Planning a wedding can be a daunting task. There are so many details to keep track of, and every aspect of the wedding has its own challenges. How much will the venue cost? Who is making the invitations? How will people know where to go? Will anyone show up?
Luckily, there are apps for that! These five apps are everything you need to ensure your guests know about your wedding, keep track of the guest list and seating chart, and stay on top of all of the details that make planning a wedding such a challenge.
Table of Contents
Best Apps For Planning A Wedding
Wedding planning apps offer time-saving services, such as budget calculators, venue/vendor databases, RSVP/gift trackers, honeymoon booking tools, and more. Whether you’re looking to find that dream venue, design custom invitations, search for an overseas vendor, or simply figure out where to even begin, wedding planning apps are an essential tool in every bride’s arsenal.
The best apps are free and conveniently accessible on your mobile device (plus complementary desktop version). They allow you to tailor the platform to your wedding date, save and categorize inspiration, as well as seamlessly connect with vendors.
Best Wedding Planning Apps of 2022
Best Overall: Zola
Best for Inspiration: Instagram
Best for Venues and Vendors: Wedding Planner by WeddingWire
Best for Designing: Pantone Studio
Best for Wedding Invitations and Decor: Etsy
Best for Budget Tracking: Mint
Best Wedding Planning Apps
Zola
Instagram
Wedding Planner By WeddingWire
Pantone Studio
Etsy
Mint
Final Verdict
Compare Providers
How To Choose
FAQs
Methodology
BEST OVERALL
Zola
Zola
Cost: Free
Platforms: iOS, Android, desktop
Customizable: Yes
LEARN MORE
Why We Chose It
From wedding websites to invitations, registries to honeymoon planning, Zola’s got every step of your wedding journey covered.
Pros & Cons
Pros
Comprehensive tips on etiquette, planning, budgeting, and more
Easy-to-navigate interface
Useful wedding-planning checklists
Extensive registry platform
Cons
Checklists aren’t timed to your specific wedding date
Overview
What began as an online registry site has transformed into a universal wedding platform, which is why Zola wins for best overall app. With Zola, couples can create a wedding website, budget for the big day, search for venues, register for gifts (more on that below), design save the dates, track guest RSVPs, shop for bridal accessories, plan the honeymoon, and everything in between. Begin by simply downloading the app (free on iOS and Android devices), inputting your wedding date, then start planning.
The app’s interface (and complementary desktop version) is simple and easy to navigate: The “Your Wedding” tab lets you find and communicate with vendors, track RSVPs and gifts, design invitations—you name it. It also houses comprehensive wedding planning checklists that cover the obvious (celebrate your engagement) to the more nuanced (Catholic brides, don’t forget about Pre-Cana). While helpful from a top-line perspective, we wish these checklists were organized in order of succession with recommendations for when to complete each, much as a full-service wedding planner would do.
Elsewhere, you’ll find “Plan,” which houses everything from vendor listings to real wedding inspiration, plus helpful articles on things like bridesmaids’ dress etiquette. “Shop” has all the wedding categories covered (homewares, fashion accessories, gifts, decorations, etc.) as well as pre-designed, drop-in-your-names-and-order paper goods (save the dates, invitations, menus, ceremony programs, etc.).
Zola’s premier function, however, is its universal registry. Couples can choose from more than 1,000 brands in categories such as furniture, tabletop, kitchen, and decor. There’s also the ability to register for cash funds, gift cards, honeymoon experiences, as well as items not sold directly on Zola. Couples can expect free shipping, returns, and exchanges, making it a hassle-free source for all your wedding needs.
BEST FOR INSPIRATION
Instagram
Instagram
Cost: Free
Platforms: iOS, Android, desktop
Customizable: Yes
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Why We Chose It
The world’s top online photo- and video-sharing platform helps brides to source inspiring images and connect with vendors around the globe.
Pros & Cons
Pros
Endless stream of inspiration
Ability to save images and organize them into useful sub-categories (like dresses, flowers, beauty, tents, etc.)
