These applications are designed to keep you focused and organized, so that when you have a lot to do, you can stay productive without getting overwhelmed. They can also help streamline your daily life. You can take notes on a project or task, set reminders for yourself, and even share lists with other people in your life.
There are many different types of to-do list apps out there, so it’s important to find one that works best for you. Here are five of the best options available right now:
Table of Contents
Best To Do List App Android
Todoist (Android, iPhone, iPad, macOS, Windows, Web)
Best Android to do list app for balancing power and simplicity
Todoist is probably the best known to do list on the market right now and with good reason. It’s available for basically every platform on earth, meaning syncing to other devices is not a problem. The interface is a compromise between ease-of-use and power, meaning you can organize tasks however you like without feeling overwhelmed. And adding new tasks is quick thanks to features like date recognition—type “clean out my inbox Thursday” and a task called “clean out inbox” will be added due on the upcoming Thursday. Tasks can be organized using projects, due dates, labels, and filters. You can also integrate Todoist with other applications using Zapier, meaning you can connect your to do list with over 1,000 other apps.
The Android version builds on all this while managing to feel right at home on your phone, thanks to a Material-inspired interface. A widget lets you see your tasks and quickly add new ones, from your homescreen. Optional notifications let you know when tasks are due, and you can even see a summary of today’s tasks every morning if you want. All of this makes Todoist a great to do list app to try out, even if you don’t quite know what you’re looking for in a to do list app.
Todoist price: Free; some features, including labels and attachments, require a subscription that starts at $3 a month.
TickTick (Android, Windows, macOS, iPhone and iPad, Web)
Best Android to do list with calendar and Pomodoro integrations
TickTick is a lesser known app, but one well worth paying attention to. The design looks spartan to start, but don’t be fooled: This is a surprisingly complete app. Adding tasks is quick thanks to smart date recognition. There are numerous ways to organize your tasks including due dates, lists, and tags. And support for numerous platforms means you can sync all of this to pretty much any device you own.
But TickTick also offers features not seen in other applications. There’s a calendar view which can integrate with your Android calendar, allowing you to see your tasks and your appointments in one interface. There are multiple widgets offered for your homescreen: you can see any list or calendar view, then add tasks in just a couple of taps. And TickTick also comes with a built-in Pomodoro timer: Set which task you’re working on and start a 25-minute session of focus.
It’s a powerful collection of features, and there aren’t many downsides. I personally don’t love the sound TickTick plays when you complete a task but quickly found a way to turn that off. That’s what using TickTick is like: There are plenty of helpful features, but if you don’t like something you can probably change it.
TickTick for Android price: TickTick offers a free version. Premium subscriptions, which offer features like white noise for the Pomodoro timer and custom swiping actions, start at $2.40 a month
Microsoft To Do (Android, Windows, iPhone and iPad)
Best Android to do list for Microsoft power users (and Wunderlist refugees)
To Do is the result of Microsoft buying Wunderlist in 2015. Try it out and you’ll see Wunderlist’s DNA everywhere, which is to say this is a perfectly pleasant to do app. Tasks can be organized by due dates or in a list. Entering tasks is quick, and there’s even a quick add notification you can pin for access from anywhere on your phone. To Do can also remind you to plan your day in the morning. There are a few visual tweaks you can make, such as a dark mode. You can also set a theme and icon for all of your lists, which can help you keep things organized. And Microsoft To Do integrations on Zapier means you can integrate your tasks with 1,000 other apps.
But the real killer feature here is integration with Microsoft’s ecosystem. “Both Android and Windows users can add tasks to To Do via Cortana. You can also sync tasks with Outlook, assuming you use the same Microsoft account for Outlook and To Do.
Microsoft To Do also offers migration for Wunderlist users, which will prove essential when Microsoft shuts down Wunderlist on May 6, 2020. Some Wunderlist features, such as collaboration, aren’t yet offered in To Do, so some users might want to stick with Wunderlist in the short term. Long term, however, To Do looks like it could become a solid offering…and it’s pretty great right now.
Microsoft To Do price: Free
Google Tasks (Android, iPhone, Web)
Best Android to do list for users of Gmail’s integrated tasks
The web versions of Gmail, Google Drive, and Google Calendar offer a simple to do list in the sidebar. If you use that to do list on the desktop, Google Tasks is the app you’re looking for on your phone. All of the tasks you add there will show up in this app.
This is a very spartan app. Tasks can be organized by due date, lists, and…that’s about it. There are no widgets, no pinned notifications for entering tasks, and generally not a lot of customization options. You can’t even set up Google Assistant to add tasks to Google Tasks. Android is Google’s operating system. Google Tasks is a to do app from…Google. You’d think integration with Android would be better.
