Best Apps For Tracking Business Mileage

If you’re a business owner, tracking your mileage can be a challenge. Between the constant need to fill out forms and the worry that you’re going to forget to do it, it’s easy to lose track of your mileage.

Luckily, there are apps that can help you keep track of your business mileage—and they don’t have to cost you anything at all! Here are some of our favorite apps that make tracking business miles simple and easy:

Best Apps For Tracking Business Mileage

The best mileage tracker app should be able to log and track business mileage and expenses automatically and categorize trips easily as business-related or personal. Furthermore, a good mileage tracker should strike a balance between affordability and features. With that in mind, we have compiled the top five best tracker apps for small businesses in 2022:

TripLog: Best overall mileage tracker
Hurdlr: Best for self-employed individuals
QuickBooks: Best for QuickBooks users
Everlance: Best for growing companies
MileIQ: Most affordable option for simple mileage tracking
Comparison of Best Mileage Tracker Apps
TripLog logo
Hurdlr logo
QuickBooks Self-Employed
Everlance logo
MileIQ logo
Visit TripLog
Visit Hurdlr
Visit QuickBooks Online
Visit Everlance
Visit MileIQ
FSB Rating (Out of 5)
4.16 / 10

POINTS

3.90 / 10

POINTS

3.88 / 10

POINTS

3.77 / 10

POINTS

3.60 / 10

POINTS

Monthly Pricing
Free or starts at $5.99
Free or starts at $10
$25 to $180
Free or starts at $12
Free or starts at $5
Users Included
One to Unlimited
Unlimited
Five to 25
Unlimited
One user per subscription
Automatic Tracking
✔
✔
✔
✔
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Categorize Trips as Business or Personal
✔
✔
✔
✔
✔
Bank or Credit Card Integration
✔
✔
✔
✔
Route Planning
✔

Snap Receipt Photos
✔
✔
✔
✔
✔
Note Taking
✔
✔
✔
✔
✔
Clock-in/Clock-out Timesheet
✔
✔

✔
Read Our TripLog review
Read Our Hurdlr review
Read Our QuickBooks Online review
Read Our Everlance review

Read Our MileIQ review
TripLog: Best Overall Mileage Tracker
TripLog earned the spot as the best overall mileage tracker because it includes all the essential features that you expect to see in a mileage tracker, including the ability to track business mileage automatically, connect bank and credit card accounts to track expenses, and categorize expenses as personal or business-related. It also includes a route planning feature, which you won’t see in most mileage tracker apps. TripLog also has separate apps for expense tracking, scheduling, and time tracking for employees.

TripLog logo.
Overall Score: 4.16 OUT OF 5

Offers a free plan for a single user
Multiple tracking options for different needs
Includes daily trip viewing and route planning to enable users to see their trips and plan their routes for future trips
Comprehensive app environment, as it connects with TripLog’s expense tracking, time tracking, and schedule apps
Generates IRS-compliant reports for claiming allowable expenses
Add-ons like TripLog Drive will yield higher upfront costs since the device is priced separately
Lower-priced versions don’t include helpful features like accounting software integration, mileage policies, and admin console
Requires custom pricing for more than 10 users
Pricing & Plans
Lite: Free—good for one user up to 40 trips per month—accessible via app only
Premium: $5.99 per user per month, up to 10 users—all Lite features plus multiple tracking options and expense tracking
Enterprise: Custom pricing, unlimited number of users, adds an admin console and mileage policies, tax and Health Insurance Portability and Accountability Act (HIPAA) compliance, and accounting integration
You can get a free trial of TripLog’s Premium plan for 15 days.