Easy communication with vendors via Messenger
Cons
Beware of Insta-jealousy
Can’t share Collections with other users
Overview
As the world’s most influential online photo- and video-sharing platform, Instagram sees an endless influx of content from around the globe, making it the best app for inspiration. Whether you’re looking for ideas to kickstart planning, searching for specific venues in your chosen wedding destination, or connecting with a potential vendor via Messenger, Instagram’s functionalities serve brides at every turn.
Since we assume you already have a (free) personal account, we’ll skip the obvious and go straight to the good stuff: how to maximize Instagram for inspiration-gathering. First, search popular hashtags, like #weddingplanning, #weddingstyle, #bridestyle, #weddinggoals, #weddingdecorations, or #weddingwednesday for photos that guide your wedding style.
Next, save favorite posts into Collections—a useful tool that allows you to organize and revisit ideas at any time—sub-categorizing inspiration into buckets like “Ceremony,” “Reception,” and “Beauty.” That dance floor ceiling installation you discover at 1 a.m.? Click the bookmark icon at the bottom right corner of the post and save it into a “Decor” Collection. The dreamy Oscar de la Renta gown you spy on a friend of a friend? Straight into “Fashion.”
While you can’t share an entire Collection with another user (unlike Pinterest Boards, your saved posts are only visible to you, the account holder), it’s easy to send individual images via Instagram Messenger. So, when you want your stationer to see an example of the perfect watercolor crest, simply access the post from your “Paper” Collection, click the send arrow on the bottom right, and add a personal note. While the extra step to send may be cumbersome at times, we appreciate the social platform’s effort to ensure privacy for its users.
BEST FOR VENUES AND VENDORS
Wedding Planner by WeddingWire
WeddingWire
Cost: Free
Platforms: iOS, Android, desktop
Customizable: Yes
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Why We Chose It
Home to hundreds of thousands of local vendor listings, this online and app-based marketplace helps couples find and connect with their dream team across the globe.
Pros & Cons
Pros
Endless source of wedding pros
Ability to narrow search by location
Filters for diversity and inclusion
Other tools, like planning checklists, budget templates, etiquette guides, and more
Cons
Top-tier vendors not listed
So many choices can feel overwhelming
Overview
WeddingWire (owned by parent company, The Knot Worldwide) is an online and app-based platform that houses hundreds of thousands of local listings across some 20 service categories, from venues and caterers to florists and photographers. The breadth and depth of its database—not to mention the millions of reviews by real couples—is why it wins as best app for vendors and venues.
So if you’re clueless about where to get married and whom to hire, download the free app, input your wedding date, and fire up the WeddingWire dashboard. Within the “Vendors” tab, couples can search for pros in their area (opt in to enable location services) or in another locale (ideal for destination weddings). You can also check availability and request information from a venue or vendor directly through the app.
The app allows users to filter results by type, price, and rating—a seamless way to narrow the field, such as NYC “Rooftop Wedding” venues that fit 200-plus guest counts. It also features a “Support Diversity” filter, which helps couples to search for vendors that align with them personally, such as LGBTQ+-, woman-, Black-, or Asian-owned businesses.
Other notable features include photos from real weddings, reviews by newlywed couples (who better to ask for feedback), planning checklists, budget templates, etiquette tips, and registry tools.
BEST FOR DESIGNING
Pantone Studio
Pantone
Cost: Free to download with in-app purchases ($4.99/month with a 1-week free trial or $29.99/year with a 1-month free trial)
Platforms: iOS, Android, desktop
Customizable: Yes
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Why We Chose It
If you’re a design-obsessed bride who thinks “white” and “ivory” couldn’t be more different, then the Pantone Studio app is a must-download.
Pros & Cons
Pros
Ability to build custom color palettes
Color identifier tool for inspiration images
Simple user interface
Cons
Charges a fee compared to competitors
Overview
Pantone Studio wins best app for designing by a landslide: Whether you’re kicking off the design process with the creation of a custom color palette, searching for complementary tones to guide tabletop decor, or desperately trying to identify the exact shade of blue in an inspo image, this iOS and Android app ($7.99/month with a 1-month free trial or $59.99/year with a 1-month free trial) has you covered.
Brides can use Pantone Studio in myriad ways. First and foremost, it allows you to build a formal color palette of up to five, universally identifiable tones. Doing so makes it easy to color-match bridesmaids’ dresses to invitation lettering or for your florist to dial in complementary tones between tabletop decor and reception arrangements.
