.

We tried to find the best apps that balance these things in various ways. None of these options will be right for everyone, but hopefully one of them is right for you. Let’s dive in.

Best to-do list app for balancing power and simplicity
Todoist (Windows, macOS, Android, iPhone, iPad, Web)

Todoist screenshot
Todoist isn’t the most powerful to-do list out there. It’s also not the simplest. That’s kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. That’s a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now.

Adding tasks was quick on every platform in our tests, thanks in part to natural language processing (type “buy milk Monday” and the task “buy milk” will be added with the next Monday set as your due date). You can put new tasks in your Inbox and then move them to relevant projects; you can also set due dates. Paid users can create custom filters and labels, and there are also some basic collaboration features.

Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. Overall, this is a great first to-do list app to try out, especially if you don’t know where to start.

Todoist also integrates with Zapier, which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples.

Add new Google Calendar events to Todoist as tasks
Try it
Google Calendar, Todoist
Google Calendar + Todoist
More details
Add new starred emails to Todoist as tasks [Business Gmail Accounts Only]
Try it
Gmail, Todoist
Gmail + Todoist
More details
Add new saved Slack messages to Todoist as tasks
Try it
Slack, Todoist
Slack + Todoist
More details
Todoist price: Free version available; paid version from $3/month.

Check out more ideas for automating Todoist with Zapier.

Best to-do list app with embedded calendars and timers
TickTick (Android, Windows, macOS, iPhone and iPad, Web)

TickTick screenshot
TickTick is a fast-growing to-do list app that offers a wide array of features on just about every platform you can imagine. Adding tasks is quick thanks to natural language processing. There’s also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you’re doing. Tasks can be organized using lists, tags, and due dates, and there’s even the ability to add sub-tasks to any task.

TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems. TickTick also offers a few features that are above and beyond what other apps offer.

First, there’s a built-in Pomodoro timer, allowing you to start a 25-minute work session for any of your tasks (complete with numerous white noise options, if you want). Second, there’s integration with various third-party calendars, allowing you to see your tasks and your appointments in one place, and even do some time blocking. There’s also a built-in habit-tracking tool, allowing you to review how many days you did or didn’t stick to your exercise and diet commitments. A recent update added an Eisenhower Matrix view, allowing you to prioritize your tasks based on what’s urgent and what’s important. It’s a great collection of features, unlike anything else on the market.

With TickTick’s Zapier integration, you can automatically create tasks in TickTick whenever you do things like save a message in Slack or star a new email.

Create TickTick tasks for labeled Gmail emails [Business Gmail Accounts Only]
Try it
Gmail, TickTick
Gmail + TickTick
More details
Create TickTick tasks from new Google Calendar events
Try it
Google Calendar, TickTick
Google Calendar + TickTick
More details
Create TickTick tasks from new saved Slack messages
Try it
Slack, TickTick
Slack + TickTick
More details
TickTick price: Free version available; paid version from $2.40/month.

Check out other ways you can automate TickTick with Zapier.

Best to-do list app for Microsoft power users (and Wunderlist refugees)
Microsoft To Do (Android, Windows, Web, iPhone and iPad)

Microsoft To Do screenshot
In 2015, Microsoft bought Wunderlist and put that team to work on a new to-do list app. Microsoft To Do is the result of that, and you can find Wunderlist’s DNA throughout the project. The main interface is clean and friendly, adding tasks is quick, but there’s a lot of flexibility below the surface.

But the real standout feature here is the deep integration with Microsoft’s ecosystem. Outlook users can sync their tasks from that application over to Microsoft To Do, meaning there’s finally a way to sync Outlook tasks to mobile. Windows users can add tasks using Cortana or by typing in the Start menu. For example, you can type “add rice to my shopping list,” and rice will be added to a list called “shopping.”

This is also the prettiest to-do list app on the market, in my opinion. You can set custom background images for every one of your lists, allowing you to tell at a glance which list you’re looking at. You’re going to be looking at your task list all day—it might as well look good.

