For many, the idea of using technology to help manage your finances is a foreign one. But it doesn’t have to be! In fact, there are many apps that can help you track your mileage and expenses. If you’re looking for an easy way to keep track of your work-related travel costs, these apps will help you get started.
Apps like MileIQ and Expensify make it easy to stay on top of your car mileage so you don’t forget any trips—and because they’re mobile apps, you can use them on the go!
Table of Contents
Best Apps For Tracking Mileage And Expenses
This means if your employees often travel using their vehicles for business purposes, it is considered a business expense. This translates into potentially saving thousands of dollars worth of mileage deductions every year!
Do you want to claim these business mileage deductions for your business too?
If yes, the IRS requires you to track and provide proof of mileage spends in the form of mileage logs. Businesses can also use these records to calculate tax returns and justify deductions. This ensures your business stays audit-ready in case of IRS scrutiny.
Taxes are no fun – everybody agrees. To quote a great man…
The best way to track and report business miles for taxes, without question, is by using a mileage tracker app. This article discusses the benefits of using one and reviews top mileage tracking apps for 2022.
Let’s dive right in!
Why should businesses use a mileage and expense tracking app?
All working professionals need to keep track of business expenses for reimbursements or taxes. Take, for instance, sales professionals. Once finished with client meetings, they have to save all related expenses till it’s time to fyle reimbursements. Then, they spend an entire Sunday afternoon manually sifting through hoards of receipts and stitching them into compliant reports. There is no escaping this if they want the money they might have spent from their pockets for work reimbursed.
As is the case with any detail-oriented and labor-intensive task, manual errors in expense reports could stir up trouble with tax authorities. Nobody wants that.
An efficient mileage tracking app automates the entire process with little manual intervention, helping both employees and businesses stay on top of their finances. Also, an automated expense management software can:
Seamlessly facilitate mileage and expense reimbursements
Enable easy and well-documented tax deductions
Provide real-time insight into business and travel expenses
Enable Finance teams with a centralized dashboard to get expense insights
Eliminate the chance for fraudulent or overstated expenses and costly mistakes
Automated mileage and expense tracking software also help eliminate non-compliant or fraudulent claims, keeping businesses in an audit-ready state at all times. In fact, they can help reduce reimbursement cycles by up to 5x.
We’ve reviewed the best mileage and expense tracker apps to use in 2022 to help you make the right choice for your business.
SUGGESTED READ: Policy considerations for mileage reimbursements
Top mileage and expense tracking apps in 2022
- Fyle
Fyle’s mileage tracker is powered by Google Maps. You simply have to enter your start, stop, and end location, and the system will automatically calculate distance and cost based on differential mileage rates set by Finance. In addition, the app allows employees to duplicate or automate a recurring mileage expense submission in case employees use the same route (ex: home to office and back) repeatedly.
Fyle – best mileage and expense tracking app for businesses
Further, Fyle makes it easier for your employees to log multi-stop mileage expenses spanning multiple stops in a given day. When an employee adds an additional stop in the mileage form, Fyle also automatically calculates the distance and amount for easy and quick submissions.
Fyle is ideal for businesses that want to automate mileage tracking and the entire expense management process. It helps companies manage all employee-initiated expenses, corporate credit card spend and claim reimbursements. It also integrates with major accounting software like QuickBooks, NetSuite, Sage Intacct, and Xero, automating pre-accounting end-to-end.
- Stride
Stride is a free app that automatically logs every mile you drive and generates a tax compliant report to ease your tax-filing process. It is an excellent choice for solopreneurs or independent contractors looking for a simple app to track their business expenses.
Not only does it prepare IRS-compliant reports of mileage and other deductions, but it also offers expert support on identifying tax-saving opportunities.
- TripLog
TripLog is a good choice for SMBs with remote or traveling employees and self-employed individuals for keeping tabs on mileage and other expenses. In addition, its many features help business owners cut down on administrative work.
Its key features include automatic mileage tracking, route planning, frequent trip rules, and tax-compliant data reporting. It also can track personal and business mileage separately, which is extremely useful for traveling employees.
- Hurdlr
Hurdlr is the app of choice for entrepreneurs, independent contractors, and rideshare drivers. Alongside automatic tracking of personal and business miles, it has a neat tax estimator that helps you estimate your tax obligations ahead of time.