The app also enables users to pull ideas from Color Guides, build custom palettes around a specific hue via the Color Picker tool, as well as extract colors from images you find on Pinterest, Instagram, or your own photo library. The result: a cohesive aesthetic that your guests will appreciate and remember.
BEST FOR WEDDING INVITATIONS AND DECOR
Etsy
Etsy
Cost: Free
Platforms: iOS, Android, desktop
Customizable: Yes
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Why We Chose It
This digital marketplace makes it easier than ever to source custom designs from independent stationers, calligraphers, and artisans.
Pros & Cons
Pros
Customization galore
Thousands of boutique vendors to choose from
Independent designers to custom-create paper goods
Design accents and decor aplenty
Cons
Often requires weeding through a lot of styles to find a winner
Overview
Etsy has rapidly transcended from a tchotchke marketplace to a household name in weddings, making it a clear winner for best app for wedding Invitations and decor. The website and free iOS/Android app house more wedding decor, gift, invitation options than any local stationery store and also allows users to source paper goods and design accents from around the globe.
When it comes to invitations, Etsy makes it easy to order save-the-dates, wedding suites, table numbers, escort cards, and calligraphy services. Whereas other invitation design sites (e.g. Minted, Zola) only allow you to select from pre-designed templates with modest customizations, Etsy’s network of independent stationers offers limitless options when it comes to custom printing.
Elsewhere on the platform, you’ll encounter unique design accents across categories that include: cake toppers, aisle runners, neon signs, ring bearer pillows, and escort card displays. Order something you love or use the app’s Messaging tool to request customizations that further reflect your wedding style.
While Etsy’s breadth and depth of choices is a major perk, brides may find it tiresome to weed through tens of thousands of “napkin ring” listings to find The One. That said, narrowing the “Wedding & Party” vertical using filters helps brides dial in the one-of-a-kind products that give their wedding that extra-personalized touch.
BEST FOR BUDGET TRACKING
Mint
Mint
Cost: Free
Platforms: iOS, Android, desktop
Customizable: Yes
LEARN MORE
Why We Chose It
This popular money management service syncs your bank account and credit cards, making it easy to track spending—and keep the budget under control.
Pros & Cons
Pros
Securely monitor wedding bank accounts
Ability to track spending in real time and over time
Sub-categorized budgets for wedding line items
Notifications when vendor payments are due
Sleek, user-friendly platform
Cons
Not wedding-specific
Overview
Though Mint wasn’t created specifically for weddings, the gold star of money management apps (available for free—with ads—on iOS and Android devices) is an ideal tool to create a wedding budget and monitor your spending, which is why it wins for Best Budget Tracking app.
Upon signing up for an account, Mint prompts you to securely sync your bank account and credit card information. By enabling such access, users can monitor transactions and move funds around as needed.
Mint has a few key features that help brides stay on track: First, you can set individual budgets for various line items, like decor, flowers, lighting, music/entertainment, and clothes/accessories. Second, you can receive text or email reminders when vendor payments are due, ensuring you never miss one of those contractually obligated deadlines. The app also sends weekly email summaries of spending and alerts if you’re going over-budget or have a (gulp) low account balance.
Final Verdict
Wedding planning can, at times, feel like an endless deluge of to-do’s, deadlines, and—let’s face it—drama. And because every bride needs assistance at organization and planning, wedding planning apps are an essential tool in your bridal arsenal.
Some apps, such as Zola and Wedding Planner by WeddingWire aim to do it all, from venue and vendor searches to registry services and honeymoon planners. Brides will find Instagram and Mint indispensable tools when it comes to inspiration-gathering and budget-tracking, respectively. Other apps are more relevant to specific moments in your wedding planning journey: Pantone Studio, for example, helps brides create custom color palettes, while Etsy is a global source for ordering invitations, wedding decor, and gifts/favors.
Whether you have a full-service wedding planner or are personally shouldering all things “Big Day,” Zola stands out above every app as the must-download. Brides can utilize the free app to create a wedding website, register for gifts, search for venues/vendors, source inspiration, track RSVPs, order invitations, and so much more—making it the ultimate time- and headache-saving tool.