Microsoft To Do integrates with Zapier, which means you can do things like create a task in To Do whenever important tasks pop up in your other apps. Here are some examples to get started.

Create tasks in Microsoft To-Do from new tasks in Google Tasks
Try it
Google Tasks, Microsoft To Do
Google Tasks + Microsoft To Do
More details
Create Microsoft To-Do tasks from new starred emails in Gmail
Try it
Gmail, Microsoft To Do
Gmail + Microsoft To Do
More details
Create tasks on Microsoft To-Do from new Google Calendar events
Try it
Google Calendar, Microsoft To Do
Google Calendar + Microsoft To Do
More details
Microsoft To Do price: Free

Learn how you can make Microsoft To Do a productivity powerhouse with Zapier.

The best to-do list app with elegant design
Things (macOS, iPhone, iPad)

Things screenshot
To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.

That’s about the highest praise I can give a to-do list app. This is an app with no shortage of features, and yet it always feels simple to use. Adding tasks is quick and so is organizing them, but there’s seemingly no end of variation in ways to organize them. Areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; and tasks can contain sub-tasks if you want. It sounds confusing, but it isn’t, which really speaks to how well Things is designed.

Other applications offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you’re doing. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app.

The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product. If you’re an Apple user, you owe it to yourself to try out Things.

You can automatically add to-dos to Things from your other apps with Things’ integrations on Zapier. Here’s some inspiration.

Add saved Slack messages to Things as to-dos
Try it
Slack, Things
Slack + Things
More details
Add new Trello cards to Things as to-dos
Try it
Things, Trello
Things + Trello
More details
Create Things to-dos from starred emails in Gmail [Business Gmail Accounts Only]
Try it
Gmail, Things
Gmail + Things
More details
Things price: $49.99 for macOS (15-day free trial), $19.99 for iPad, $9.99 for iPhone.

Best to-do list app for users with a very specific organizational system
OmniFocus (macOS, iPhone, iPad)

OmniFocus screenshot
OmniFocus is nothing if not flexible. This Apple-exclusive application is built around the Getting Things Done (GTD) philosophy trademarked by David Allen, but an array of features means it can be used for just about any organizational system you can imagine. There are three different kinds of projects you can set up, for example, depending on whether you need to do tasks in a specific order or not. There are six main views by default, allowing you to organize your tasks by things like due date, projects, and tags. You can even add more views, assuming you have the Pro version.

You get the idea. OmniFocus is a power user’s dream, with more features than anyone can hope to incorporate into a workflow, which is kind of the point: if there’s a feature you want, OmniFocus has it, so you can organize your tasks basically any way you can imagine.

Syncing is offered only between Apple devices. There’s a web version that’s intended for occasional usage away from your Apple machines, but non-Apple users should look elsewhere.

You can connect OmniFocus to your other favorite apps with OmniFocus’s Zapier integration. Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there.

Create OmniFocus tasks from new saved Slack messages
Try it
OmniFocus, Slack
OmniFocus + Slack
More details
Create OmniFocus tasks for new starred emails on Gmail
Try it
Gmail, OmniFocus
Gmail + OmniFocus
More details
Create OmniFocus tasks from new or moved Trello cards
Try it
OmniFocus, Trello
OmniFocus + Trello
More details
OmniFocus price: From $99.99 per year for recurring plan. Also available as a one-time purchase from $49.99 (14-day free trial).

Best to-do list app for making doing things fun
Habitica (Android, iPhone and iPad, Web)

Habitica screenshot
Games are fantastic at motivating mundane activity—how else can you explain all that time you’ve spent on mindless fetch quests? Habitica, formerly known as HabitRPG, tries to use principles from game design to motivate you to get things done, and it’s remarkably effective. You can add tasks, daily activities, and habits to a list. You also have a character, who levels up when you get things done and takes damage when you put things off. You can also earn in-game currency for buying offline rewards, such as a snack, or in-game items like weapons or even silly hats.

