To Do Lists are a useful tool for anyone who wants to get more done. They can be used as reminders, time management tools, or even as a way to organize projects and ideas.
There are many different apps that you can use to create your own To Do List. Some of them are very simple and easy to use, while others offer a wide range of features that allow you to customize your list in any way that you want.
The following apps are some of the best ones available today:
Best Apps For To Do Lists
Whether you’re a student or a professional, it can be tricky to stay on top of all the things you have to do. If you let all this information swirl around in your head, you’ll end up stressed and frantic.
There is a solution, however: use an external system. When you take your to-do list out of your head and into the right app, you’ll free up your brain to spend more time on important tasks and less time trying to remember that one thing you were supposed to do.
Choosing the right app can be tricky, however, which is why we’ve done the work for you. Below, we review the 10 best to-do list apps of 2022 – including pros and cons for each. This way, you can spend less time researching and more time being productive!
Todoist
todoist
Overview: Todoist combines a minimalist interface with powerful tagging and natural language processing features.
Pros
Best app for natural language processing. Categorize tasks with due dates, tags, and projects while you type as fast as you think. No other app beats Todoist in this category.
Sweet spot between power and flexibility. With projects, labels, filters, and priorities, you can tailor Todoist to your personal workflow, all while being intuitive to pick up and use.
Quick add from everywhere. Todoist lets you add tasks from pretty much anywhere you can be online. In addition to being available on all the mobile app stores, Todoist has native apps on both Windows and Mac, a Chrome extension, and integrations with Gmail and Outlook.
Cons
Windows app isn’t as good as the Mac app. This probably applies to a lot of apps. But the UI for Todoist’s Windows app doesn’t work quite as well as the mobile or Mac apps.
Creating custom views or lists takes some work. Todoist has a built-in Today and Next 7 days view, but if you want to see your school tasks due the next week without worrying about the tasks for your part-time job, then it’ll take some fiddling with Todoist’s filters.
Price: Free (limited features). Upgrade to Pro for $36 / year to get additional file uploads, unlimited activity history, and more.
Platforms: Android, iOS, Mac, Windows, Web
Curious how your to-do list app fits into a larger productivity system? Check out this guide to staying organized in college.
TickTick
ticktick
Overview: TickTick is quite similar to Todoist, with a nearly identical interface. It does offer some features that Todoist lacks, such as a built-in Pomodoro timer and calendar view.
Pros
Cheaper than Todoist (for almost-equal functionality). TickTick positions itself as a direct competitor to Todoist. At $27.99 a year it delivers most of Todoist’s features, plus some things Todoist doesn’t have such as custom views (a.k.a. smart lists) and a built-in calendar view.
Lots of delightful productivity extras. TickTick has a built-in Pomodoro timer that ties to specific tasks. The app also lets you add a new task to the beginning or the end of a list, as well as set start times and due dates. It even has a habit tracker and a white noise generator on mobile.
“Plan My Day” feature. Pulls up tasks with due dates on them to help you decide what to work on for the day.
Cons
No free calendar sync. You’ll have to get the premium plan and fiddle with links to sync your current calendar with TickTick.
Limited free plan. The free plan limits you to 9 lists, 99 tasks per list, and 19 subtasks per task. This is probably enough for most people, but it could be an issue if you need to manage larger projects.
Price: Free (limited features). $27.99 / year gets you access to premium features such as filters, version history, and additional themes.
Platforms: Android, iOS, Mac, Windows, Web
Microsoft To Do
microsoft todo
Overview: If you’re looking for the best to-do list app to use with other Microsoft apps, then Microsoft To Do is a great choice.
Pros
Free. To Do is the first free app we’ve discussed so far. None of the more “advanced” features such as reminders or calendar sync require a paid subscription (unlike Todoist or TickTick).
Subtasks work well. Microsoft To Do turns subtasks into “Steps” (basically a checklist) for a parent task. Each step can have its own due dates and notes.
“My Day” feature. This feature is similar to other apps that automatically organize your to-do’s for today into one place. The difference is that Microsoft To Do’s “My Day” view starts empty and lets you manually add tasks to the list.
Quick Add widget in Android notification. Good for capturing tasks quickly. (At least on Android).