Compare the Best Wedding Planning Apps
Company Cost Platforms Customizable Subscription Tiers
Zola Best Overall Free iOS, Android, desktop Yes N/A
Instagram Best for Inspo Free iOS, Android, desktop No N/A
Wedding Planner by WeddingWire Best for Venues and Vendors Free iOS, Android, desktop Yes N/A
Pantone Studio Best for Designing Free to download with in-app purchases iOS, Android, desktop Yes $7.99/month with a 1-month free trial or $59.99/year with a 1-month free trial
Etsy Best for Wedding Invitations and Decor Free iOS, Android, desktop Yes N/A
Mint Best for Budget Tracking Free iOS, Android, desktop Yes N/A
Guide for Choosing the Best Wedding Planning Apps
Are Wedding Planning Apps Worth It?
Whether you’re going it alone or working with a dream team of vendors, wedding planning apps help brides to stay inspired, source decor, keep the budget on track, and so much more. They are worth the storage space on your handheld device not only because they’re useful and accessible, but also because (in most cases) they’re free to download and use.
Comparing Wedding Planning Apps
To compare wedding planning apps, you need to evaluate:
Price
Function(s)
Customization
User interface
Tech support
Downloading and Using a Wedding Planning App
Getting started with a wedding planning app is extremely easy: Simply visit the Apple App Store on iOS devices or the Google Play Store on Android devices, download the app, create an account, fill out any questionnaire prompts, and get planning.
Frequently Asked Questions
How Much Do Wedding Planning Apps Cost?
In most cases, wedding planning apps are free to download on your iOS or Android device. Some offer paid premium content and services, as well as shopping functionality, but the majority of tools a bride needs are offered gratis.
How Do Wedding Planning Apps Work?
Wedding planning apps either serve a specific function or aim to be your full-service helper in the planning process. Etsy, for example, operates as a digital marketplace for custom decor—you won’t use it to discover the etiquette of invitation wording. Zola, however, offers comprehensive wedding planning tips, tricks, and timelines in addition to registry and wedding website hosting, making it a universally helpful service.
Do Wedding Planning Apps Help You to Organize?
In general, every wedding planning app aids a bride’s overall organization and planning efforts. Whether you’re categorizing inspiration images on Instagram, managing the budget on Mint, checking custom invitations off the list on Etsy, or communicating with vendors on Wedding Planner by WeddingWire, wedding planning apps keep the proverbial ball moving as you approach the Big Day.
Who Should Use Wedding Planning Apps?
Brides everywhere will find wedding planning apps a useful tool on their road to “wed.” Those with full-service planners to bear the logistical load might not need a budget tracker like Mint, but will find apps like Instagram and Wedding Planner by WeddingWire helpful in sourcing inspiration and researching potential venues and vendors. On the flip side, those brides who double as their own planner and designer will find comprehensive apps like Zola an indispensable tool.
Methodology
We extensively researched and tested each wedding planning app to ensure that it delivers on the wedding planning service and user experience that it promises. We strove to include services that specialize in a variety of wedding planning categories at a range of price points for an inclusive overall list. We evaluated each app for ease of navigation within the user interface, number of services the app offers, density of the database (especially those that offer venue/vendor listings), and more.
best wedding planning websites
If you thought coming up with a trendy wedding hashtag, using e-vites, and having charging booths at your wedding meant you were hosting tech-filled nuptials, you’ve just nicked the tip of the iceberg. Tech can be infused into every part of your wedding, including the planning. Plus, your guests can totally benefit from some new platforms as well.
Whether you’re just starting your wedding planning adventure or checking off the very last thing on your wedding checklist, here are our favorite digital tools (besides Brides.com, obvs) for planning the wedding you want while still maintaining a life.
How to Create Your Wedding Hashtag, Plus Ideas From Real Couples
For the couple who doesn’t know where to start: WeddingWire
WeddingWire
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This venue and vendor database is a one-stop-shop, with more than 500,000 vendors and 5 million reviews by real newlyweds.1 So if you’re clueless about where to wed and whom to hire, do a quick search and narrow results by type, location, price, and rating. When you’re done with the big-ticket items, you’ll find checklists, budget templates, and etiquette tips.
