Best Hr Tools For Small Business

With expanding the business, HR tasks are now more complicated. The more employees you have, the harder it is to keep them all happy, motivated and productive.

If you’re a small business owner with 10 employees or less, this is a problem you might have already faced. Eventually, it will be easier for your team to just spend their time on actual work instead of managing HR-related tasks.

Fortunately, there are a lot of tools you can use to help ease the burden. These tools will make HR tasks easier to organize and manage so that both your employees and your clients can benefit from the change.

Here’s what you need to know about finding the best HR tools for small businesses:

Best Hr Tools For Small Business

Not every business can afford a full HR staff, and in some cases, an HR software or service can take an employee’s place at a fraction of the price. The best HR software for a small business can handle a multitude of tasks such as hiring, payroll, benefits, and performance management. Many providers offer all-in-one systems, while others have standalone solutions that you can purchase separately. Some even provide professional employer organization (PEO) services for small businesses needing expert help handling day-to-day HR.

In this guide, we compiled a list of the 10 best HR software for small businesses.

  • Rippling: Best overall HR system for small businesses
  • Gusto: Best for small businesses needing payroll software with basic HR support
  • Paychex: Best for solopreneurs and employers looking for flexible payroll and HR solutions
  • TriNet Zenefits (formerly Zenefits): Best for companies in highly regulated industries
  • ADP Run: Best for small businesses that plan to grow into large enterprises
  • Paycor: Best for companies that want fully configurable payroll with robust HR tools
  • BambooHR: Best for businesses wanting to foster employee loyalty and minimize turnover
  • Zoho People: Best for budget-conscious companies requiring basic HRIS tools
  • Homebase: Best for employers looking for unlimited time tracking and employee scheduling solutions
  • Freshteam: Best for small businesses needing free applicant tracking and recruiting tools

Top HR Software for Small Business Compared

CompanyFree planStarter Monthly PricingApplicant Tracking and Job PostingsOnboarding ToolsTime TrackingPayrollEmployee BenefitsPerformance and Learning ManagementPEO Option
$10 per employee*✓**✓**✓**✓**✓**Learning management only**✓**
Visit Rippling
$39 + $6 per employeeBasic toolsHealth plans limited to 39 statesPerformance management only
Visit Gusto
$39 + $5 per employee✓**✓**Learning management only
Visit Paychex
$10 per employee✓**Health plans not available in Hawaii
Visit Zenefits
Custom-priced✓**✓**Learning management only
Visit ADP Run
$99 + $5 per employee✓**✓**
Visit Paycor
$8.25 per employee for its premium plan*✓**✓**Performance management only**
Visit BambooHR
Limited to five users$1.50 per employee✓**
Visit  Zoho People
For one-location businesses$19.95 per locationLimited to 47 states**
Visit  Homebase
For up to 50 employees$71 + $1.20 per employeeTime off management onlyXX

best hr software for startups

Breezy HR

Breezy HR

Breezy is a visual recruiting and applicant tracking system that helps businesses improve their hiring process. Their drag-n-drop interface & automation features make it easier to focus on suitable candidates.

It helps you advertise your open jobs on over 50 job boards with a single click.

Breezy offers integrations with Google Apps and Microsoft Office 395 for email and calendar.

Breezy’s iOS and Android apps let real-time conversations flow, notify the team about relevant events.


  • Assessment Management
  • Activity Tracking
  • Customizable Reports
  • Data Import/Export
  • Employee Database
  • Employee Management
  • Real-Time Reporting
  • Recruitment Management


  • FREE – 1 active position, one active candidate pool
  • Startup: $143 per month, billed annually or $171 billed monthly
  • Business: $399 per month, billed annually or $479 billed monthly

*All paid plans include free trial, unlimited users, candidates, and customer support.Learn More


Freshteam HR Software

If you want HR software that will actively increase employee productivity, then Freshteam should be on the top of your list.

FreshTeam is one of the best HR software for small businesses and startups that offers plenty of features that allow you to manage all of your HR processes. These features include applicant tracking, CRM (customer relationship management), employee recruitment, and more.

Freshteam gives its users complete control over the hiring process, and it does so without sacrificing the quality of candidates.