Read our detailed review of TripLog.
Features
Automatic mileage tracking: TripLog’s built-in automatic mileage tracker, MagicTrip, starts tracking your drive automatically within the first 2 minutes of driving and then stops automatically if it detects that you’ve been idle for a while.
Expense tracking: The app tracks different kinds of expenses related to your drives, such as parking fees, lodging, and meals.
Route planning: TripLog integrates with Google Maps to help company drivers plan their trips using the shortest possible routes.
Expert Opinion
We like TripLog because of the extended features you get in the paid plans. If you get the Premium + Time plan, you’ll have a scheduler, timesheet, and expense tracker, all from one service provider. We recommend TripLog because it saves you the cost of subscribing to other third-party expense trackers or timesheet apps. Instead, with a fee of less than $10 per user, per month, you can get three trackers.

TripLog’s mileage tracking devices offer a convenient and accurate solution for mileage tracking. You can choose from different tracking options, such as MagicTrip, for background tracking via mobile phone; Car Bluetooth, for moderate battery usage; Manual, for custom tracking; Beacon, a USB-powered device for automatic tracking; and TripLog Drive, the official TripLog dongle for mileage tracking with higher upfront costs. Regardless, with or without the add-ons, TripLog has many great features to offer.

Hurdlr: Best for Self-employed Individuals
Of all the mileage trackers in this list, we found Hurdlr to be the best tracker for self-employed individuals. It makes tax compliance easier by calculating your quarterly estimated tax payments automatically, and it also offers expense and tax tracking. Using the tax tracker, self-employed individuals can generate tax reports for submission to a certified public accountant (CPA).

Hurdlr logo.
Overall Score: 3.90 OUT OF 5

Premium plan includes accounting and invoicing features
Includes an expense tracker with automatic expense tracking for habitual or recurring expenses
Simple bookkeeping feature best fits freelancers with minimal inventory management needs
Will calculate your quarterly estimated tax payments
Hurdlr University—a great learning tool for first-time users
GPS tracking is not available in the free plan
Doesn’t offer route planning and daily driving summaries
Pricing plans can be expensive for self-employed individuals with minimal mileage tracking needs
Pricing & Plans
Free: Includes manual tracking and basic reports
Premium: $10 per month—includes unlimited auto-mileage tracking, auto-expense tracking, and real-time tax calculation
Pro: $16.67 per month, billed annually—includes all Premium features plus annual income tax filing through TaxSlayer, full double-entry bookkeeping, and advanced reports
Enterprise: Custom quote—designed for larger enterprises that need live training and advanced features, like mileage tracking with artificial intelligence (AI)-based automation
Read our review of Hurdlr.
Features
Automatic tracking: Available in any of the paid plans, this feature allows you to record your mileage automatically using your smartphone’s GPS. It starts automatically when your vehicle starts and stops when it detects that your vehicle has stopped moving.
Tax tracking and estimation: Hurdlr calculates your taxes automatically based on current IRS guidelines. When you subscribe to the Pro plan, you have the option to invite your accountant to review your tax information. If you need to file with Form 1040, the Pro plan includes free tax filing (federal plus one state) through Hurdlr’s partner for tax filing, TaxSlayer.
Income and expense tracking: The free plan allows you to track your income and expenses manually. When you upgrade to any of the paid plans, you have the option to track your income automatically. You can connect your bank and credit card accounts and categorize your income or expenses as Personal or Business. Swipe to the right to tag it as Business and to the left to tag it as Personal.
Expert Opinion
Hurdlr is a mileage tracking app that has more value for self-employed individuals. It calculates quarterly estimated taxes and includes free income tax filing through TaxSlayer. However, small businesses can use it as well. The Hurdlr Premium plan can also be a great QuickBooks alternative because of its bookkeeping and invoicing features, which are included in the Pro plan. We recommend Hurdlr for freelancers who need a mileage tracker, an expense tracker, and simple accounting features.

QuickBooks Online: Best for QuickBooks Users
QuickBooks started as an accounting software package and grew into a diverse software environment offering a range of features that solve common workplace problems. We chose QuickBooks Online as the overall best small business accounting software.

