When you have a rental property, there’s no shortage of things to manage. From maintenance requests to scheduling showings and everything in between, it can feel like your whole life is managing that one building.
That’s why we decided to compile this list of the best apps for rental properties. We wanted to make it easier for you to manage your rental property, so you can focus on other aspects of your life—or, if you’re like us, so you can spend more time managing your other rental properties!
Ready to learn what the best apps for rental properties are? Let’s dive in!
Best Apps For Rental Properties
Property management mobile apps help owners and landlords work remotely and access data on their portable devices from different locations. These apps allow them to post vacancy ads, track rent payments, check expenses and generate invoices.
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What 4 key Property Management Apps features should I look for?
Track vacancies in real time and check potential tenants’ rental and credit histories.
Perform on-site inspections, submit maintenance requests, send work orders and document damages with device camera.
List vacancies, photograph units and upload photos and info to popular listing sites.
Collect payments and track past transactions. Get alerts about late rent payments, lease agreements that are about to expire, upcoming routine maintenance tasks and more such reminders.
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Showing 1 – 20 of 165 products
OnCite is a web-based property management solution with functionality extending from accounting and financial management to project management, contact management, and other business processes. The system is modular and scalable….Read more
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Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully remote, including online rent…Read more
4.49 (1795 reviews)
Rent Manager is award-winning property management software built for residential, commercial, and short-term-stay portfolios of any size. The program’s fully customizable features include a double-entry accounting system, maintena…Read more
4.37 (209 reviews)
AppFolio Property Manager
AppFolio Property Manager
Run your entire portfolio on one modern platform. AppFolio’s intuitive and user-friendly experience gives your property management team the tools they need to provide excellent service to residents and owners. Whether you manage m…Read more
4.56 (1738 reviews)
PropertyBoss is a property management solution for mid-sized to large property managers. The software caters to managers of affordable housing units, apartment complexes, manufactured housing, military housing, residential, self-s…Read more
3.89 (9 reviews)
RentMaster is a rental management software designed to help businesses manage stocks, pickups, deliveries, orders and customer communications. The platform enables managers to track real-time product availability and define catego…Read more
4.85 (26 reviews)
Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no te…Read more
4.63 (179 reviews)
RentPost is a web-based property management solution with functionality for managing property, including an accounting system, tenant and unit management support, work orders, online payments, and a visual dashboard….Read more
4.46 (14 reviews)
Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask …Read more
4.23 (89 reviews)
Visual Lease is the leading lease accounting and management solution, designed to simplify compliance with ASC 842, IFRS 16 and GASB 87. Built with years of embedded knowledge from leading lease experts and CPAs, Visual Lease’s po…Read more
4.66 (50 reviews)
Software pricing tips
Read our Property Management Apps Buyers Guide
Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.
This involves paying an upfront sum for the license to own the software and use it indefinitely.
This is the more traditional model and is most common with on-premise applications and with larger businesses.
Rated best value for money
MRI Commercial Management
MRI Commercial Management
With more than 40 years as an industry leader, MRI Software utilizes their breadth of knowledge to offer Commercial Management, a scalable, customizable system that optimizes real estate investments and operations….Read more
3.86 (25 reviews)
MRI Residential Management
MRI Residential Management
MRI Residential Management suits managers looking to reduce costs while also increasing property occupancy. MRI Software has developed a comprehensive system that offers end-to-end functionality, managing everything from leasing t…Read more
4.08 (26 reviews)
MRI Affordable Housing Property Manager
MRI Affordable Housing Property Manager
Bostonpost Technology’s integrated, Web-based solution delivers cost-effective property management, maintenance and accounting solutions. We like that it can manage from 10 to 10,000 units and that you can pay as you go monthly….Read more
3.92 (6 reviews)
ComVibe is an extremely user-friendly property management solution. ComVibe can be learned in less than an hour and has also been optimized for devices with a touchscreen, like the iPad….Read more
5.00 (3 reviews)
Landport is an online facility and work order management system that offers tools to manage both on-demand service requests and preventive maintenance. With Landport, facility, property and maintenance managers, as well as service…Read more
4.55 (31 reviews)
Property Manager Cloud
Property Manager Cloud
Property Manager Cloud is a cloud-based property management solution designed for landlords and property managers of all sizes. It is suitable for a range of properties including, yet not limited to, apartments, condominiums and a…Read more
4.03 (15 reviews)
Yardi Voyager is a property management and accounting platform for commercial and residential entities. Suited for small portfolio real estate owners as well as large enterprises, this system can only be deployed in the cloud….Read more
4.16 (185 reviews)
Hotelogix is a fit for small and mid-sized hotels, resorts, B&Bs, and other property types seeking an end-to-end solution that offers features a growing hotel needs, available in the cloud….Read more
4.35 (183 reviews)
For inns, motels, bed & breakfasts, and a variety of other hospitality businesses, Reservation Nexus provides an intuitive system for generating reports, streamlining business practices, and simplifying online bookings….Read more
4.74 (294 reviews)
Apartment Information Management Software (AIMS) by ATE Partners offers an integrated suite of property management applications that help leasing offices and landlords track all aspects of their rental business. …Read more
best vacation rental app
Booking a vacation rental from a desktop computer is passé. The best vacation rental apps can handle any task you do on your PC, and then some. In fact, some of the top vacation rental apps have more features than their desktop counterparts.