Having said that you can get a lot of out Google Tasks with some setup. And you can use Zapier’s Google Tasks integration to connect this task list with over 1,000 other apps. But the integration with Gmail’s and Google Calendar’s desktop sidebar alone is what makes Google Tasks worth checking out for committed Google fans (though Google Keep is arguably a better option for power users).
Google Tasks price: Free
Google Keep (Android, iPhone and iPad, Web)
Best Android to do list that integrates with Google products
Google Keep isn’t exactly a to do app, but it also isn’t exactly not one. Keep, which integrates with the sidebar of Gmail and Google Calendar’s web version, allows you to quickly create sticky notes. You can use this for all kinds of things, not just task management, but a few features make this the best Android task management app offered by Google.
First of all you can add a reminder date to any note, which means you can effectively set due dates for tasks and projects. Second, you can add a checklist to any note, allowing you to check off multiple steps in a project. Third, you can see these tasks on your home screen and quickly add new ones, thanks to a couple of widgets.
It’s somewhat improvised as a to do list, sure, but in many ways, it works better than Google’s own Tasks. Plus you can quickly add photos and other attachments, which makes Keep useful as a reference. If Google Tasks doesn’t quite cut it for you, but you don’t want to give up on integration with Google services, Keep is well worth a look.
Google Keep price: Free.
best free task management app
1. Taskworld
While free software can be a great start for any project, as you scale and get involved in more projects, finding a dedicated tool that can fit your needs is well worth the investment.
Taskworld has a 14-day PRO Free Trial which gives our users the perfect amount of time to see if it’s a good fit for them. After that, your account turns into a non-stop Free plan! You’ll still have access to your most important stuff, just with a couple of limits.
Why is Taskworld not available for free?
Task management by itself isn’t enough for modern teams to collaborate. Relying on integrations to solve other problems isn’t very efficient as most integrations are half cooked. For example, a Trello/Slack integration doesn’t let you seamlessly chat and move Kanban boards from the same tab.
That’s why it’s important to include core aspects of collaboration in one tool – task/project management, team messaging, performance evaluation, file management, and advanced reports. And that’s what Taskworld does. It has those features built-in. Stripping it down to a free version will dilute its overall experience.
Taskworld’s pricing starts from $10 per user per month. Sign up for free if you’d like to try it out.
2. Trello
One of the first kanban-based task management tools, Trello was originally developed by Fog Creek Software and is now owned by Atlassian.
For many users, Trello has been their first foray into visual task management. It provides a good clean Kanban experience. It’s one of the few tools that provide a free version to an unlimited number of users.
Trello has minimal onboarding and immediately draws you inside their app. It doesn’t require a verified email to use it. Trello has 200+ integrations, although the free version restricts only one per board. Trello also recently added a new integration called Butler, which helps automate workflow based on custom commands. It has tons of automation options.
Trello is a good, simple, and free tool for small teams. It does lack some important task management features such as assigning checklist items, recurring tasks, and syncing tasks across multiple projects.
3. Clickup
Launched in 2017, ClickUp is a relatively new entrant in the task management space. It’s a solid all-around task manager app. It offers some important features in its free versions such as Gantt charts, goals, and mind maps. This is especially useful for teams who want a more feature-rich free task manager than Trello.
However, it restricts their usage to 100 times. Its free version also offers 10 automations per month, time tracking, and 50+ native integrations.
One big limitation of Clickup’s free version is its file storage limit of 100MB. This shouldn’t be a problem if your team isn’t sharing heavy files on it. But this can be a dealbreaker for agencies and teams that share hi-res files frequently.
Some users find Clickup’s feature-rich interface a bit overwhelming. However, once you are past the learning curve, ClickUp is one of the strongest free task management tools.
4. Todoist
Todoist initially started as an online to-do list, but in recent years has added more features to become a task manager. It might not offer advanced task management features or Kanban boards like Trello and ClickUp, but it’s still a helpful tool for solopreneurs, students, and small teams.
Todoist’s free plan offers popular task management features such as recurring tasks, prioritization, subtasks, and visual reports.
If you are looking for a mobile-first task manager experience, then Todoist is worth a try. It also integrates with multiple SaaS tools, including other task management solutions. Todoist also has an interesting feature called Todoist Karma that gamifies task management by awarding you points for completing tasks and maintaining your streaks.
5. Meisertask
Created by MeisterLabs, MeisterTask is a Kanban-based popular task manager. It’s not as feature-heavy as ClickUp but instead focuses on its minimal UI. This makes it popular among users who are new to task management tools.
MeisterTask’s free version gives you unlimited users and up to 3 projects. You also have some simple customization options and time tracking. However, you have to subscribe to its paid plans to use more advanced task management features such as timeline, checklist items, and permission settings, and attachment limits over 20MB.
Overall, MeisterTask is a clean and easy task manager.
Conclusion
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