This is even better when you join a few friends and start a party. You can all fight bosses together, but be careful: fail to finish some tasks on time and your friends will take damage. If that doesn’t motivate you, nothing will.

What’s the downside? Habitica isn’t a great to-do list for managing long-term projects, so you might need something else for that. But if motivation is your problem, Habitica is well worth a spin.

Habitica Price: Free version available; paid version from $5/month.

Best to-do list app for Google power users
Google Tasks (Web, Android, iPhone and iPad)

Google Tasks screenshot
If you live in Gmail and Google Calendar, Google Tasks is an obvious to-do list to try out. That’s because it lives right in the sidebar of those two applications, and offers more than a few integrations. Plus, there’s a dedicated mobile app.

The app itself is spartan. Adding tasks is quick, particularly if you spend a lot of time in Gmail anyway, but there’s not a lot of organizational offerings. There are due dates, lists, subtasks, and not much else. On the desktop, though, the integration with Gmail is a key selling point. You can drag an email to Google Tasks to turn it into a task, for example. You also can see your tasks on your Google Calendar, if you want.

The best to-do app is one that’s always handy. If you’re the kind of person who always has Gmail open on your computer, it’s hard for any app to be handier than Google Tasks. The mobile versions make those tasks accessible on the go.

You can automatically move information between Google Tasks and your other apps with Google Tasks’ integration on Zapier. Here are a few examples of workflows you can automate, so you can stop manually moving your tasks.

Create Trello cards from new Google Tasks tasks
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Google Tasks, Trello
Google Tasks + Trello
More details
Create Google Tasks items from new saved Slack messages
Try it
Google Tasks, Slack
Google Tasks + Slack
More details
Add new Google tasks to
Try it, Google Tasks + Google Tasks
More details
Google Tasks price: Free

Best to-do list app for people who forget to use to-do apps (Android, iPhone and iPad, Web) Screenshot offers a really slick mobile app that makes it quick to add tasks, organize them into lists, and add due dates. But where it really shines is with its daily “Plan my Day” feature, which forces you to schedule when you’ll accomplish your various tasks, so that you remember to actually do things. also integrates nicely with Google and Outlook calendars, allowing you to see your appointments and your tasks in one place. This is exactly what you need if you’re the kind of person who adds things to a list and forgets about them.

The desktop version isn’t quite as slick as the mobile version—it feels cluttered and is more than a little confusing. Still,’s mobile version alone makes a compelling reason to give it a shot, especially if that’s where you do most of your task management. integrates with Zapier, so you can automatically add tasks to whenever there’s a new calendar event, note, or task in your other apps.

Add Evernote reminders to as tasks
Try it, Evernote + Evernote
More details
Create tasks in for new ended meetings in Google Calendar
Try it, Google Calendar + Google Calendar
More details
Add new Google tasks to
Try it, Google Tasks + Google Tasks
More details price Free version available; paid version from $2.99/month.

Other to-do list options
We focused on dedicated to-do list apps in this roundup, but plenty of other software can fulfill the same function. Here are a few ideas if none of the above quite fit what you’re looking for:

Project management apps like Trello and Asana can be very useful as to-do lists, so look into those if none of these systems work for you.

Note-taking apps like Evernote, OneNote, and Google Keep can also work quite well.

Time-blocking apps are another solid option. These combine a task list with your calendar, encouraging you to decide when you’ll work on what.

Sticky note apps can also work in a pinch. So can a piece of paper. Don’t overthink things!

Google Sheets can be your to-do list, as my colleague Deb outlined. Zapier’s CEO even uses Gmail as his to-do list.

best free to do list app

The key to success for any business is to ignite the productivity and get more done within a fixed amount of time. You may have heard about those wonderful task management software or advanced project management platforms that every CEO or successful startup owners swear by, but do you really need a complicated software to get things done?