One of QuickBooks’ greatest features is the tax computation for mileage deductions, wherein users can choose between standard mileage rates and actual expenses. Just like standalone mileage apps, the QuickBooks app includes automated GPS tracking and mileage classification, but there’s no additional cost beyond your subscription to QuickBooks. In addition to mileage tracking, the mobile app performs most general accounting functions, making it our choice for the best mobile accounting app.

QuickBooks Online logo
Overall Score: 3.88 OUT OF 5

Mileage tracker built into the QuickBooks app—free for existing users
Comprehensive bookkeeping system—easy to track and account for mileage expenses
Option to choose between actual expense instead of standard rates for tax deductions
Requires subscription to QuickBooks Online, which is expensive especially if you don’t need accounting features
No route planning feature
Lacks a tax deduction finder
Pricing & Plans
The mileage tracker is built into the QuickBooks app and is free with any of the following subscriptions:

Simple Start: $25 per month for one user only
Essentials: $50 per month for three users only
Plus: $80 per month for five users only
Advanced: $180 per month for 25 users only
Read our review of QuickBooks Online.
Features
Automatic GPS tracking: QuickBooks Online tracks mileage based on GPS automatically—it records a trip every time you drive. You can then categorize the trip as personal or business-related; swipe left to mark it as Business or right as Personal. You can also add manual trips if needed, and you can add mileage expenses to a job invoice for reimbursement from clients.
Income and expense tracking: The tracker comes in a full-fledged bookkeeping platform, so you can seamlessly connect bank and credit card accounts to track income and expenses.
Expert Opinion
Overall, QuickBooks is a great choice for a new company looking for accounting software and a mileage tracker. In addition, the QuickBooks environment is diverse in that it can adapt to different business sizes and expansion opportunities. If you’re currently using QuickBooks, there’s no need to look for another mileage tracker. Most likely, the built-in tracker is enough for your needs. However, if you don’t need accounting software, we advise that you look at the other mileage trackers on this list.

Everlance: Best for Growing Companies
We rated Everlance as the best for growing companies because of its range of plans that cover self-employed individuals as well as businesses. Everlance tracks expenses for self-employed individuals but can also be used to implement an approval process as your business grows and you start reimbursing employees. This makes Everlance a practical solution for companies planning to expand in the near future.

Everlance is also a useful office tool for real estate agents who spend a lot of time touring listings with clients, making it one of our choices for the best real estate software office tools.

Everlance logo.
Overall Score: 3.77 OUT OF 5

Free plan supports unlimited users
Can set specific mileage rates for different purposes
In-app customer service assistance for Premium plan accounts
Contains an expense tracker, reimbursement system, and tax-saving tool
Free plan supports up to 30 trips only
Can’t connect credit card and bank account in the Free plan
No route planning feature
Pricing & Plans for Self-Employed
Free: 30 free automatic trips per user month, manual start and stop tracking, expense tracking with receipt uploads, and IRS-compliant exports
Premium: $8 per month with billed monthly or $5 per month when billed annually—includes unlimited automatic trip tracking for unlimited users, bank and credit card integration for expense tracking, trip classification with work hours and commute, deduction finder, custom Excel and PDF exports, and deduction finder
Premium Plus: $12 per month when billed monthly or $10 when billed annually—includes all Premium features, plus customized one-on-one training and VIP customer support
Pricing & Plans for Businesses
Free: 30 free automatic trips per user month—includes features like unlimited receipt uploads, reimbursement reports, customizable report approval workflows, and a central admin dashboard
Business: $12 per month or $120 per year with unlimited trips for unlimited users—includes features such as custom Excel and PDF reports, VIP customer support, and live admin and user training
Enterprise FAVR: custom quote—includes all Premium features, plus advanced functionality like enterprise resource planning (ERP) integrations and dedicated account manager
Read our review of Everlance.
Features
Mileage tracking: There are three ways you can track your drives in Everlance: Start Tracker, Auto-detection, or Manual Entry. Set the app to Start Tracker mode to track your drive based on GPS manually. The Auto-detection mode tracks mileage in the background on your mobile device automatically. Use Manual Entry if you forget to record a trip. Unlike the other two tracking modes, Manual Entry doesn’t create timestamps, so you might have to add a Trip Note to replace missing stamps.
Work hours: The Work Hours feature lets you categorize your trip as personal or business. Trips made during work hours are marked automatically as Business.
Expert Opinion
Everlance is a mileage tracker that features expense tracking and tax management. We like its tax-saving tool—this feature allocates money for your taxes automatically whenever new income enters your bank account. We find this feature a great budgeting tool for tax expenses. If you decide to expand from self-employed into a small business, you can upgrade to an Everlance Business account easily.

