There are a number of free online calendar planners that you can use, and the best one for you will depend on your needs.
All of the ones we’ve recommended are easy to use and totally free, so you can’t go wrong, but here are some things to consider before you make your choice:
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Best Free Online Calendar Planner
You don’t need lots of fancy productivity tools. If deployed correctly, a simple online calendar should suffice for most of your organizational needs.
There are lots of free online calendars to choose from. At one end of the scale, there are well-known apps like Google Calendar. At the other end, you’ll find several niche apps that are worth considering.
Here are some of the best free online calendars.
1. Google Calendar
Starting with Google Calendar is a no-brainer. The free app is tightly integrated with Gmail, Google Contacts, Google Keep, and the rest of the company’s suite of productivity apps.
The feature list is extensive. Sharing calendars with other users is a breeze, you can color-code single appointments and entire calendars, and there’s a helpful Find a Time meeting scheduler which can scan all invitees’ calendars for a mutually available free slot.
But while Google Calendar is the most recognizable app in the sector, it is not without its drawbacks. Power users complain about the lack of labels and tags, and—critically for some users—there’s no offline support when using the calendar on a desktop.
Google Calendar is also available on Android and iOS.
2. MyStudyLife
If you’re a student (or a teacher!), you need to check out MyStudyLife.
As a sector, education relies heavily on calendars. Thing such as class timetables, homework deadlines, revision sessions, exam dates, and coursework submission all need to be logged and monitored.
The developers have created MyStudyLife with these types of agenda items in mind. The app supports week and day rotation timetables, comfortably manages school holidays and new academic years, and offers a full-featured task manager.
The app has a central dashboard which displays information from all your categories at the same time.
MyStudyLife is available on the web, Android, and iOS. All the platforms have an offline mode and sync to the cloud.
3. Cozi Family Organizer
Running a family is a full-time job. Juggling kids’ extra-curricular activities, planning meals, organizing shopping trips, and visiting doctors arguably requires even more careful attention to agendas than typical 9 to 5 employment.
If you want to make sure your family is all on the same page, you could sign up for Cozi Family Organizer.
It’s a free web calendar that has separate sections for activities such as meals, birthdays, and health appointments. There’s also a contact manager, a family journal, and a built-in way to send SMS messages to other family members.
The free version of Cozi is ad-supported. It’s $20 per year for the Gold version. It removes ads and introduces a few extra features such as month view on mobile and a birthday tracker.
4. TimeTree
If support for calendar collaboration is essential to you, check out TimeTree. It’s another of the best free online calendars.
The app’s specialty is being able to share an event with anyone else, even if they are not a TimeTree user. You can also share and collaborate on entire schedules, such as a kid’s calendar or a work agenda.
To aid collaboration and event organizing, TimeTree lets you pick what type of calendar you are working on. For example, there are relationship calendars (for two-person sharing), a friends’ calendar (which has a built-in chat feature), work calendars, and more.
TimeTree also has a native reminder and note functionality. Like the calendars, you can share your notes with other users and work on them collaboratively.
5. Outlook Calendar
There are three big names in the world of free web calendars—Google, Microsoft, and Apple. Although there are some differences between them, you can’t go far wrong whichever of the three you decide to use.
Some of Outlook Calendar’s best features include a shared family calendar for your Microsoft family group, automatic integration with your Outlook email address for events and other calendar entries, and support for Cortana.
Cortana support is particularly noteworthy. You can add events, set reminders, and more, without needing to open the main site.
6. Jorte
Japanese company Jorte is another company which offers a free online calendar with paid extras for those who need them.
The app attempts to recreate the flexibility of a paper schedule in a digital form. That means you can use each day’s slot in a variety of ways, including for pictures to make the calendar function more like a diary or journal.
And if you’ve already got an existing calendar with Google, iOS, or Yahoo, you can easily sync it with Jorte from within the app.
Jorte also lets you follow other people’s calendars; they will appear directly in your schedule. You can find calendars for everything from garbage collections dates to local event listings.
Three pro plans are available. They cost $1.99, $2.99, and $3.99 and offer more features.
7. Any.do
Any.do includes a free web calendar that’s tightly integrated with the much-loved note and task management app. The former standalone app is now part of the broader suite; you cannot download it separately.
The main benefit of using the Any.do calendar comes from its impressive notifications. You can take advantage of location-based reminders, daily task preview alerts, and manage travel-time notification delays.