One of the fundamental features for any productivity tool is a to do list. It is a list of things that you need to accomplish in order to achieve a big goal. The list will consolidate all of your tasks in one place. An efficient to do list can help you set priorities, track your progress, refresh your memory, easy to carry out the tasks in a timely manner.

You don’t have to spend extra on a high-end to do list app with complicated features. The best to do list apps should be simple enough to make your life easier but powerful enough to let you get things done.

Top 15 best to do list apps 2022 (free and paid)
Microsoft To-Do
Google Keep
Remember the Milk
Google Tasks
In this post, we’re going to introduce and review several best free and paid to do list apps. Let’s take a look at the top-notch software for to do lists and find the most suitable one for you and your team to boost productivity at work.

  1. Quire
    best to do list for small teams
    If you’re doing some research online for the best to do list apps on Capterra or G2Crowd, you must have come across Quire as one of the top rated planners and to do apps for personal use and business teams.

The intuitive and simple user interface is always a dealbreaker for anyone who comes across a new to-do list app. Quire developer team has spent years of effort to strive for a delicate balance between simplicity and the powerful features. The elegant and intuitive interface is one of the aspects that Quire users appreciate the most.

infinite to do list
A good to do list app must have the simplest and most straightforward flow to let users streamline their work. With Quire, you can set up different lists as different projects. For example, a list of daily chores such as “Grocery List” and another list for more complicated tasks, such as “Writing a book”.

A lot of the productivity tools adopt to-do list as one of the key features. However, Quire brought the flat to-do list to another level and introduced an infinite nested task list – unlimited tasks and subtasks that help you break down big ideas into smaller and doable tasks.

Unlike other to do list apps, Quire gives users a hierarchical order to monitor a task. With the tree structure, the parent tasks and the children tasks can be presented within context and relations. Quire nested to do list mirrors exactly how your thoughts are mapped out and creates a better backbone for your whole productivity workflow.

A to do list can be nothing more than a plain text without the tasks’ schedule and priorities. You can set up the start dates, due date, recurring dates, priorities, tags, etc. to a task so that they can provide more detailed information for your task list.

A visual report in the overview page shows how well your project and the executing process is performing. You can adjust the resources based on the progress of your to do list. If you’re working with a team, Quire also keeps everyone on the same page with the real-time collaboration features. Quire comes with both Android and iOS apps to keep you in sync.

To put in a nutshell, Quire is not only an cloud-based to do list, Quire can help you achieve your dreams!

Some more amazing features that make Quire your best investment.

Key Features

Nested Task list: Breakdown big tasks and organize with structured list.
Kanban Board: Focus on selected crucial tasks in a short period of time.
Sublist: For one to-do list, create as many sub-lists as you wish to focus on which matters the most to you.
Timeline: A beautiful Gantt chart that helps to map out team schedules in the most intuitive way.
Multiple Assignees: Assign a task to the people who are responsible for it.
Schedule: Set start date, start time, due date, recurring date for a task to track the process.
Project Template: Save time – duplicate a project or task to use as a template.
Reports: A visual overview of how well each of your projects and members is performing.
Smart Folders: View and organize tasks from different projects in one place.
External Team: Outsource your tasks and assign to third parties without them seeing everything on your projects.
Share Links: Send an invitation link to your clients so they can access your project without signing up.
Smart Keyboard Shortcuts: Tons of nifty shortcuts that allow you to work on your project without reaching the mouse.
File Sharing: Easily upload a file or attach a file from Google Drive to your tasks.
Integrations: Github, Slack, Google Drive, etc.
Export and Import data: Pain-free migrating your data or export your projects to save as a local backup.

Interchangeable infinite nested task list and Kanban Board
Comprehensive collaboration features including multiple assignees and scheduling.
User-friendly and minimalist interface.
Cross-platform operations: iOS, Android mobile apps
Smart search feature to locate every piece of information.
Integrations with Slack, Google Drive, iCal, Google Calendar, etc.

