Whether you’re starting out as a new entrepreneur or a seasoned business owner, staying on top of everything is crucial to the success of your company.
But, with the many things to manage, it can be easy to get lost in the chaos and forget some important tasks.
Task management apps can help you stay organized and focused on what needs to be done. They also give you an overview of your team’s progress so that you are always up-to-date with what’s going on.
In this article, we’ll talk about the importance of task management in a company and how it can take your business to the next level. We’ll also discuss some popular task management apps for teams that will help you stay organized at work!
Best Task Management Apps For Teams
1 Asana
Asana focuses on project and workflow management. Its most prominent features include task lists, comments, notifications, and other team collaboration features.
- Key features: Task lists are organizable by deadline or project. You can comment on tasks and tag teammates. All your teammates can privately message one another. All communications trigger notifications, as does the assigning of tasks.
- Price: A free introductory tier is available, and paid plans start at $10.99 per user per month.
- Differences between free and paid versions: Asana’s free tier includes three project views, community support, and basic workflows, reporting, and security. Asana’s paid tiers include advanced versions (or greater amounts) of all these features.
- Pros: With Asana, you can easily group a project’s tasks together, assign these tasks to team members, and see a detailed list of each team member’s assignments and deadlines.
- Cons: Asana doesn’t enable managers like yourself to create Gantt charts. It lacks an easy way to plot out the ideal amount of time team members should spend on each task.
2 Monday
Monday is a task management app largely focused on project management. You can use it to set timelines, expedite requests, share files, automate workflows, and create Kanban boards.
- Key features: Gantt charts clarify timelines. Requests can be easily filed and approved. Automated workflows are customizable. Kanban boards are quick to create, and they provide spaces for sharing files.
- Price: Free individual plans are available, and team plans start at $8 per user per month.
- Differences between free and paid versions: When you upgrade to a paid Monday plan, you get unlimited free viewers and items. You also get extra storage, timelines and Gantt charts, hands-on customer support, greater dashboard functionality, and more automation features and integrations.
- Pros: Monday has most of the features that a team leader would need to properly manage tasks.
- Cons: Although Monday promises extensive customer support to paid members, it can be difficult to find the phone number to call in the first place.
3 Trello
Trello is a task management app centered on boards, cards, and lists. With these tools, you can get both a close-up and bird’s-eye view of all your projects.
- Key features: Boards, lists, and charts come together to approximate Gantt charts. Productivity tracking tools are available. Many popular small business apps integrate seamlessly with Trello (e.g. Trello to Jira, Trello to Excel, Trello to Slack, etc.).
- Price: Free plans are available, and paid plans start at $5 per user per month.
- Differences between free and paid versions: Paid plans come with unlimited boards, advanced checklists, customization features, and more user-friendly views.
- Pros: Even Trello’s free tier includes unlimited cards, storage space, and users.
- Cons: Each card or task in Trello can only belong to one project or board. This limitation is rare among other task management software platforms.
4 Fellow
Fellow stands out from other task management software programs in that it focuses on meetings. Through the meetings that Fellow helps facilitate, you can determine key action items for your team to tackle later while sharing feedback and notes. And you can do it all while integrating Fellow with your most important apps.
- Key features: Fellow acts as a team hub for meeting agendas and notes, plus any feedback and action items that result from your meetings. You’ll get access to numerous meeting-related templates and idea streams that replace paper notebooks. You’ll also get full integrations with dozens of apps, ranging from basics like Google Calendar to HR platforms like Workday.
- Price: Fellow is free for a maximum of 10 users. The Pro plan is $5 per user per month, and custom-priced plans are also available.
- Differences between free and paid versions: Fellow’s paid versions impose no limits on shared streams, action item due dates, and more. They also offer seamless integrations with Jira, Asana, and Zapier.
- Pros: Fellow makes the most out of your meetings, which is key to determining, assigning, and managing tasks. It includes virtually every pertinent meeting tool under the sun.
- Cons: Fellow isn’t a through-and-through project management tool like some of the other entries on this list. But that’s only a bad thing if you’re not currently happy with your project management tool.
Fellow is a great complement to your project management app (or any of the apps on this list). With both organized task lists and streamlined events for identifying and assigning tasks, your team will swiftly ace all its goals.Try Fellow for free
5 Wrike
Wrike’s workflow management platform is built from a foundation of multi-priority task lists. Its ultimate goal is to facilitate fully transparent team collaboration.