Cons
No tags, filters, and smart lists. For organization, Microsoft To Do lets you make separate lists, but other than that, there’s no way to tailor the app to your current workflow.
Outlook-only calendar integration. I’m willing to bet my 5 internships that unless you work at a big company, you don’t use Outlook. Which means you’ll want a Google or Apple Calendar integration. Which you won’t get with this Microsoft app.
Price: Free
Platforms: Android, iOS, Mac, Windows, Web
Google Tasks
GTasks
Overview: Google Tasks is a no-frills to-do list app that works perfectly with other Google apps (particularly Gmail and Google Calendar).
Pros
Google. Tasks’ strength relies on its integration with Google’s suite of apps. For example, using Tasks on mobile or the web is great for quick capture, especially if you get a lot of tasks via Gmail.
Best Google calendar view. Seeing, checking off, and updating my tasks for each day as I’m flipping through my Google Calendar is a time-saver. If you add a time to the task, it’ll even show up within your agenda and block off that time for you.
Subtasks. Great for batching like tasks and then scheduling them all into one afternoon. Unlike more powerful apps, though, subtasks in Google Tasks don’t function as individual ones (e.g., you can’t set due dates for subtasks).
Cons
Limited recurring tasks. Tasks won’t let you create recurring tasks containing subtasks. This means recurring tasks are limited to simple actions without multiple steps.
Limited organization. Tasks only lets you sort to-do items manually or by due date. This makes it easy to just add tasks and then never complete them.
Price: Free
Platforms: Android, iOS, Web
Notion
Overview: Notion is a highly flexible app for managing your to-do list, writing documents, and organizing large volumes of information.
Pros
Customizable layout. Notion lets you format your to-do list however you want. Choose everything from a simple checklist to a multi-column kanban board.
Powerful organizational features. While it looks simple enough on the surface, Notion’s combo of databases and filters lets you create task management workflows suitable for complex projects.
Active community. If you need a template for your next Notion project, someone in the community has probably created it. Ditto for Notion tutorials and third-party app integrations.
Cons
A bit of a learning curve. While Notion is very powerful, expect to spend some time learning how to use it. Particularly in comparison to other to-do list apps, Notion’s interface takes some getting used to.
Too complicated for some users. Notion thrives when you need to organize large amounts of information. If you just need to manage a simple set of personal tasks, many Notion features can be unnecessary.
Price: Free (5MB file upload limit). Upgrade to the Personal Pro plan ($5 / month) to get unlimited file uploads. Students and educators can get the Personal Pro plan for free.
Platforms: Android, iOS, Mac, Windows, Web
Want to learn how to manage your tasks in Notion? Check out our free template:
The Ultimate Task and Project Management Template for Notion
With a bit of work, Notion can be a capable task management app – and this template does the heavy lifting for you. Quickly add tasks to the Inbox, manage your day or week with the Today and Next 7 Days views, add sub-tasks and recurring tasks, and even run huge projects with Trello-style board views.
The Ultimate Task and Project Management Template for Notion
Get the Free Template
WorkFlowy
workflowy
Overview: If you just need an app that will let you make lists and check things off, WorkFlowy is an excellent solution.
Pros
Roll-up feature. WorkFlowy is the original bullet-list app with its core roll-up feature for sub-bullets. All you have to do is click a bullet and all the sub-bullets beneath it collapse into the higher one.
Quick capture. WorkFlowy is great for capturing and outlining thoughts during brain dumps. It doesn’t force you to pick between adding subtasks or notes. Just dump ‘em all in there and decide later.
List sharing. WorkFlowy has powerful sharing permissions that let others view or edit a shared list…even if they don’t have a WorkFlowy account.
Cons
Just lists stuff, and doesn’t help you do stuff. WorkFlowy is great at managing lists, period. But if you’re looking for traditional to-do list app features such as due dates. WorkFlowy won’t be for you.
The free plan is limited to 250 lists or items per month. This shouldn’t be a con because developers need to make money, too. But if you’re managing a lot of tasks, it could be an issue.
Price: Free (limited features). Upgrade to Pro ($4.99 / month) to get unlimited bullets and unlimited file uploads. University students and faculty can get a year of WorkFlowy Pro for free.