For inspo you can actually use: Carats & Cake
Carats & Cake
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Ever see a wedding photo and think, “Who made that centerpiece?” or “I have to have those shoes!” Carats & Cake eliminates the guesswork, providing a rundown of all the vendors used in its real weddings (caterers, florists, photographers, etc.). Check out full portfolios and reviews, then book them through the site.
The 6 Best Bridal Subscription Boxes of 2022
For finding a Versailles-worthy chateau in the South of France: The Venue Report
Venue Report
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With “reporters” who research the latest event spaces, this directory has the hottest hotels and party pads, plus off-the-beaten-path locales like a glamping venue in Montana that can accommodate 250 guests. The experience is seamless: Filter results by region, price, and capacity, review essentials like site fees and curfews, and contact venues directly.
For planning without the planner: WeddingHappy
Wedding Happy
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Think of this free app as your personal assistant. It’s preloaded with tasks to guide you through your to-dos, and it even alerts you as you approach deadlines for things like “mail invites” or “pay deposit for the band,” the same way a planner would do in real life. Share your “event” with your fiancé, parents, or hands-on maid-of-honor, so everyone has access to the same info.
For color coordination: Pantone Studio
myPantone
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Did a particular teal paint color strike your fancy? Fire up Pantone Studio (from $4.99/month), snap a photo, and the app will identify the exact color. For anyone struggling to pick a color palette or thinking of letting their wedding party choose their own looks (“as long as they’re seafoam green”), this is a must.
Wedding Décor Inspiration
For registering for what you really want: Zola
Zola
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We love a blender as much as any smoothie-obsessed to-be-wed. For house essentials and all that standard department store stuff, Zola has it all from Matouk bedding to Waterford-crystal stemware. But you can also request specialty goods, like a Sonos sound system or a BioLite camp stove, or even set up a honeymoon or charity cash fund. Bonuses: Guests can easily go in on pricier items together with group gifting, and you also get 10% off all items on the site for up to one year after your wedding date.
For fab invitations that won’t break the bank: Minted
Minted
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Minted works with indie artists and graphic designers to offer chic, ready-made invites, save-the-dates, ceremony programs, and escort cards. Templates can also be customized—down to the card size and paper stock. On a tight budget? Print your suite at home or take the file to a local copy shop. Minted also offers a bespoke invitation design in case you don’t have an illustrator on speed dial but still want a hand-drawn map of Nantucket or a watercolor rendering of you and your fiancé.
For a wedding website that looks totally different: Riley & Grey
Riley & Grey
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Riley & Grey is where design-minded couples go to create their wedding hubs ($35 per month). Modern templates are added every few months, so you won’t accidentally use the same one as your BFF, who’s getting married six weeks after you. Your site will be not only gorgeous but also user-friendly, with zero clicks required. Scroll down to toggle between tabs like “People” for wedding party bios and “Place” for tips on where to stay, eat, and drink near your wedding venue. You can even embed links to Kayak for flight bookings and Google Maps for directions.
For tracking your wedding (and life) budget: Mint
mint.com
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While not explicitly made with weddings in mind, Mint is a popular free money management site for a reason: It’s easy to use, syncing with your bank account and credit cards so you can monitor your spending and move funds around as needed. (And it probably will be required.) Create a wedding budget and stay on track, thanks to weekly email summaries and text reminders when payments are due.
How to Allocate Your Wedding Budget
For keeping your planning crew informed and on point: Google Drive
Google Drive
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Word documents, Excel spreadsheets, PDFs, photos—anything and everything can be uploaded, stored, and shared in Drive for seamless viewing and editing by anyone with a Gmail account. Want to pull up your guest list, budget, vendor contacts, or decor inspo during a venue walk-through? The mobile app is there in a pinch. Need to share important dates with your fiancé, parents, and planner? The hub links directly to Google Calendar, so no one can complain about being left out of the loop.
For anyone who loves a to-do list more than life itself: Trello
Trello
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Forget that massive notebook—organize your entire wedding on Trello’s virtual pinboard. Line up each “card” in a column (select category names like Venue or Photography) and drag and drop as the task is completed or pushed back.