- Key features: You can customize your Wrike workspace, expedite requests and approvals, and create interactive Gantt charts and Kanban boards. You’ll also get project risk prediction alongside advanced communication features.
- Price: Wrike offers a free tier, and paid plans start at $9.80 per user per month.
- Differences between free and paid versions: Paid tiers include shareable dashboards, increased storage, more integrations, interactive Gantt charts, and customizable features.
- Pros: Wrike is among few task management software programs to include risk prediction, and its workspace is among the most customizable out there.
- Cons: Wrike’s customization features are only available to users who opt into the second-most expensive plan.
6 Todoist
Todoist specializes in proactive project management. It highlights the most urgent tasks on your list to streamline your time management.
- Key features: Todoist always surfaces your most urgent tasks. It streamlines task delegation when you’re overwhelmed. You can also visualize your team’s productivity to help decide which tasks you should elevate or save for later.
- Price: Todoist offers a free introductory plan, and paid plans start at $3 per month.
- Differences between free and paid versions: Paid Todoist plans allow for a greater number of active projects and collaborators per project. You’ll also get a greater maximum file size, more filters, and a team inbox.
- Pros: Todoist is among the most affordable task management tools. Its least expensive paid plan costs $3 per month, not $3 per user per month. This flat fee can reduce your task management expenses.
- Cons: Gantt charts aren’t among the features Todoist highlights on its plan comparison page. Project managers who need timeline views may thus find Todoist lacking.
7 ClickUp
ClickUp boasts significant overlap with traditional project management tools, but with more time tracking features. Its timeline features are of particular note.
- Key features: ClickUp’s most unique features include granular time estimates, time in status, and work in progress limits. High-end plans also come with numerous integrations, extensive security features, and robust support.
- Price: ClickUp is available either for free or starting from $5 per user per month.
- Differences between free and paid versions: Paid tiers include unlimited spaces and file storage. Higher-end paid tiers come with the full scope of ClickUp integrations, support, and security.
- Pros: The App offers numerous integrations, not to mention ClickUp time tracking features uncommon among other task management platforms.
- Cons: The vast majority of ClickUp’s advanced security features and support are only available with its custom enterprise plans.
8 Basecamp
Basecamp is a project management platform intended for remote use. Both virtual and in-person teams can use it to streamline communication and workflows in various ways.
- Key features: Through Basecamp, you and your team can send important notifications. You can also create message boards and store and share relevant files.
- Price: Basecamp is available either for free or with a flat fee of $99 per month, independent of your number of users.
- Differences between free and paid versions: Basecamp’s paid tier includes a company HQ, priority support, and advanced client access. It also comes with an unlimited number of clients alongside team projects and project templates. The paid plan also eliminates user and project limits while substantially increasing storage space.
- Pros: Basecamp combines commonly sought communication, project management, and file storage and sharing capabilities in one flat-fee platform.
- Cons: Basecamp lacks Gantt charts, Kanban boards, and many other important visualization tools.
9 Airtable
Airtable enables you to design custom applications for all kinds of task management needs. You can use it to create a fully customized product planning interface, track bugs in software engineering projects, and plenty more.
- Key features: Lower-tier Airtable features include solely non-custom task management tools such as grid, kanban, calendar, gallery, and form views. Higher-end tiers come with customization, editing and permissions, and professional services.
- Price: Airtable offers a free tier, and paid plans start at $10 per month per user.
- Differences between free and paid versions: Apps, customizations, and Gantt and timeline views are solely available with paid plans. The highest-level paid tier comes with professional services, admin tools, and an ongoing success program.
- Pros: For professional or enterprise-level users, Airtable offers customization features largely unavailable elsewhere.
- Cons: The free tier and lowest-level paid option lack most of the advanced features that distinguish Airtable from its competitors.
10 Taskworld
Taskworld is a project management and time tracking app designed entirely for teams. This design principle means that Taskworld lacks an introductory free tier intended primarily for individual, not business, use.
- Key features: Chat, workspaces, guests, and active projects are Taskworld’s primary features. Additional task management, project management, security, support, and collaboration tools are included.
- Price: Taskworld starts at $10 per user per month, with no free tier.
- Differences between free and paid versions: There is no free version of Taskworld.
- Pros: Since it lacks a free plan, the lowest and highest Taskworld tiers differ relatively little from one another.