It also creates tax-compliant mileage and expense reports and reminds you of upcoming tax deadlines, making taxes much easier!
- MileIQ
If you’re an individual or SMB who’s only used paper-based systems to track mileages so far, MileIQ is a great app to take things online! Its mobile app runs quietly in the background, automatically collecting accurate logs of miles and classifying them into appropriate categories.
It also allows you to save frequently used routes and automatically compiles accurate reports of weekly and monthly miles traveled. If you’re looking for an app exclusively to track miles, look no further!
- SherpaShare
This one is exclusively for individuals or businesses that offer taxi, ride-sharing, or delivery services. SherpaShare automatically tracks miles without having to indicate the start and stop for trips manually.
The USP of this app is its Smart Driver Tools, which help drivers identify the best routes and track hourly income and profit. It also offers great deals and discounts on products and services like vehicle insurance and car accessories! Lastly, it helps businesses with the trickiest part – doing your taxes.
In conclusion
Mileage and expense tracking can get very messy very quickly unless you do it right from day zero of the financial year. Therefore, it’s best to delegate the mundane, frustrating, and compliance-riddled expense management-related tasks to someone with nothing better to do – a bot!
We’re sure Einstein would have sincerely appreciated expense management automation if it was a thing in his time. Too bad for him, but great news for us all – taxes are so much simpler with mileage and expense tracking software doing all the heavy lifting!
We’re always looking to add great mileage tracking apps to this list to help our readers make the right choice. If you have used mileage trackers you think everybody should know about, let us know at editorial@fylehq.com, and we’ll be happy to review them!
simple mileage tracker
Check out our list of free Mileage Tracking Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.
If you’d like to see more products and to evaluate additional feature options, compare all Mileage Tracking Software to ensure you get the right product.
Top 9 Free Mileage Tracking Software in 2022
FyleZoho ExpenseTripLogEverlanceExpensePointTimeeroVeryfi Receipts OCR & ExpensesMileageWise IRS-Proof Mileage Log Web Dashboard and Mileage Tracker AppSelenity Expenses
View Free Mileage Tracking Software
G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
View all Mileage Tracking Software
Results: 9
Fyle
Fyle
(862)
4.6 out of 5
Optimized for quick response
Entry Level Price:$4.99 per active user/month when billed annually
Favorite
The world has changed over the last three decades and it’s time expense management does. Fyle has invented a new, intuitive way to turn expense reporting real-time. Employees submit expenses on-the-go within apps they use every day – Gmail, Outlook, Slack, WhatsApp, phone gallery. There’s more — all expenses are submitted only after being checked for policies. This means employees get notified right within these apps if they’re violating any company policies. What’s more? – A modern corpora… Show More
Read Fyle Reviews
Daniel S.
My favorite thing about Fyle is the rapid reimbursements. I’m accustomed to reimbursements being rolled into the next paycheck, but Fyle decouples… Read review
UI
I use creating reports and adding expenses to the report. The good thing i like most is when you upload the receipt it will automatically detect… Read review
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Zoho Expense
Zoho Expense
(789)
4.5 out of 5
Entry Level Price:$0 Up to 3 users
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Zoho Expense is an online solution that enables organizations to effectively manage business travel and spend. Zoho Expense automates expense reporting – from receipt to the balance sheet, and helps organizations save a significant amount of time and effort. Zoho Expense also streamlines business travel and booking, enforces multi-level approvals, and tracks advance payments. Hidden costs and time associated with manual expense reporting significantly reduce courtesy of Zoho Expense’s abilit… Show More
Read Zoho Expense Reviews
Ravi C.
The best thing about Joe expense is it screen UI and beginners friendly features. The web application is really very easy to use for beginners. The… Read review
AN
Switching over to Zoho from Expensify — So far so good! The trial period was helpful to make sure that there would be a good transition between… Read review
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TripLog
TripLog
(35)
4.8 out of 5
Entry Level Price:Free
Favorite
TripLog is a comprehensive mileage and expense reimbursement platform designed to reduce labor costs, increase productivity and remove manual, laborious processes from leadership and users. Stand out features include Automatic Mileage Tracking, Receipt capture, Frequent Trip Rules, Commute Mileage Deduction, Shortest Distance and Overreport expense flagging.
Read TripLog Reviews
Chris W.
Ability to set a very low speed threashold to start a journey once connected to the cars bluetooth system (0kmph), others I have tried in the past… Read review
Gary C.