Lack of various theme options
No built-in chat (can use task-based comments are updated in real-time instead)

Starting from $0/mo
You don’t have to take our word for it, see for yourself about all of the features here. Enjoy, work smart and have fun with Quire!

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  1. Wunderlist
    Wunderlist to do list
    Wunderlist is one of the best to do list apps for personal use. The app has a clean and simple interface that mirrors exactly a tangible list. You can work with other users in the same interface and share the task list with each other.

You can schedule a task, add reminders and create different folders for different tasks to keep information centralized. If you want to export your data, it’s very easy to create a local backup file from Wunderlist.


Create folders for related lists
Add comments to give more contexts
Share lists with other members
Easy to set up
Cross platform operation: iOS, Mac, Android, Windows, Web, Kindle Fire

Lack of collaboration tools – not suitable for a team to do list apps
No calendar view

Starting from $4.99/mo

  1. Microsoft To-Do
    Microsoft to do app
    If you are an Outlook diehard fan, you probably come across Microsoft To-Do app at least once. After Microsoft acquired Wunderlist, To-Do was rolled out in order to replace Wunderlist. So basically, Microsoft To-Do is a personal to do list app with all of the basic features. You can easily integrate with Outlook Tasks.

However, there are some drawbacks with this app since it doesn’t have subtasks or collaboration tools. Also, the maximum attached file size is very limited. If you’re working with a dynamic team, chances are you may need to find better alternatives.

Key Features

Personalized daily planner with suggested tasks
Cross device operation
Recurring dates and due dates
Sync between Outlook and To-Do

User-friendly interface
Integration with Office 365
Completely free

Lack of advanced task management capabilities
Lack of collaboration tools
Too simple for a powerful to-do list app

Starting from $0/mo

  1. TickTick
    TickTick to do list
    If you’re a GTD method hardcore fan, you may have heard of TickTick. It is a well-known collaborative to-do app that can be implemented with the Getting Things Done method. The inbox in TickTick enables you to jot down any ideas. The interface in TickTick is very similar to any other productivity apps, which have three navigation panels. You can add a due date, assignees, tags and priorities to better manage a task.

The free version of TickTick has quite tight restrictions and they do not offer free trial so you need to be sure about this platform before you commit to it.

Key Features

Rich features of managing tasks
Natural language dates
Priority level and tags for tasks
Drag and drop functionality
Collaboration tools

Native time tracking, Pomodoro timer
User-friendly interface with drag and drop features
GTD Method implementation

Advanced functionalities and features are available only with paid version
Lack of integration with other apps

Starting from $28.99/year

  1. Google Keep
    Google Keep to do list
    The next candidate in this list for best to-do list apps is Google Keep. Without the robust functionalities, Google Keep is meant for personal use only. If you’re familiar with a simple to-do list can be used anywhere to net your thoughts, Google Keep works like a charm.

One of the best functionalities of Google Keep is that it can dictate notes with your smartphone and the software can transcribe them. Also, Google Keep can be imported directly into Google Docs, which has more formatting options.

Key Features

Excellent mobile reminders including voice reminder
Flexible drawing and typing functionalities
Cross device operations

User-friendly interface
OCR and Voice Commands
Note taking

Lack of rich-text formatting options
Lack of collaboration tools
No due dates or recurring dates
Cannot share a group of notes

Starting from $0/mo

  1. OmniFocus
    OmniFocus MacOS
    The second option for any GTD adherent in this best to do list apps listicle is OmniFocus. This note taking app is designed for GTD Method. If you’re managing your to-do using Getting Things Done Method, OmniFocus might appeal to you. It has a lot of rich features that are customized for GTD practitioners only.

The interface of OmniFocus is very colorful, just like any other popular cloud-based task management app. You have the three-paneled window to operate OmniFocus. You can create a lot of projects and group them together within folders.