Platforms: Android, iOS, Linux, Mac, Windows, Web
ClickUp
clickup
Overview: ClickUp is a great app to use if you like being able to visualize tasks and projects in many different ways.
Pros
Tons of ways to view and manage tasks and projects. There’s a list view, a kanban board view, a calendar view, and a Gantt chart view (a.k.a. timeline). There’s time tracking, subtasks, due dates, recurring tasks, and even a “Watcher” function (so you can see if your team member actually did their part of the project).
Checklists. You can automagically generate templates for recurring tasks. This way you can stop forgetting that your liberal arts class’s semi-weekly essay uses MLA, not APA.
Notepad feature. This is great for scratch notes, including a Chrome extension to get screenshots and add them to tasks.
Cons
Friction in capturing and processing new tasks. It takes a lot of upfront thinking to figure out where tasks should go/be categorized, especially when you’re rushing out the door to your next class.
Overkill for many people. Many of ClickUp’s features focus on collaboration and team productivity. If you just need an app to manage your personal tasks, then a lot of these features can be unnecessary.
Price: Free (limited to 100MB of storage). For $5 / month, you can get unlimited storage (and more) with ClickUp’s Unlimited plan.
Platforms: Android, iOS, Linux, Mac, Windows, Web
Things
things 3
Overview: If you need a to-do list app that can help you manage large, complex projects, Things is a great option.
Pros
Most intuitive to-do app. Things was designed with the messy human brain in mind. For example, it lets you drill down your life from high-level areas and projects, all the way down to nitty-gritty checklists for items within tasks.
Task templates. Task templates are an essential but neglected feature, especially for those of us who have recurring projects with similar requirements every week.
Repeating projects. With Things, you can set recurring start dates for tasks or projects that automatically populate the page with everything you have to.
Cons
Limited calendar integration There’s no native calendar integration aside from Apple’s. You can still sync your third-party calendar to your Apple Calendar as a workaround, but it’s not ideal.
Separate purchases for Mac, iPhone, and iPad apps. While the lack of a recurring subscription is refreshing, you’ll need to purchase the Things app for each of your Apple devices.
Price:
Mac: $49.99
iPhone/Apple Watch: $9.99
iPad: $19.99
Platforms: iOS, Mac
OmniFocus
omnifocus
Overview: A to-do list app based on the Getting Things Done (GTD) approach to productivity.
Pros
Tailor-made for GTD. OmniFocus closely follows David Allen’s Getting Things Done philosophy. If you want an off the shelf app for implementing this system, nothing compares to OmniFocus
Review perspective/view. For every project, you can input custom review intervals or just stick with your default project review cycle.
“Defer until” feature. Most to-do list apps let you assign due dates, OmniFocus included. But OmniFocus also lets you “defer” tasks, essentially assigning a “start date.” This is useful for tasks that you can’t start until a specific date or time.
Cons
Steep learning curve. I test drove OmniFocus and Things simultaneously and found myself picking up Things more quickly. Learning OmniFocus gave me a huge headache that lasted for a day.
Apple-only ecosystem. Similar to Things, there’s no 3rd party calendar integration aside from Apple’s.
No free plan. While OmniFocus does offer a free trial, you’ll need to pay to keep using the app.
Price: $9.99 / month (after a 14-day free trial)
Platforms: iOS, Mac
Asana
A list of tasks in Asana
Overview: Asana is a robust to-do list and team productivity app. While it’s designed to help teams manage large projects, you can also use it to wrangle your personal tasks.
Pros
Choice of kanban or list view. Asana gives you the flexibility to visualize your tasks the way you want. If you’re more of a visual thinker, then you can arrange your tasks in kanban-style columns. But if you prefer a traditional list-based view, Asana offers that as well.
Effective for organizing large numbers of tasks. If you have lots of different projects going on, Asana makes it easy to keep them all organized. You can break projects down into tasks, which you can then further break down into subtasks.
Comments to keep track of your progress. Asana lets you leave comments on any task you’re working on. While this is meant to help teams stay up to date, it’s also an effective way to leave notes to yourself.
Cons
Can be overkill for individuals. Much like ClickUp, Asana shines when you use it with a team. If you’re just keeping track of your personal tasks, many of the communication and collaboration features in the app are unnecessary.