All the usual suspects—like Google Calendar, iCloud, and Outlook—can be made to sync with the Any.do interface.
And the Any.do Moment feature lets you plan each new day in seconds after you wake up by combining your calendar appointments and task list.
Finally, Any.do supports one of the widest number of platforms. In addition to accessing your calendar online, you can also use it on Android, iOS, Mac, Windows, Wear OS, Apple Watch, Amazon Alexa, and Google Assistant. It even works with Slack!
best free calendar app
Google Calendar
Overview: A dependable calendar app that integrates with most productivity apps.
Google Calendar is an excellent cross-platform calendar app. It’s the default calendar on Android phones, and it also works well on iPhones. It’s simple to create new events whether you’re on your phone or computer, and everything always stays synced no matter what time zone you’re in.
Plus, Google Calendar integrates with just about any other productivity app you can think of, so it will readily fit into your existing productivity system.
If you also use Gmail, then it gets even better, as Google Calendar can automatically create events based on emails you receive. This is a lifesaver when booking things like flights or concert tickets.
Price: Free
Platforms: Android, iOS, Web
Apple Calendar
Overview: A basic calendar app for Apple enthusiasts.
If you’re all in on Apple products, then Apple Calendar is an excellent choice. It keeps all of your events synced across your iPhone, iPad, Apple Watch, Mac, and whatever shiny device Apple will dream up next.
As far as calendar functionality, Apple Calendar offers all the features you’d expect, including a strong integration with Siri that allows you to add events with just a few words.
Price: Free
Platforms: iOS, Mac, Web
Outlook Calendar
Overview: A decent calendar app that’s likely the default at your office or school.
Love it or hate it, you’re probably familiar with Outlook Calendar. It’s more or less ubiquitous in large companies and institutions such as universities. In fact, this is the app’s main advantage: lots of people already have it and use it.
The app itself is certainly solid. You can create events and reminders, send meeting requests, and view multiple calendars at once.
There aren’t any additional “fancy” or otherwise noteworthy features, and that’s fine. If you just want a basic calendar for keeping track of your meetings and work events, Outlook Calendar is perfect for the job.
Price: $69.99/year as part of Office 365 Personal, though your employer or school probably provides free access.
Platforms: Android, iOS, Mac, Windows, Web
SavvyCal
Overview: Schedule meetings without endless email exchanges.
Whether you’re a student or professional, scheduling meetings is the worst. You can spend weeks sending emails back and forth trying to find a time that works for both of you, to the point that you forget why you wanted to meet in the first place.
SavvyCal aims to solve this problem. The app syncs with Google Calendar so that your availability for meetings is always up to date.
When you want to schedule a meeting, all you have to do is send a link with a list of times you’re available. The recipient then picks the time that works best for them, and the meeting they schedule is automatically synced to both of your calendars.
In these features, SavvyCal is similar to lots of other scheduling apps. The main difference is that it overlays the recipient’s calendar onto the scheduling page. This dramatically speeds up the scheduling process since the recipient doesn’t have to switch back and forth between their calendar app and SavvyCal.
We also like that SavvyCal integrates with Zoom, our video call app of choice, as well as Zapier and Google Meet. Integrations with Outlook Calendar and iCloud Calendar are also in development.
Price: $12/month (per user)
Platforms: Web
Fantastical
Overview: A multilingual Mac/iOS calendar app with one of the best Apple Watch apps we’ve seen.
If you’re an Apple user looking for an alternative to the default calendar apps on Mac/iOS, you should check out Fantastical.
The main strength of Fantastical is its deep integration with the Apple ecosystem. Whether you’re on your Mac, iPhone, iPad, or Apple Watch, Fantastical offers a beautiful, simple calendar that always stays synced.
The app has especially strong natural language processing, letting you quickly create events whether you’re at your desk or on the go. You can even do some more sophisticated things such as setting geofenced reminders (allowing you to get reminders only when you’re in a particular location).
Finally, Fantastical also integrates with iCloud, Google Calendar, Outlook Calendar, and a variety of other apps. And the app is fully localized for English, French, German, Italian, Spanish, and Japanese, making it great for multilingual users or workplaces.
Price:
- Mac: $49.99 (after a 21-day free trial)
- iPhone/Apple Watch: $4.99
- iPad: $9.99
Platforms: iOS, Mac
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