MileIQ: Best for Simple Mileage Tracking
If you want a simple and affordable way to track your drive, MileIQ is the mileage tracker app for you. MileIQ is a standalone, dedicated mileage tracker that offers basic features. It tracks, classifies, and reports your mileage and driving purpose based on your needs. The app is easy to use as it’s just a plain and simple mileage tracker. MileIQ is now included in Microsoft’s product suite, so Office 365 Business users can enjoy free unlimited tracking.

how to track mileage for work

When you track your miles during business travel, your tax savings increase in sync with your odometer.

But keeping records of that travel—consistent, accurate, and tidy ones, at that—is often a hassle. The admin work adds up quickly when you have to leaf through logbooks, gas receipts, toll booth slips, and credit card statements.

Luckily, a host of car mileage tracker apps use GPS tracking to make it easy to keep tabs on your small business travels—and keep IRS-compliant reports. Some free mileage trackers let you take a limited number of trips before you have to break out the credit card to cover a premium package. Other mileage apps lack a free version but offer a wealth of entry-level features.

Here are the five best mileage tracker apps for businesses in 2022. But first—how do you deduct business mileage, anyway?

How to deduct business mileage
If you’re self-employed, you can deduct your mileage any time you leave your business location—even if that business location is your house. One condition: The trip has to be for work purposes.

Which miles count?
Meeting with clients, making a sales call, visiting the post office to send shipments to customers—these are all day-to-day examples of when your small business might apply the mileage tax deduction.

Keep in mind that the mileage has to be “ordinary and necessary” to be a write-off. If you drive 15 miles to pick up inventory from a vendor and 15 miles back to your place of work, for example, you can deduct 30 miles total.

But if you take a 10-mile detour on the way back so you can visit your favorite bubble tea shop, that extra mileage can’t be deducted. You can only deduct the 30 miles you traveled for business.

The self-employed standard mileage rate
You deduct mileage from your taxes using a standard per-mile rate. For the 2021 tax year, the rate was 56 cents per mile. For the 2022 tax year, it’s 58.5 cents.

For quick trips around town, this may not add up to much. But once you start tracking work trips like attending conferences, visiting far-flung clients or vendors, the standard mileage rate can take a significant chunk out of your tax obligation—so long as you have a clear mileage log.

On top of that, food, lodging, and other costs on the road are also deductible business expenses. To learn how your business trips can save you money on taxes, check out our article on deductible travel expenses.

As an added bonus, even the cost of a mileage tracker is a deductible business expense. That’s right, a deductible expense to track even more tax deductions.

The best mileage tracker apps
The best mileage tracker for your business will depend on your needs as a business owner. Are you a rideshare driver? Do you pay reimbursements to employees for travel? Do you use Apple iOS or Android? Different apps cater to different needs. Skip scrolling through an app store with the five best mileage tracker apps to make mileage logging stress a thing of the past.

MileIQ
Free version: Up to 40 trips per month

Full version: $5.99/month, or $59.99/year (paid annually)

Features:

Automatic mileage tracking: Once you flag certain routes, MileIQ will automatically detect them when you drive, classifying them as expenses.

Work hours: You can set work hours to determine MileIQ’s automatic mileage tracking.