Interface can get cluttered. While Asana is great for managing large, complex projects, the interface can get cluttered and difficult to navigate if you aren’t diligent about keeping tasks updated.
Price: Free (for individual use)
Platforms: Android, iOS, Mac, Windows, Web
Start Crossing Items Off Your To-Do List
Whatever your to-do list needs, I hope this guide has helped you find the right app.
Above all, remember that a to-do list app is just a tool. The best to-do list app, therefore, is the one that helps you accomplish your goals.
Want to learn about even more tools to help do your best work? Check out our guide to the best productivity apps.
Image Credits: notebook checklist
to do list apps
The key to success for any business is to ignite the productivity and get more done within a fixed amount of time. You may have heard about those wonderful task management software or advanced project management platforms that every CEO or successful startup owners swear by, but do you really need a complicated software to get things done?
One of the fundamental features for any productivity tool is a to do list. It is a list of things that you need to accomplish in order to achieve a big goal. The list will consolidate all of your tasks in one place. An efficient to do list can help you set priorities, track your progress, refresh your memory, easy to carry out the tasks in a timely manner.
You don’t have to spend extra on a high-end to do list app with complicated features. The best to do list apps should be simple enough to make your life easier but powerful enough to let you get things done.
Top 15 best to do list apps 2022 (free and paid)
Quire
Wunderlist
Microsoft To-Do
TickTick
Google Keep
OmniFocus
Things
Remember the Milk
Notion
Workflowy
Evernote
Todoist
Google Tasks
Any.do
TeuxDeaux
In this post, we’re going to introduce and review several best free and paid to do list apps. Let’s take a look at the top-notch software for to do lists and find the most suitable one for you and your team to boost productivity at work.
- Quire
best to do list for small teams
If you’re doing some research online for the best to do list apps on Capterra or G2Crowd, you must have come across Quire as one of the top rated planners and to do apps for personal use and business teams.
The intuitive and simple user interface is always a dealbreaker for anyone who comes across a new to-do list app. Quire developer team has spent years of effort to strive for a delicate balance between simplicity and the powerful features. The elegant and intuitive interface is one of the aspects that Quire users appreciate the most.
infinite to do list
A good to do list app must have the simplest and most straightforward flow to let users streamline their work. With Quire, you can set up different lists as different projects. For example, a list of daily chores such as “Grocery List” and another list for more complicated tasks, such as “Writing a book”.
A lot of the productivity tools adopt to-do list as one of the key features. However, Quire brought the flat to-do list to another level and introduced an infinite nested task list – unlimited tasks and subtasks that help you break down big ideas into smaller and doable tasks.
Unlike other to do list apps, Quire gives users a hierarchical order to monitor a task. With the tree structure, the parent tasks and the children tasks can be presented within context and relations. Quire nested to do list mirrors exactly how your thoughts are mapped out and creates a better backbone for your whole productivity workflow.
A to do list can be nothing more than a plain text without the tasks’ schedule and priorities. You can set up the start dates, due date, recurring dates, priorities, tags, etc. to a task so that they can provide more detailed information for your task list.
A visual report in the overview page shows how well your project and the executing process is performing. You can adjust the resources based on the progress of your to do list. If you’re working with a team, Quire also keeps everyone on the same page with the real-time collaboration features. Quire comes with both Android and iOS apps to keep you in sync.
To put in a nutshell, Quire is not only an cloud-based to do list, Quire can help you achieve your dreams!
Some more amazing features that make Quire your best investment.
Key Features
Nested Task list: Breakdown big tasks and organize with structured list.
Kanban Board: Focus on selected crucial tasks in a short period of time.
Sublist: For one to-do list, create as many sub-lists as you wish to focus on which matters the most to you.
Timeline: A beautiful Gantt chart that helps to map out team schedules in the most intuitive way.
Multiple Assignees: Assign a task to the people who are responsible for it.
Schedule: Set start date, start time, due date, recurring date for a task to track the process.
Project Template: Save time – duplicate a project or task to use as a template.
Reports: A visual overview of how well each of your projects and members is performing.
Smart Folders: View and organize tasks from different projects in one place.
External Team: Outsource your tasks and assign to third parties without them seeing everything on your projects.
Share Links: Send an invitation link to your clients so they can access your project without signing up.