Key Features

Inbox to write down tasks immediately
Sorting and Organizing tasks
Due dates and recurring dates
Custom perspectives
Batch editing to edit multiple items

Great implementation with GTD Method
Colorful user interface
Can add a lot of detail to tasks

No collaboration – only personal use
Only work with MacOS and iOs
Relatively high price

Starting from $49.99/mo

  1. Things
    Things to do list
    Things has always been one of the top Wunderlist alternatives or best to-do apps up to date. However, Things is only available for iOS users. If you own a Macbook and iPhone, Things might be worth a try.

Things has most of the features that are required for a complicated, heavy features to-do list application. The core value of Things is its task management ability and how it can help you shape your to-do list in a very effective way.

Key Features

Search across platform
Progress charts and reports
Natural language processing
Custom fields to keep information centralized

Ability to handle complicated task management
Clean interface
Advanced search filters to quickly locate your information
Free trial

Only available for Mac and iOS platforms
No time tracking feature
Might be complicated for starters

Starting from $49.99/mo

  1. Remember the Milk
    Remember the milk to do list
    If you’re looking for a to-do list app that can be collaborated with other team members, Remember the Milk may be the one for you. With a free account, you can jot down tasks, schedule the tasks and share the whole to-do list with other members.

Remember the Milk also has an extensive reminder feature which can be very handy for those who work on a long task list. If you pay extra, you can work offline with the app. Their smart list feature is also another dealbreaker. It supports the natural language so that you can write all the details in one line without switching the mouse and keyboard.

Key Features

Smart reminders across various devices
Share your lists
Schedule a task
Location-based tasks
File attachments (Pro version)
Smart lists to keep track of the project
Multiple third-party integrations

Quickly manage to do list
Beautiful user interface
Work offline (Pro version)

No advanced team collaboration features
No location-based reminders

Starting from $39/yr

  1. Notion
    Notion app
    Notion is a direct competitor to Evernote when it comes to a handy and simple to do list app. It is an all-in-one platform that you can use to manage your daily chores or use as a file cabinet. This best to-do list app lets you take notes, create a to-do list, manage and track your data.

You can get your whole team onboard and replace all of the existing apps with Notion. You can write, plan, collaborate and get organized with this simple to-do list app. One of the core features of Notion is its clean space for you to jot down your ideas and build your own task list.

Key Features

Customizable dashboard
Flexible to do list and Kanban board
Offline access
Calendar view
File cabinet

Easy checklists and to-do list management
Cross platform operation
Multiple integrations

Limited features with the free version
No time tracking feature
No chat feature

Starting from $4/mo

  1. Workflowy
    Workflowy to do list
    Workflowy is a cloud-based tool that enables users to manage their to-do lists. The minimalist interface perfectly mimics a notepad which users can jot down ideas and break them into different nodes. Workflowy works best to organize scattered ideas into a to do list format.

Though Workflowy aims to target personal use as a simple to-do list, they still allow users to share the list for team collaboration. Users can also hide and archive items that are not important or already completed. The one drawback of Workflowy is its lack of color formatting for the list.

Key Features

Unlimited lists
Backup to Dropbox
Password protected Collaboration
Theme and fonts
Searchable, expandable and collapsible functionalities

Minimalist design: just as a notepad
Ease of use: good for personal to-do list
Zoom in and zoom out a node on the list

No recent updates
Weak mobile apps

Starting from $5/mo

  1. Evernote
    Evernote to do list
    When it comes to the best cloud-based note-taking tool, Evernote is an obvious choice for many users. You can take notes everywhere you want, on your phone or on your computer then get synchronized once you’re connected to the internet. You can get access to your notes and your to do lists anytime.

Going beyond a simple to-do list and note-taking app, Evernote allows users enjoy the hi-tech features such as optical character recognition (OCR) to search your text across the written notes. You can also add tags, cross-linking, checklists, tables to your notes.