Vacation rentals are a $36 billion a year market. A recent study by Travelport suggests that 58% of travelers prefer searching for their trips with a mobile device. Is anyone surprised that vacation rental sites are putting so much effort into their smartphone apps?
Since booking vacation rentals by smartphone is a thing now, it’s probably worth asking: Which are the best vacation rental apps? Here’s what you need to know:
There’s a short list of best vacation rental apps.
Each of the apps is suited to a specific vacation rental booking task.
A deep dive into one of them, the Vrbo app, will show you what it’s like to look for — and book — a vacation rental through a smartphone.
Which are the best vacation rental apps?
If you want to book a vacation rental on your mobile device, these apps are worth checking out:
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How To Use Points For Vacation Rentals
Airbnb is the best known of the vacation rental apps. It promises to deliver “unforgettable travel experiences” on your smartphone. (Download it for iOS and Android.)
Pros: The app is easy to use. It allows you to do everything you can do on the Airbnb website: search listings, make a reservation, and look at local experiences. Setting parameters like your dates and number of guests is a snap. The Airbnb app also makes it easy to communicate with your hosts. “AirBnB’s app is great,” says Jordan Gary, a project manager from Chicago. “Very simple and easy communication.”
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Cons: Airbnb won’t let you use the app without creating an account. That’s unfortunate for anyone who wants to just browse the listings, which you can do on the website without an account. Also, the app doesn’t display a full price when you’re shopping — only a “nightly” rate that looks deceptively low. Once you click the “book” button, Airbnb adds all the taxes and fees for your stay.
Booking.com boasts access to over 27 million options across the world. Like TripAdvisor (see below), it handles a lot of travel inventory. But it specializes in accommodations. Booking.com owns a variety of online travel companies, including Agoda, Cheapflights, Kayak, Priceline and Rentalcars.com. (Download it for iOS and Android.)
Pros: Booking’s interface is easy to use and fast. You can specify your desired destination and dates quickly. It also displays an all-in price for a rental. No messing around with a tricky “per day” or “per week” rate.
Cons: Its rental inventory is somewhat limited in the United States — and expensive. Also, by default, its app tries to put you in a hotel. You have to click on “filter” and select “property type” and “vacation homes” to access its inventory.
HomeToGo is a vacation rental aggregator. It lists 17 million properties from all of the major sites, including Airbnb, Booking.com and Vrbo. (Download it for iOS and Android.)
Pros: The app gives you a quick overview of what’s available and then sends you to the site to make a reservation. (Think of it as Kayak for vacation rentals.)
Cons: Users complain about the ads and inaccurate prices on HomeToGo.
TripAdvisor, which bills itself as the “ultimate travel companion,” incorporates vacation rentals in its app. You can access inventory from FlipKey, Holiday Lettings and Niumba. All are owned by TripAdvisor. (Download it for iOS and Android.)
Pros: TripAdvisor’s app is the Swiss Army Knife of smartphone apps. It allows you to book vacation rentals and much more. It gives you access to its vast database of user-generated reviews. It also quotes rates by the week and for the entire stay, avoiding the price games other apps play.
Cons: The vacation rentals on TripAdvisor tend to be far more expensive than on other apps. Also, there are complaints about fake reviews and the app being “pushy” about other TripAdvisor products. Like other apps, they are trying to sell you something.
Vrbo offers to set up the “perfect vacation” with its smartphone app. You can search more than 2 million unique places to stay in 190+ countries. (Download it for iOS and Android.)
Pros: Vrbo’s new Trip Boards, integrated into its app, make it easy to find and share vacation rentals with friends and family. The app is great at showing instead of telling, putting big photos front and center.
Cons: Occasional complaints about glitchy software or currency confusion for non-American renters. Vrbo renters also gripe about high fees.
What’s the best way to use a vacation rental app?
So which of these apps should you download? If you live in vacation rentals (like I do), the answer is: All of them.
An app like HomeToGo offers a broad overview of what’s out there. If you’re just trying to get an idea of pricing and availability, it’s a good place to start.
Airbnb has a lot of inventory and is easy to use. Many travelers just default to Airbnb, believing they’ll always get the best deal. They might. Then again, they might not.