Accurately records mileage, even if phone app is in your pocket. Remembers favorite destination. Read review
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Everlance
Everlance
(30)
4.0 out of 5
Entry Level Price:Free
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Everlance is the modern mileage and expense management platform. We help businesses and independent workers save time and money with easy-to-use financial tools. Launched in 2015, our mileage and expense tracker has over 1 million users, a #1 rating in the app store and a feature by Apple as one of the “Best New Apps.” Our community of users has collectively logged over 20 million miles. Built on user feedback, Everlance Business takes the tedious work out of reimbursements and corporate co… Show More
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JD
I began using the free premium trial with Everlance and will definitely purchase to upgrade from the basic version! It provides automatic trip… Read review
Briana P.
I like that it automatically started tracking my driving as soon as I get into the car helping me to not lose recorded mileage in the case I forgot… Read review
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ExpensePoint
ExpensePoint
(46)
4.8 out of 5
Optimized for quick response
Entry Level Price:Free
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ExpensePoint – The Happy Expense Reporting System ExpensePoint is cutting-edge expense management and expense reporting software for small to large multi-national enterprises that fully automates employee expense report processes. Features include Receipt Reading and imaging, approval routing, credit card uploading, policy enforcement. and much more. The platform serves all global markets and is accessible via any web browser or Android or iOS mobile device. ExpensePoint’s cloud-based platfor… Show More
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Heather C.
How easy it is to fill out cost reports for mobile and web applications. It’s easy to charge your phone and start using and operating a web… Read review
UC
Simple, easy to use and had the features that we are looking for in our expense management. The implementation is quick and easy. And post… Read review
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Timeero
Timeero
(13)
5.0 out of 5
Entry Level Price:$5 per user/month
Favorite
GPS Time & Mileage Tracking for businesses and teams of all sizes. TIMESHEET SOFTWARE If you are tracking hours worked for your team with paper or spreadsheets then you are definitely losing money and time. Timeero saves you time, by helping you spend dramatically less time chasing timecards. Also with accurate time tracking, you can rest assured that there is no time theft. Easily calculate overtime and comply with DOL, DCAA and FLSA laws. GPS LOCATION TRACKING The paper and trust way … Show More
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Melisa P.
Not only is this app super user-friendly, it has everything you need for your business needs. From time tracking, mileage tracking, geofencing, to… Read review
ET
I love the ease of use of Timeero, and how responsive the support team is. I like that Timeero gives me so many great features, like GPS tracking,… Read review
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Veryfi Receipts OCR & Expenses
Veryfi Receipts OCR & Expenses
(47)
4.7 out of 5
Optimized for quick response
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Veryfi empowers organizations to capture, extract and transform unstructured documents into structured data at scale. Our suite of data transformation APIs and mobile capture technology can be leveraged across industries to eliminate manual data entry, avoid human error, and unlock valuable business intelligence in seconds. Trusted by enterprises and software companies alike, Veryfi’s AI-based platform is delivering fast, accurate, and secure data to hundreds of companies globally. Veryfi supp… Show More
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CN
Constant improvement and refinement since I have started using it over a year ago. Best mobile app to ingest or collet receipts by far. The OCR is… Read review
Jan Christopher V.
- Receipt scanning is super fast and beautifully accurate. Much faster than the competition I tried – Attaching receipts of multiple pages is very… Read review
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MileageWise IRS-Proof Mileage Log Web Dashboard and Mileage Tracker App
MileageWise IRS-Proof Mileage Log Web Dashboard and Mileage Tracker App
(2)
4.8 out of 5
Entry Level Price:Free
Favorite
MileageWise offers quite a new approach to Mileage logging especially when it comes to Past Mileage Recovery. The company provides a comprehensive solution for Real-time Mileage Tracking (with Monitoring-free Tracking Options) resulting in IRS-Proof Mileage logs. At the same time, they focus on making Recovering and Reconstructing Past, Lost, and Possible Mileage attainable without the help of an Accountant or any other Big Investment. MileageWise has a two-platform formula to cover a full … Show More
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Wayne V.
My favourite function is AdWise. You can really fast make your mileage log with this function. Read review
UF
I can make a flawless mileage log with it, definitely better than the other apps, I only need it for mileage logging. The guys at Customer Support… Read review
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