Team task management software is a piece of software that allows team members to communicate and manage their assignments. Team tasks and projects can be assigned, monitored, reviewed, approved, and archived as needed. Team members can collaborate and communicate within the task management software to complete their assignments.
Task management software is used by all types of businesses, including small businesses, large corporations, non-profits and educational institutions. Task management software allows teams to work together to complete various tasks while they are working on a project. Task managers allow teams to track the status of the project as well as each individual task that has been assigned.
Task management software helps teams stay organized while they are working on a project or assignment. By using this type of software, team members are able to see what needs to be done and when it needs to be done in order to get their work done on time.
Best Team Task Management Software Free
Best free project management software for visually managing projects
Trello (Web, macOS, Windows, iOS, Android)
Trello is simple project management software that gives you a way to organize your projects with Kanban boards. And with a free plan that allows for unlimited boards and users, it’s a tool that anyone can use. Freelancers can use Trello to plan their assignments on a personal board, and teams can use Trello to build a complete project workflow with visibility at every stage.
Start by creating a new board from scratch or choosing a template from dozens of options across marketing, sales, design, team management, and more. Add a handful of lists for your tasks (each list is a column), and customize those lists with the steps in your workflow (e.g., to-do, doing, and done) or as separate parts of your project (e.g., development, design, and distribution). Next, add your tasks as visual cards in each column—with labels, due dates, members, checklists, images, attachments, and comments to keep everything in one place.
As you start completing tasks, simply drag the cards to the appropriate list. You can keep track of all comments and tasks that mention you—or that you’re watching—from the activity menu.
For more features, Trello’s Power-Up options (now unlimited even on the free plan) let you view tasks on a calendar, add voting options on tasks, fade away old tasks automatically, and much more. And you can make Trello boards for everything—personal and work tasks alike—to get your work done in a way that best fits your needs.
For even more flexibility, use Trello’s Zapier integrations to connect Trello with your favorite apps, like Gmail and Slack.
Trello Price: The free plan includes unlimited cards and members, 10 team boards, unlimited Power-Ups, and 250 automated commands each month; upgrade for $5/user/month (billed annually) to the Standard plan that includes unlimited team boards and Power-Ups, custom fields, up to 1,000 automated commands per month, and more.
Best free project management software for teams
Asana (Web, iOS, Android)
Your to-do list isn’t bad—you just need a few more features to manage your team projects. Asana offers just that. It’s a project management tool that lets you break projects down into sections and sub-lists, along with dashboards to see how much of the project has been completed already. You’ll add, rearrange, and complete tasks the same way you would in a to-do list app, but with the collaboration and organization features you need to work as a team.
For your personal tasks—or the things at work that don’t fit into a precise project—you can make extra lists in Asana that are only shared with specific people. Your own assigned tasks will also show up in your My Tasks view for a quick way to see the things you need to take care of.
Whether you’re working solo or with a team, you can automate Asana with Asana’s Zapier integrations, letting you connect project information to other apps.
Asana Price: The free plan includes unlimited projects, tasks, and storage, up to 15 users, and basic search features; upgrade for $10.99/user/month (billed annually) to the Premium plan that includes project timelines, advanced search, and task dependencies.
Best free project management software for customized task views
ClickUp (Web, iOS, Android)
Most project management apps let you choose from only a handful of task views, like a list, calendar, or Kanban view. Additional views, especially Gantt charts, are usually a premium feature. ClickUp is different.
It’s a simple and free project management app that lets you choose from 11 different task views, including Gantt charts and mind maps. There are also four different page views: Chat (which displays conversations alongside your tasks), Doc (which lets you create docs, wikis, and knowledge bases), Embed (to add apps and websites next to your tasks), and Form (to add a form next to your tasks to gather, organize, and collect data).
ClickUp’s dashboards are just as customizable, letting you choose from more than 20 different widgets so you can only highlight the most important project information.
There’s a lot to parse when you’re first getting started with ClickUp. The onboarding process won’t be as simple as Trello, for example, but the extra customization is worth it—especially when it’s completely free. Plus, the company has done a great job with guided in-app onboarding to get you started.
With ClickUp’s Zapier integrations, you can connect ClickUp with your favorite apps.
ClickUp Price: The free plan includes unlimited tasks and users, up to 100MB of storage, and up to 100 uses of Gantt charts, mind maps, dashboards, and timeline views. Upgrade to the Unlimited plan for $5/user/month for unlimited list, board, and calendar views, unlimited dashboards, and guests and permissions.
Best free project management software for freelancers and small agency teams
Paymo (Web, Windows, macOS, Linux, iOS, Android)
Paymo is a project management app and time tracker with a free plan that makes it easy for freelancers to plan, prioritize, and keep track of their work for multiple clients and projects.
Work is bucketed into three categories: clients, projects, and tasks. For each task, you can assign due dates, set priorities, and add descriptions and attachments. You also have two options for how to view your tasks—as a list or in a Kanban board—or use Paymo’s filter to sort all of your tasks for every client and project by status, due dates, priorities, and more.
When you’re ready to start working on a specific task, just select that task in Paymo’s time tracker and click the play button to start tracking your time. When you stop the timer, it adds the time to your timesheet and attributes it to the right task, client, and project.
When it’s time to bill your clients, use Paymo’s time reports to pull the exact data you need. You can even set work hours and hourly rates for your team to make billing a breeze. Export, print, or share the report with your clients in a detailed list view or as a pie graph or bar chart, or take the data and use it to create a branded invoice directly in Paymo. You can even set up your invoices to allow for online payments through Stripe, PayPal, and more.
You can also use Paymo’s Zapier integration to connect your freelance projects with other workflows, connecting Paymo to other task management apps or your calendar.