For a registry that’s as easy for guests as it is for you: Amazon
Amazon
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If you’ve been saving items to an Amazon Wish List, it will be easier than ever to get started on the mega e-tailer’s registry site. You can expect to see familiar houseware staples (KitchenAid appliances, Le Creuset cookware), plus spruced-up sections like a list of the top 100 most popular items, curated lifestyle collections (minimalists will flock to the Scandinavian-inspired edit), and “boutiques” for products by Jonathan Adler, Michael C. Fina, and the MoMA Design Store (a.k.a. Narnia for cool kids). It’s also a gift for your guests since most just have to log in to shop.
For crowd-sourcing bridesmaid dresses: Weddington Way by Adrianna Papell
Weddington Way
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Need to rally your girls from coast to coast? Skip the stress (and the travel) of a group shopping trip with Weddington Way, which lets you browse styles using various filters (color, length, body type, price) and share and comment on selections in a virtual showroom. Plus, the site has more than just bridesmaid get-ups: You can find attire for groomsmen, flower girls, and yourself too. (Check out the LWDs.)
For nailing your venue layout: Allseated
AllSeated
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Having trouble visualizing how to organize tables at your reception? Send Allseated a photo of your venue, and it will deliver a 3D rendering of the space so you can digitally arrange tables, chairs, bars, and other furniture and assign place settings as your RSVPs confirm. Share the graphic with your vendors (caterer, rental company, DJ) to make sure the room is set up right—because there’s always that one cousin who shouldn’t be within arm’s length of the bar.
For painless thank-yous: Postable
AllSeated
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You’re back from the honeymoon, convinced the stresses of planning are behind you. Not so fast. It’s time for thank-you notes. If you just can’t even, try Postable: Choose a design, type a heartfelt message, and add the recipient’s address (manually or imported from a spreadsheet), and the site prints a card, puts it in an envelope and mails it (from $3 each, plus postage). Will guests know you cheated? Likely not; Postable uses “smart fonts,” so repeat letters are slightly different from one another. Handwritten cards are ideal, but our etiquette experts sign off as long as each note is personalized.
For an alternative to shuttle busses: UberEVENTS
UberEVENTS
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Uber is here to make transportation for your wedding guests—from ceremony to reception to the after-party—a cinch. UberEVENTS lets you manage how, when, and where guests ride through a promo code. Plus, you’ll pay for only the rides used, and the bride and groom can set a budget for how much they would like to cover. It will put you at ease knowing that none of your wedding guests will need to hitchhike or risk driving inebriated. Plus, guests don’t have to feel restricted by a shuttle schedule. FYI: The UberX option is up to 40 percent cheaper than taxis and significantly less than shuttles, valets, or parking.
For including guests who couldn’t make it: WebWed
WebWed
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If you didn’t stream your wedding online, did it really happen? For those of your loved ones who can’t make the ceremony, consider a cross-platform mobile app like WebWed to provide guests with a 360-degree view of your big day from the convenience of their mobile device. In fact, WebWed promises to handle the entire wedding process—from obtaining the marriage license and scheduling a wedding officiant to posting a video of your ceremony through its app or website. You can even send out invites to all your guests. Once the wedding video is finished, it’s archived for 30 days for download. (If you just want the video streaming option, it is available without committing to their wedding license and officiant services.)
For finding hidden gems: Facebook Recommendations
Facebook Recommendations
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Yes, Facebook has been around for what seems like forever, but now, with its new Recommendations tool, guests can tap their network of friends to find cool stuff to do in your wedding location. When you write a Facebook post looking for advice on local places or services, you’ll have the option to turn on “Recommendations.” Your friends can comment with suggestions, and you’ll see all of them mapped out for easy access and saved in one place. Best of all, you’re getting recommendations you trust. For example, if you’re looking for things to do while in Napa—simply ask your friends! It’s likely your friends will recommend places like the Model Bakery for the best English muffins or the Carneros Resort for a place to stay.
For easy communication and sharing: Burner
Burner
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The Burner app is a great way to collect all of your wedding photos from guests and organize your RSVP list sans paperwork. The app creates a temporary phone number that guests can text to accept or decline the invite or even leave a sweet audio greeting. Plus, guests can also send questions here, as the app acts similar to a chatbot
Conclusion
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