Integration with Freshbooks and Excel: If you use either of these apps to manage your expense tracking, MileIQ can export IRS-compliant reports to them.

Drawbacks:

Only tracks miles: MileIQ doesn’t offer any accounting tools, like expense calculation. It just tracks how far you drive and lets you classify the trip.
MileIQ

Overview:

As one of the most popular mileage tracking apps out there, MileIQ automates so much of the mileage tracking process. When you tag trips as “business,” the app remembers the route and assigns it the same tag in the future. This means tracking business miles doesn’t have to be a conscious thing—so long as you’re driving the same routes frequently. This feature may not be a good fit for rideshare drivers with routes that always vary.

MileIQ doesn’t offer any accounting capabilities beyond counting and classifying mileage; you won’t be able to calculate your tax deduction on the fly.

Best for:

MileIQ is a solid choice if you drive for your business, but not for a ridesharing job. It’s also helpful if you have irregular hours since you can set work hours in the app.

Everlance
Free version: Up to 30 automatic trips per month, plus unlimited manual trips and receipts

Self-employed premium version: $60/year (paid annually), or $8/month (paid monthly)

Business version: Starts at $120/user/year (paid annually) or $12/user/month (paid monthly)

Features:

Simple, clean interface: Users report that Everlance is simpler, more intuitive, and easier to use than other mileage tracking apps.

Automatic classification: Frequent places and trips are detected and automatically classified, and you can set rules for trip classification based on work hours and commutes.

Multiple ways to track expenses: Employees can snap pictures of receipts and upload them to the cloud or sync with their bank or credit card for automatic expense tracking.

Team reporting and analytics: As soon as a trip is classified as work-related, managers have access to trip details, including starting and ending locations, times, and complete route maps.

IRS-compliant mileage logs: Everlance provides downloadable mileage logs, and their Tax Center calculates mileage totals and deductions.

Drawbacks:

Limited free version: The free version only allows for 30 automatically tracked trips per month, though you can track additional trips manually.

Automatic tracking troubles: Some reviewers have reported that Everlance sometimes fails to start automatically at the beginning of a trip. That could mean you have to keep an eye on the app to make sure it’s working.

Everlance Update

Overview:

Everlance is easy to use, offers multiple options for expense tracking, gives managers more visibility into their team’s trips, and ensures IRS compliance for self-employed users and businesses of all sizes. With more than 18,000 ratings, their 4.8-star rating (out of 5) speaks for itself—currently, they’re the number-one ranked mileage tracker on the App Store.

Best for:

Whether you’re a rideshare driver, frequent business traveler, or manager of a growing business, Everlance will probably work for you. The app is user-friendly and feature-rich, and if you don’t make many trips, the free version is likely enough to suit your needs. Their downloadable mileage logs can save you work during tax season, too.

Keep in mind that Everlance has received some negative reviews about its automatic tracking capabilities. Before you start relying on it for your business, check out the newest reviews and developer updates, and take the free version for a spin.

SherpaShare
Basic version: $5.99/month or $59.99/year (paid annually)

Full version: “Super Premium” starts at $10/month

Features:

Unlimited, automatic mileage tracking: As many trips as you can make per month, tracked automatically via GPS.

SmartShare analytics for rideshare drivers: Track hourly revenue and profit, chat with other drivers, see a heatmap of where other drivers are active, and get recommendations on where to go based on past drives.

Drawbacks:

No free version
SherpaShare

Overview:

SherpaShare stands out for features tailored to rideshare drivers. Its SmartDrive tools not only let you keep track of how much you’re earning, but collect information that can help you earn more. Its driver heatmap, for example, shows you where other drivers are operating, so you can plan your locations strategically.

However, there’s no free version of SherpaShare—so you’d better be sure you’re going to use it before signing up.

TripLog
Free version: No automatic tracking, five vehicle limit, 40 trips per month

Full version: Premium plan is $4.99 a user/month or $60/year, team time tracking is $3.33/month. Enterprise pricing available by request.