File Sharing: Easily upload a file or attach a file from Google Drive to your tasks.
Integrations: Github, Slack, Google Drive, etc.
Export and Import data: Pain-free migrating your data or export your projects to save as a local backup.
Smart Keyboard Shortcuts: Tons of nifty shortcuts that allow you to work on your project without reaching the mouse.
Pros
Interchangeable infinite nested task list and Kanban Board
Comprehensive collaboration features including multiple assignees and scheduling.
User-friendly and minimalist interface.
Cross-platform operations: iOS, Android mobile apps
Smart search feature to locate every piece of information.
Integrations with Slack, Google Drive, iCal, Google Calendar, etc.
Cons
Lack of various theme options
No built-in chat (can use task-based comments are updated in real-time instead)
Pricing
Starting from $0/mo
You don’t have to take our word for it, see for yourself about all of the features here. Enjoy, work smart and have fun with Quire!
Join 50,000+ teams to get things done with Quire!
Get Started – It’s Free!
- Wunderlist
Wunderlist to do list
Wunderlist is one of the best to do list apps for personal use. The app has a clean and simple interface that mirrors exactly a tangible list. You can work with other users in the same interface and share the task list with each other.
You can schedule a task, add reminders and create different folders for different tasks to keep information centralized. If you want to export your data, it’s very easy to create a local backup file from Wunderlist.
Pros
Create folders for related lists
Add comments to give more contexts
Share lists with other members
Easy to set up
Cross platform operation: iOS, Mac, Android, Windows, Web, Kindle Fire
Cons
Lack of collaboration tools – not suitable for a team to do list apps
No calendar view
Pricing
Starting from $4.99/mo
- Microsoft To-Do
Microsoft to do app
If you are an Outlook diehard fan, you probably come across Microsoft To-Do app at least once. After Microsoft acquired Wunderlist, To-Do was rolled out in order to replace Wunderlist. So basically, Microsoft To-Do is a personal to do list app with all of the basic features. You can easily integrate with Outlook Tasks.
However, there are some drawbacks with this app since it doesn’t have subtasks or collaboration tools. Also, the maximum attached file size is very limited. If you’re working with a dynamic team, chances are you may need to find better alternatives.
Key Features
Personalized daily planner with suggested tasks
Cross device operation
Recurring dates and due dates
Sync between Outlook and To-Do
Pros
User-friendly interface
Integration with Office 365
Completely free
Cons
Lack of advanced task management capabilities
Lack of collaboration tools
Too simple for a powerful to-do list app
Pricing
Starting from $0/mo
- TickTick
TickTick to do list
If you’re a GTD method hardcore fan, you may have heard of TickTick. It is a well-known collaborative to-do app that can be implemented with the Getting Things Done method. The inbox in TickTick enables you to jot down any ideas. The interface in TickTick is very similar to any other productivity apps, which have three navigation panels. You can add a due date, assignees, tags and priorities to better manage a task.
The free version of TickTick has quite tight restrictions and they do not offer free trial so you need to be sure about this platform before you commit to it.
Key Features
Rich features of managing tasks
Natural language dates
Priority level and tags for tasks
Drag and drop functionality
Collaboration tools
Pros
Native time tracking, Pomodoro timer
User-friendly interface with drag and drop features
GTD Method implementation
Cons
Advanced functionalities and features are available only with paid version
Lack of integration with other apps
Pricing
Starting from $28.99/year
- Google Keep
Google Keep to do list
The next candidate in this list for best to-do list apps is Google Keep. Without the robust functionalities, Google Keep is meant for personal use only. If you’re familiar with a simple to-do list can be used anywhere to net your thoughts, Google Keep works like a charm.
One of the best functionalities of Google Keep is that it can dictate notes with your smartphone and the software can transcribe them. Also, Google Keep can be imported directly into Google Docs, which has more formatting options.
Key Features
Excellent mobile reminders including voice reminder
Flexible drawing and typing functionalities
Cross device operations
Pros
User-friendly interface
OCR and Voice Commands
Note taking
Cons
Lack of rich-text formatting options
Lack of collaboration tools
No due dates or recurring dates
Cannot share a group of notes
Pricing
Starting from $0/mo
- OmniFocus
OmniFocus MacOS
The second option for any GTD adherent in this best to do list apps listicle is OmniFocus. This note taking app is designed for GTD Method. If you’re managing your to-do using Getting Things Done Method, OmniFocus might appeal to you. It has a lot of rich features that are customized for GTD practitioners only.