Vrbo is hands-down the winner when it comes to collaboration tools (scroll down for details). Although its prices are a little higher than Airbnb’s, sometimes its hosts are willing to negotiate a lower rate if you ask.
Booking.com is a must-have app if you’re planning a trip overseas, especially to Europe.
Although these apps have been thoroughly tested, they are far from perfect. As a regular user of all of these programs, I’ve found a glitch or two and have had to revert to booking on the website.
Even if you prefer booking on a desktop, you should still consider having an app on your phone. The reason: One of the standout features for all of the apps is their messaging capability. You can easily communicate with a host through most of these apps. Best of all, there’s a written record of your communication. That can come in handy if there’s a dispute.
What’s it like to book a rental through one of the best vacation rental apps?
I used Vrbo’s app recently to find a rental in western Colorado. My choice: Vrbo’s smartphone app (reviewed above). As is the case with most of my vacation rentals, this one didn’t lack drama.
I picked Vrbo for several reasons. At the top of the list: The collaborative features that allowed me to share rental options with my family.
Creating a Trip Board is a snap. You just have to “heart” a property. The app gives you the option of saving to an existing Trip Board or starting a new one. You can also select a friend with whom to share your collection of vacation rentals and they can add properties, vote on their favorites and leave comments.
One of the challenges of booking on a smartphone is that you’re working with a much smaller screen. Even a small desktop offers ample room to view photos and listing details. Vrbo’s answer is to simplify the booking interface and put the photos front and center. I liked the way it allowed you to swipe right to view property photos.
My kids and I can’t agree on much of anything. Also, we always do everything at the last minute. (That’s actually a good thing when you’re looking for a vacation rental. The best prices go to the renter who can wait.)
We couldn’t even agree on a region.
My 14-year-old son wanted something on the Front Range — Denver or Boulder, but definitely not Fort Collins. I like Fort Collins, but was put off by the high prices in Denver in August. My 17-year-old son liked the ski towns in Summit County, but the hosts there had lost their minds, when it came to pricing. My 12-year-old daughter and I liked western Colorado. Grand Junction is a quiet, frontier kind of town, and we would be there during peach, plum and apricot season.
So we had three Trip Boards going plus a few dark horses, like Chicago and St. Louis. I thought we had an excellent chance of scoring a reasonably priced rental in at least one of the places. But the properties we liked were either unavailable or wanted to charge us the full rate for a monthly rental.
And we were running out of time.
Here’s where Vrbo’s messaging capabilities made a difference. With just hours before we had to leave, we had to make some quick decisions. So when the western Colorado property came through with a decent monthly rate, I received the notification immediately through the Vrbo app. And I jumped on it.
The Vrbo app has a few standout qualities. They include messaging, collaboration and a dead simple search tool. Just about the only thing I didn’t do through the app was the actual booking. I preferred to do that from my browser, where I could review all the fine print in a larger desktop environment.
Behind the scenes at Vrbo
It turns out Vrbo’s app is relatively new. The company introduced it in 2017 but has made several significant updates to it since then. One of the most significant was its latest, in which it added Trip Boards. Vrbo says the app has been downloaded more than 10 million times.
“A great mobile experience is extremely important in the travel industry,” Eric Moore, Vrbo’s vice president of product, told me. For Vrbo, the trick was to build an app that made this a “go-to” app where you could find all the information you need about your vacation rental, such as check-in times, the address of the property, and instructions on accessing the vacation rental.
He says the Vrbo app has three standout features:
Trip Boards allow you to invite your family and friends to view, add, comment and vote on places to stay, making it easy to find a place that makes everyone happy. “Our new group planning tool makes planning a trip easier,” he says.
A new Vrbo virtual assistant offers travelers a new way to locate property information quickly. With the help of artificial intelligence, the virtual assistant uses information from the listing page like ratings and reviews or text from the property description to answer commonly asked questions about the vacation rental. For example, “How many bedrooms?” or “Does your property have a pool?” “This saves both the traveler and the owner time,” says Moore.
Communicating with owners is pretty seamless on the app. “It’s much more convenient than digging up an old email confirmation,” says Moore. “Additionally, push notifications alert you whenever you receive a communication from the owner or when any of your friends and family members comment or vote on a Trip Board property.”
Moore says his programmers are planning more features for upcoming releases of the Vrbo app. “Our developers are always looking for ways to optimize the user experience to make discovering, searching and booking vacation homes as convenient and enjoyable as possible,” he says.
Bottom line: if you’re not looking for — or booking — your vacation rental through a mobile device, you might be missing out. The best vacation rental apps have features that can help you find a vacation rental faster — and maybe help you save a little money.
Let us know your thoughts in the comment section below.