Paymo Price: The free plan includes 10 users, unlimited projects and clients, 1 GB of storage, and up to three invoices; upgrade for $9.95/user/month for the Small Office plan that includes unlimited invoices and users, 50 GB of storage, and project templates.
Looking for more apps to simplify your administrative tasks as a freelancer? Here are our recommendations for the best time tracking apps and the best accounting apps for freelancers.
Best free project management software for spreadsheet-like features
Wrike (Web, Windows, Mac, iOS, Android)
If it were up to you, would you manage your projects in a spreadsheet? If so, you might like Wrike. Wrike offers the same flexibility of a spreadsheet—with columns for every bit of info you want to track about tasks. (If you like spreadsheets but need even more customization, head down to our review of Airtable.)
Wrike lets your team update the status of tasks at various intervals—in-progress, on hold, canceled, or completed. Additionally, you can set the status of projects to green, yellow, red, on hold, or canceled, making it easy to create your weekly project status reports.
While you can do a lot with Wrike’s free plan, its best features—including time tracking, Gantt charts, and custom dashboards—do require a premium plan. If you’re running a small operation now but planning to scale in the future, Wrike grows alongside you, giving you all of the tools you need to run both a single small project and many concurrent large ones.
If you’re interested in the free plan, Wrike’s Zapier integrations can help you do more with the project management app, like automatically creating tasks in Wrike from other tools.
Wrike Price: The free plan includes unlimited projects for unlimited users; upgrade for $9.80/user/month (billed annually) to the Professional plan that includes Gantt charts, shareable dashboards, and more.
best free task management software
1. DragApp
DragApp is more than a task management platform. It is a shared inbox solution with a lot of features to help teams manage their entire workflow.
It is the only software on this list that works inside Gmail. After all, most tasks start and end as emails in your inbox, so Drag was developed to eliminate the back and forth between your Gmail and another task management tool. When you manage your projects inside Gmail, you gain more productivity, saving steps on the processes you would need to take with third-party tools or extra browser tabs.
Everything inside your Drag boards is customizable. First, there are two views available: Kanban and list. So you can choose the one that better suits the way you need to handle your tasks inside a board.
You can add notes and due dates to your cards, and mention teammates on the private chat, centralizing all the communication necessary on a specific task. Also, you can drag your cards easily between columns to help you with tracking the steps of a project.
Drag is forever free for individuals and teams, with essential, but limited features. Still, it is functional, and it can be of great help on organizing not just your tasks but your email inbox. For more advanced and unlimited features, you can acquire a paid plan that starts at $8 user/month, billed yearly.
Main features:
- Unlimited Users Available
- Shared inboxes
- 10 boards
- Unlimited integrations (Google Groups, Google Calendar)
- 100 cards per board/month
- Unlimited collaboration (delegation, collision detection, reply as an alias, and more.)
- Unlimited productivity (checklists, notes, color coding, tags, sort & filter)
- Limited workflow
2. MeisterTask
MeisterTask is a multi-platform collaboration tool focused on task management. You can use MeisterTask to organize and manage individual tasks in a customizable environment that adapts to your needs. It works with Kanban boards, and it allows you to fill your duties with all the information you need.
This software will allow you to build automated workflows to help your team be more productive while managing a lot of project tasks at the same time.
It offers a free version that small teams can benefit a lot from, but its paid plans start at $4.19 per month.
Main features:
- Up to 3 projects
- Unlimited project members
- Customizable project boards
- Import from Asana, Trello, Wunderlist
- File attachments up to 20 MB per file
- Mobile apps
- Email support
- Time tracking
- Task from emails
3. Nifty
Nifty is a free task management and project management software that enables an individual and team to manage their tasks in a very customized and tailored fashion. One is able to manage the tasks of an entire team in Nifty or the personal tasks in his day to life to make sure nothing falls through the cracks.
Tasks in Nifty can be managed in two views either a typical kanban board that can be portrayed in dark mode, light mode or classic mode or teams can use the list view to provide a more rigid approach in the form of a modern spreadsheet. On its free plan Nifty also enables time tracking and custom fields on tasks to provide an optimal experience
The free version of Nifty enables access to unlimited team members and expands to only paying for what you actually end up using so admins can avoid overpaying
Main Features:
- Recurring tasks
- Calendar integration
- Custom fields
- Time tracking
- Subtask
- Collaboration
- Documents
- Unlimited Team Members
4. Todoist
Todoist is a free task management app that helps you to keep in control of everything, either in your personal or work life. It allows you to create sections and subtasks, improving the way how you can keep track of your projects. It’s also possible to favorite tasks and highlight them as priorities.
If you need to work with a team, Todoist allows you to delegate tasks and receive notifications on new actions in the assignments. Moreover, it’s also possible to add comments, so everybody on the team can stay on the same page about what has to be done.
The free version meets the needs of individuals and small teams. In case you need an upgrade, the prices start at $3 per month on the annual plan.
Main features:
- Up to 80 active projects
- Recurring due dates
- Sections and subtasks
- Task delegation
- Integrations
5. ClickUp
ClickUp has features to customize your experience inside the tool. This way, all the team members can manage individual and shared tasks according to their preferences. It is a software that provides functionalities for all kinds of teams —sales, marketing, development.
With ClickUp, you can choose between 5 views: Board, List, Box, Calendar, and “Me Mode”. This way, you can easily visualize and manage your tasks, organizing them based on priority. Besides, you can assign tasks to other members of your team to keep your projects up and running.
The freemium version if for unlimited users and unlimited tasks with limited storage of 100 Mb. And if you want an upgrade to paid plans, with more features, the prices start at $5 per user per month.
Main Features:
- Recurring tasks
- To-do lists
- Automations
- Gantt Charts
- 50+ Native Integrations
- Time Tracking
- Mind Maps
Conclusion
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