The interface of OmniFocus is very colorful, just like any other popular cloud-based task management app. You have the three-paneled window to operate OmniFocus. You can create a lot of projects and group them together within folders.
Key Features
Inbox to write down tasks immediately
Sorting and Organizing tasks
Due dates and recurring dates
Custom perspectives
Batch editing to edit multiple items
Pros
Great implementation with GTD Method
Colorful user interface
Can add a lot of detail to tasks
Cons
No collaboration – only personal use
Only work with MacOS and iOs
Relatively high price
Pricing
Starting from $49.99/mo
- Things
Things to do list
Things has always been one of the top Wunderlist alternatives or best to-do apps up to date. However, Things is only available for iOS users. If you own a Macbook and iPhone, Things might be worth a try.
Things has most of the features that are required for a complicated, heavy features to-do list application. The core value of Things is its task management ability and how it can help you shape your to-do list in a very effective way.
Key Features
Checklists
Search across platform
Progress charts and reports
Natural language processing
Custom fields to keep information centralized
Pros
Ability to handle complicated task management
Clean interface
Advanced search filters to quickly locate your information
Free trial
Cons
Only available for Mac and iOS platforms
No time tracking feature
Might be complicated for starters
Pricing
Starting from $49.99/mo
- Remember the Milk
Remember the milk to do list
If you’re looking for a to-do list app that can be collaborated with other team members, Remember the Milk may be the one for you. With a free account, you can jot down tasks, schedule the tasks and share the whole to-do list with other members.
Remember the Milk also has an extensive reminder feature which can be very handy for those who work on a long task list. If you pay extra, you can work offline with the app. Their smart list feature is also another dealbreaker. It supports the natural language so that you can write all the details in one line without switching the mouse and keyboard.
Key Features
Smart reminders across various devices
Share your lists
Schedule a task
Location-based tasks
File attachments (Pro version)
Smart lists to keep track of the project
Multiple third-party integrations
Pros
Quickly manage to do list
Beautiful user interface
Work offline (Pro version)
Cons
No advanced team collaboration features
No location-based reminders
Pricing
Starting from $39/yr
- Notion
Notion app
Notion is a direct competitor to Evernote when it comes to a handy and simple to do list app. It is an all-in-one platform that you can use to manage your daily chores or use as a file cabinet. This best to-do list app lets you take notes, create a to-do list, manage and track your data.
You can get your whole team onboard and replace all of the existing apps with Notion. You can write, plan, collaborate and get organized with this simple to-do list app. One of the core features of Notion is its clean space for you to jot down your ideas and build your own task list.
Key Features
Customizable dashboard
Flexible to do list and Kanban board
Offline access
Spreadsheets
Calendar view
File cabinet
Pros
Easy checklists and to-do list management
Cross platform operation
Multiple integrations
Cons
Limited features with the free version
No time tracking feature
No chat feature
Pricing
Starting from $4/mo
- Workflowy
Workflowy to do list
Workflowy is a cloud-based tool that enables users to manage their to-do lists. The minimalist interface perfectly mimics a notepad which users can jot down ideas and break them into different nodes. Workflowy works best to organize scattered ideas into a to do list format.
Though Workflowy aims to target personal use as a simple to-do list, they still allow users to share the list for team collaboration. Users can also hide and archive items that are not important or already completed. The one drawback of Workflowy is its lack of color formatting for the list.
Key Features
Unlimited lists
Backup to Dropbox
Password protected Collaboration
Theme and fonts
Searchable, expandable and collapsible functionalities
Pros
Minimalist design: just as a notepad
Ease of use: good for personal to-do list
Zoom in and zoom out a node on the list
Cons
No recent updates
Weak mobile apps
Pricing
Starting from $5/mo
- Evernote
Evernote to do list
When it comes to the best cloud-based note-taking tool, Evernote is an obvious choice for many users. You can take notes everywhere you want, on your phone or on your computer then get synchronized once you’re connected to the internet. You can get access to your notes and your to do lists anytime.