- Cons: Despite the relative consistency of Taskworld’s many plans, its security features are notably lacking at lower tiers.
best task management software free
1. DragApp
DragApp is more than a task management platform. It is a shared inbox solution with a lot of features to help teams manage their entire workflow.
It is the only software on this list that works inside Gmail. After all, most tasks start and end as emails in your inbox, so Drag was developed to eliminate the back and forth between your Gmail and another task management tool. When you manage your projects inside Gmail, you gain more productivity, saving steps on the processes you would need to take with third-party tools or extra browser tabs.
Everything inside your Drag boards is customizable. First, there are two views available: Kanban and list. So you can choose the one that better suits the way you need to handle your tasks inside a board.
You can add notes and due dates to your cards, and mention teammates on the private chat, centralizing all the communication necessary on a specific task. Also, you can drag your cards easily between columns to help you with tracking the steps of a project.
Drag is forever free for individuals and teams, with essential, but limited features. Still, it is functional, and it can be of great help on organizing not just your tasks but your email inbox. For more advanced and unlimited features, you can acquire a paid plan that starts at $8 user/month, billed yearly.
Main features:
- Unlimited Users Available
- Shared inboxes
- 10 boards
- Unlimited integrations (Google Groups, Google Calendar)
- 100 cards per board/month
- Unlimited collaboration (delegation, collision detection, reply as an alias, and more.)
- Unlimited productivity (checklists, notes, color coding, tags, sort & filter)
- Limited workflow
2. MeisterTask
MeisterTask is a multi-platform collaboration tool focused on task management. You can use MeisterTask to organize and manage individual tasks in a customizable environment that adapts to your needs. It works with Kanban boards, and it allows you to fill your duties with all the information you need.
This software will allow you to build automated workflows to help your team be more productive while managing a lot of project tasks at the same time.
It offers a free version that small teams can benefit a lot from, but its paid plans start at $4.19 per month.
Main features:
- Up to 3 projects
- Unlimited project members
- Customizable project boards
- Import from Asana, Trello, Wunderlist
- File attachments up to 20 MB per file
- Mobile apps
- Email support
- Time tracking
- Task from emails
3. Nifty
Nifty is a free task management and project management software that enables an individual and team to manage their tasks in a very customized and tailored fashion. One is able to manage the tasks of an entire team in Nifty or the personal tasks in his day to life to make sure nothing falls through the cracks.
Tasks in Nifty can be managed in two views either a typical kanban board that can be portrayed in dark mode, light mode or classic mode or teams can use the list view to provide a more rigid approach in the form of a modern spreadsheet. On its free plan Nifty also enables time tracking and custom fields on tasks to provide an optimal experience
The free version of Nifty enables access to unlimited team members and expands to only paying for what you actually end up using so admins can avoid overpaying
Main Features:
- Recurring tasks
- Calendar integration
- Custom fields
- Time tracking
- Subtask
- Collaboration
- Documents
- Unlimited Team Members
4. Todoist
Todoist is a free task management app that helps you to keep in control of everything, either in your personal or work life. It allows you to create sections and subtasks, improving the way how you can keep track of your projects. It’s also possible to favorite tasks and highlight them as priorities.
If you need to work with a team, Todoist allows you to delegate tasks and receive notifications on new actions in the assignments. Moreover, it’s also possible to add comments, so everybody on the team can stay on the same page about what has to be done.
The free version meets the needs of individuals and small teams. In case you need an upgrade, the prices start at $3 per month on the annual plan.
Main features:
- Up to 80 active projects
- Recurring due dates
- Sections and subtasks
- Task delegation
- Integrations
5. ClickUp
ClickUp has features to customize your experience inside the tool. This way, all the team members can manage individual and shared tasks according to their preferences. It is a software that provides functionalities for all kinds of teams —sales, marketing, development.
With ClickUp, you can choose between 5 views: Board, List, Box, Calendar, and “Me Mode”. This way, you can easily visualize and manage your tasks, organizing them based on priority. Besides, you can assign tasks to other members of your team to keep your projects up and running.
The freemium version if for unlimited users and unlimited tasks with limited storage of 100 Mb. And if you want an upgrade to paid plans, with more features, the prices start at $5 per user per month.
Main Features:
- Recurring tasks
- To-do lists
- Automations
- Gantt Charts
- 50+ Native Integrations
- Time Tracking
- Mind Maps
Conclusion
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