Features:

Multiple vehicles and drivers on a single tracking system: Track company mileage easily for deductions and reimbursements.

Many ways to track mileage: Both manual and automatic, BlueTooth connection with vehicle, and compatibility with mileage tracking devices.

Photo capture for expenses: Employees can record receipts for expenses they incur on their trips.

Integrations: TripLog is partnered with several industry-leading tools such as QuickBooks, ADP, Concur, Xero, and others.

Drawbacks:

Free version doesn’t include automatic tracking: You have to enter mileage manually with TripLog’s free version. That more or less defeats the purpose of having a mileage tracking app—though new users can test out TripLog’s features with a 15-day free trial.
TripLog screenshot

Overview:

TripLog functions best when tracking all your employees’ mileage in one place. They even have the option of including extra expenses with photo capture, including gasoline or meals on the road. The app starts automatically when your vehicle starts moving, and you can activate an onscreen widget that counts your miles in real-time.

Best for:

TripLog is your best mileage tracking option if you have multiple employees with multiple vehicles who need to track their mileage. The free version lacks automatic tracking, though—so if you don’t have employees, but you’d like to test-drive a mileage tracker, TripLog may not be the best bet.

Hurdlr
Free version: Single user, no automatic tracking

Full version: $8.34/month for Premium, $16.67/month for Pro (when billed annually)

Features:

Other expenses: Hurdlr is a full-fledged expense tracking app; mileage tracking is just one of its capabilities.

App integration: Hurdlr can connect to your Uber, Lyft, Uber Eats, AirBnB, and other work accounts to track your income and calculate your taxes on the fly.

Bank integration: Connect Hurdlr to your business checking account to track income and expenses.

Drawbacks:

Slow starting: Some users have reported it takes up to one mile of travel before automatic tracking starts—meaning you can’t track that first mile and deduct it from your taxes.
Hurdlr

Overview:

Hurdlr stands out by integrating with rideshare and similar “gig economy” apps and calculating your taxes on the fly. If you have to pay estimated quarterly taxes, this can be a blessing; on-the-fly tax calculations make it much easier to estimate in advance how much you owe the IRS.

Since Hurdlr offers other expense tracking capabilities, it can be used to track expenses beyond travel for other tax deductions. If you’re just starting your business or dipping your toes into expense reporting apps in general, Hurdlr might be the one-stop-shop you’re looking for.

Note that some users have found Hurdlr delays a bit before it begins automatically tracking, so there is a chance your mileage reports may not be 100% complete. If that’s essential for your business, you may want to try a different app.

Best for:

Rideshare drivers and other “gig economy” workers, solopreneurs, and freelancers. Hurdlr also explicitly targets their app at real estate agents.

Need help staying on top of your tax deductions?
Mileage is just one of the travel write-offs that can reduce your tax obligation. Lodging, food, airfare, and other travel costs can also cut you a break. Learn more with our guide to business travel deductions.

Further reading: The Best Apps for Managing Receipts

How Bench can help
Your mileage is just one of many potential tax deductions available to your business. If you’re looking for a solution to tracking the rest of your expenses so you don’t miss a single tax deduction, try Bench. We’re America’s biggest bookkeeping company, and our platform automates so much of the stress of staying on top of your monthly reporting. Just connect your accounts, and your personal bookkeeping team automatically imports all your transactions to categorize and generate reports. You also get access to our in-house tax professionals who will help you optimize your income tax return, so you don’t leave a single cent of savings on the table. Learn more.

What’s Bench?
We’re an online bookkeeping service powered by real humans. Bench gives you a dedicated bookkeeper supported by a team of knowledgeable small business experts. We’re here to take the guesswork out of running your own business—for good. Your bookkeeping team imports bank statements, categorizes transactions, and prepares financial statements every month. Get started with a free month of bookkeeping.

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