Going beyond a simple to-do list and note-taking app, Evernote allows users enjoy the hi-tech features such as optical character recognition (OCR) to search your text across the written notes. You can also add tags, cross-linking, checklists, tables to your notes.
Key Features
Cross device operation
Share links
Take notes with your handwriting
Project and tasks management
Built-in note templates
Synchronization with emails
Advanced search filters
Pros
Easy to use
Comprehensive task management features
Cross-platform synchronization
Cons
Lacks complex to-do list management features
Poor storage space
Pricing
Starting from $7.99/mo
- Todoist
Todoist to do list
Todoist is already in the market for quite some time and they keep adding new features to the list. The interface is straightforward wrapped in a minimalist design. However, Todoist is more suitable for smaller team or personal use, rather than for a big creative team with complex projects.
The task list in Todoist replicates the yellow notepad that everyone is familiar with since college. You can set due dates, recurring dates and priorities for each task.
Todoist also has different to do lists for different platforms, from iOS to Android to Windows Mobile. The ability to integrate with a lot of productivity tools such as Gmail, Slack, Thunderbird, etc. is a major selling point of Todoist as well.
Key Features
Create tasks directly from email
Tasks feedback and comments
Set priority levels
Built-in library of project templates
Customizable filters
Open API
Real-time synchronization
Location-based notifications (premium)
Pros
Diverse project templates
Third-party apps integrations
Good free version
Cons
Poor calendar view for tasks
Lack advanced task tracking features
Pricing
Starting from $3/mo
- Google Tasks
Google Tasks app
The #15 in our list of best to-do list apps belongs to a Google-based app – Google Tasks. You can add tasks directly from your Gmail account with its Gmail extension. Google Tasks is just a simple to-do list for personal use only, so say goodbye to all of your expectations for a comprehensive to-do list app.
You can easily drag and drop to prioritize your to-dos and make changes to your task list.
Key Features
Easy to-do list management
Synchronization with Gmail and Google Calendar
Drag and drop functionalities
Add notes on tasks
Pros
Easy to use
Basic to-do list management
Completely free
Cons
No time tracking abilities
No team collaboration features
Pricing
Free
- Any.do
Any.do to do list
Any.do is a simple to-do list app to manage your tasks and subtasks with easy drag-and-drop function. One of the major selling points for Any.do is its capability to create task with your voice. If you’re familiar with Google Assistant or Siri, you already know how it works. Just speak to your smartphone and Any.do will create a to-do list of tasks for you.
Any.do also wins a lot of their users’ hearts with its simple and clean UI/UX design. You don’t have to spend too much time on learning a new tool.
Key Features
Simple to-do list management
Adding tasks with voice commands
Recurring tasks management
Unlimited file attachments
Notes within tasks
Customized theme options
Pros
Multiple task organization features
Native Calendar app
Easy to use
Cons
Free version doesn’t provide many features
Lack of advanced report option
Pricing
Starting from $2.99/mo
- TeuxDeaux
TeuxDeux to do
In case you’re not sure how to pronounce TeuxDeaux, it’s pronounced as “To Do”. This to do list app allows you to create a list of things to do and organize them altogether. You can drag and drop the tasks around to create different lists. Also, you can schedule each task or set a task to be repeated in the calendar.
TeuxDeaux provides you the styling option with Markdown. You can do most of the text formatting with their built-in Markdown. You can also share the app with your small team (up to 6 people) and you can download your list anytime.
Key Features
Custom to-do lists
Easy drag-and-drop feature
Sync with calendar
Support Markdown
Cross device operation
Pros
User-friendly interface
Text formatting toolset
Cons
Too simple for a comprehensive to-do list app
Lack of built-in time tracking module
No free version
Pricing
Starting from $3/mo
The Verdict: Which is the best to do list app that I should use?
The key to keeping your work organized is having your to-dos listed out neatly. You have to commit to your list to actually get things done. A good to-do list app can help you manage what to do and schedule when to do your tasks. You can use your to-do list app for personal use or small teams that do not require comprehensive management features.
There are a few qualities that you should be aware of a good to-do list software, such as the interface of the task list, the range of tools for organizing and tracking your progress and the collaborative options of your list.
Conclusion
Let us know your thoughts in the comment section below.
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