Key Features

Cross device operation
Share links
Take notes with your handwriting
Project and tasks management
Built-in note templates
Synchronization with emails
Advanced search filters

Easy to use
Comprehensive task management features
Cross-platform synchronization

Lacks complex to-do list management features
Poor storage space

Starting from $7.99/mo

  1. Todoist
    Todoist to do list
    Todoist is already in the market for quite some time and they keep adding new features to the list. The interface is straightforward wrapped in a minimalist design. However, Todoist is more suitable for smaller team or personal use, rather than for a big creative team with complex projects.

The task list in Todoist replicates the yellow notepad that everyone is familiar with since college. You can set due dates, recurring dates and priorities for each task.

Todoist also has different to do lists for different platforms, from iOS to Android to Windows Mobile. The ability to integrate with a lot of productivity tools such as Gmail, Slack, Thunderbird, etc. is a major selling point of Todoist as well.

Key Features

Create tasks directly from email
Tasks feedback and comments
Set priority levels
Built-in library of project templates
Customizable filters
Open API
Real-time synchronization
Location-based notifications (premium)

Diverse project templates
Third-party apps integrations
Good free version

Poor calendar view for tasks
Lack advanced task tracking features

Starting from $3/mo

  1. Google Tasks
    Google Tasks app
    The #15 in our list of best to-do list apps belongs to a Google-based app – Google Tasks. You can add tasks directly from your Gmail account with its Gmail extension. Google Tasks is just a simple to-do list for personal use only, so say goodbye to all of your expectations for a comprehensive to-do list app.

You can easily drag and drop to prioritize your to-dos and make changes to your task list.

Key Features

Easy to-do list management
Synchronization with Gmail and Google Calendar
Drag and drop functionalities
Add notes on tasks

Easy to use
Basic to-do list management
Completely free

No time tracking abilities
No team collaboration features


  1. to do list is a simple to-do list app to manage your tasks and subtasks with easy drag-and-drop function. One of the major selling points for is its capability to create task with your voice. If you’re familiar with Google Assistant or Siri, you already know how it works. Just speak to your smartphone and will create a to-do list of tasks for you. also wins a lot of their users’ hearts with its simple and clean UI/UX design. You don’t have to spend too much time on learning a new tool.

Key Features

Simple to-do list management
Adding tasks with voice commands
Recurring tasks management
Unlimited file attachments
Notes within tasks
Customized theme options

Multiple task organization features
Native Calendar app
Easy to use

Free version doesn’t provide many features
Lack of advanced report option

Starting from $2.99/mo

  1. TeuxDeaux
    TeuxDeux to do
    In case you’re not sure how to pronounce TeuxDeaux, it’s pronounced as “To Do”. This to do list app allows you to create a list of things to do and organize them altogether. You can drag and drop the tasks around to create different lists. Also, you can schedule each task or set a task to be repeated in the calendar.

TeuxDeaux provides you the styling option with Markdown. You can do most of the text formatting with their built-in Markdown. You can also share the app with your small team (up to 6 people) and you can download your list anytime.

Key Features

Custom to-do lists
Easy drag-and-drop feature
Sync with calendar
Support Markdown
Cross device operation

User-friendly interface
Text formatting toolset

Too simple for a comprehensive to-do list app
Lack of built-in time tracking module
No free version

Starting from $3/mo
The Verdict: Which is the best to do list app that I should use?
The key to keeping your work organized is having your to-dos listed out neatly. You have to commit to your list to actually get things done. A good to-do list app can help you manage what to do and schedule when to do your tasks. You can use your to-do list app for personal use or small teams that do not require comprehensive management features.

There are a few qualities that you should be aware of a good to-do list software, such as the interface of the task list, the range of tools for organizing and tracking your progress and the collaborative options of your list.

In the above list, we’ve provided you with a lot of valuable options that you can try for yourself before committing to a tool. A good to-do list can bring your productivity to the next level. We always believe with the right to do list app, you can achieve all of your dreams! G’luck!


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