The solution also offers referral management and basic team collaboration. Another bonus that comes with Freshteam is email application management. All of these features help to make Freshteam your go-to system for tracking and recruitment as you get all the functionalities you need in a single platform.

Freshteam offers integrations with many third-party apps and services such as Facebook, Google Calendar, Freshsales, and Freshdesk.

What do you get for free?

  • Email Application Management
  • Job Embeds
  • Basic career site
  • Team collaboration
  • Referral management
  • Management of job posting


Unfortunately, the free version limits you to only five users.Learn More



Bitrix24 is a cloud based collaboration and project management software solution that helps with all your HR-related tasks. In addition, it offers 25 free HR tools that can give you all the HR features and functions you need.

The solution is top-rated HR software among small businesses and is currently used by over 2,500 HR departments, staffing agencies, and recruiters.

Like an HR system, Bitrix24 offers features such as a private social network, document management, employee portal, shared calendars, leave requests, and employee workload planning. The solution also offers plenty of project management features.

It also offers some advanced features, such as appreciation badges, which can help companies give employee management a boost when needed.

Bitrix24 is a project management software that doubles as HR software. Still, if you are looking for something more specialized in project management, we highly recommend looking at the best project management software for startups.

What do you get for free?

  • Employee directory
  • Calendars
  • Time off & leave management.
  • Document management
  • Time Management
  • Activity stream
  • Recruiting
  • Permissions
  • Company-wide announcements
  • Work reports
  • Performance Reviews
  • Collaboration
  • Company structure
  • API


Unfortunately, the free version has some limitations. You are only limited to 12 users and 5 gigabytes of online storage.

It’s also quite strange that managing employee absence, a feature that is considered essential for any human resources management system is not included in the free plan.

You also don’t get access to customer support. And can’t brand the system with your company logo.



Gusto HR software

Gusto is an HR software that can simplify your business’s complex HR processes. It offers a centralized platform that enables users to manage benefits administration, payroll, and workforce compliance.

The HR software solution helps businesses go paperless by moving all their paperwork to the digital platform. Businesses can store their documents, forms, and employee data – all in one central location.

The employee directory allows the HR team to streamline tracking and manage time-off requests. You will also easily create a vacation and sick policy and store them where all your employees can easily access them.

Gusto offers plenty of features that you will need to pay for with other HR payroll services, such as W-2s, 1099s, automated tax filings, pay schedules, expedited payrolls, and multiple states. Even better, it doesn’t limit you to a certain number of payrolls, and you get unlimited payrolls.

Gusto is the best HR software for small businesses and startups.

What do you get for free?

  • Vacation and sick policies
  • Employee directory
  • Electronic Signature
  • Org Chart
  • Digital forms, including W-4s and 1099s
  • Automated balances tracking
  • Online time-off requests by employees
  • New hire self onboarding


Retrieving basic information (for employees) can be, at times, quite complicated, and a slack integration could step up the solution’s game. The reporting options could also use some depth, and some employers complained about having few options for 401Ks.


Cezanne HR


Cezanne HR is one of the best HR software solutions for international teams or teams with global operations. That’s mainly thanks to the solution’s capability of dealing with international regulations and local laws in different countries. They also offer multi-language and multi-currency support.

The solution is a modular system that allows users to pick and choose precisely what the business needs and nothing else. In addition, Cezanne offers tools for performance reviews, recruitment, people management, Payroll, and more.

Cezanne is a more comprehensive solution than other options on this list. It offers some advanced modules such as the career and succession module that allows users to strategically plan for their future needs, map key roles, identify potential successors, and so on.

Cezanne provides workforce analytics tools and complementary solutions for payroll. In addition, the platform is accessible to employees and HR managers through a native mobile app for Android and iOS devices.


Cezanne is a comprehensive, fully-featured solution, but this comes at the price of complexity here. It requires a bit of experience to get used to it and has a steep learning curve that will not fit everyone’s liking. In addition, the system is only available on the cloud, which means you’ll have to have an internet connection to access the platform.

Cezanne Pricing

Cezanne HR doesn’t have clear pricing plans, but instead of enduring the negotiations with a salesperson, you can get a quote using their online quote calculator.


Let us know your thoughts in the comment section below.

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