The best to-do list app for iPhone is any to-do list app that keeps you organized, increases your productivity, and makes your life easier.
When you’re looking for the best to-do list app for iPhone, you want to pick something designed with an iPhone in mind. You don’t need to look at the Apple store to find a great iPhone app: there are plenty of Android developers who have created excellent apps that work just fine on an iPhone.
Table of Contents
Best To-Do List App For Iphone
Apple Reminders
Best iPhone to do list app for users who are loyal to Apple
Apple includes the Reminders app as part of iOS—but don’t write it off just because it’s free. The fact that it’s pre-installed on all iOS devices means that you only need to log in to your iCloud account under the Settings app in order to manage your lists and tasks. Reminders automatically syncs with iCloud, pushing any additions or changes to all connected devices.
Adding tasks is quick and painless, particularly when using the ubiquitous iOS Share button or when dictating to Siri. Bark a command like “Add toothpaste to my shopping list,” and Siri will add your item to any list that matches “shopping.” There are no sub-tasks or due dates, but Reminders can alert you at a specific time or when you arrive at a given location. You can also create repeating reminders that follow predictable weekly or monthly patterns, or custom patterns like the first of every month or every six days. Add up to three levels of priority and descriptive notes to individual items to further define your schedule.
You can also share your lists with other Apple Reminders users. Send an invite to a valid email address, and iCloud users will be able to accept right from their devices.
Reminders Price: Free.
Editor’s note: For iPhone users who still gravitate toward Google, Tasks is a great alternative as a basic, no-frills to do list app. It’s a bit simpler, but gets the job done in your familiar Google style.
OmniFocus
Best iPhone to do list app for power users who work alone
OmniFocus is one of the most feature-rich to do list and reminder management systems out there. Available for both iOS and macOS, you’ll need to purchase both apps separately if you want to use OmniFocus on both platforms. For your money, you get a professional-grade to do list system, with excellent cross-project organization features.
Capture ideas using OmniFocus’s inbox, then assign them to your various projects. You can organize these items independent of your projects using tags, which makes it easy to find tasks using the built-in search engine. Assign due dates, notes, attachments, estimates for time required, repeat task criteria, flags, and custom notifications to make sure the task doesn’t slip your mind.
A handy dashboard provides an overview of your current workload, highlighting upcoming and overdue items or nearby items (using location information). You can pause or shelve entire projects, then pick them up again in the future with a few taps. OmniFocus will keep your data synced between devices. Plus, with the Zapier integration, you can automatically create tasks in OmniFocus based on trigger events in the other apps you use most.
The only major feature OmniFocus currently lacks is collaboration, but developers have stated that this is something they will be adding in due time.
OmniFocus Price: $29.99 after 14-day trial for iOS; $39.99 for the standard version or $59.99 for the professional version on macOS.
Any.do
Best iPhone to do list app for cross-platform users looking for an all-in-one organizer
Any.do rolls to do list management, calendar scheduling, an organizational planner, and a reminders system into one easy-to-use package. The app is free to use, with some advanced features hidden behind a monthly or yearly subscription.
Any.do gives you the option to integrate with both the iOS Reminders and Calendar apps, which you can enable or disable at any point in the app settings. You can connect to Google Calendar, Facebook, or Outlook, sending data to Any.do from each of those apps, and vice versa. Any.do was built with collaboration in mind, making it easy to share single tasks or entire lists for others to work on in just a few taps.
Tasks can be fleshed out with sub-tasks, notes, and attachments in addition to reminders. Any dates you enter will populate the included calendar, and your schedule automatically syncs with Any.do servers and other devices.
One particularly neat feature called “Plan my Day” scans your to do lists for outstanding tasks, then allows you to add them to your schedule, delay for later, mark as done, or remove them altogether.
Any.do Price: Free for basic functionality; from $5.99/month for Premium that includes features like recurring tasks, custom themes, and location-based reminders.
Things 3
Best iPhone to do list app for mid-tier users who work alone
Things takes a simple approach to organizing your life without sacrificing the features you’d expect to see in a premium product. There are separate iPhone, iPad, and Mac apps, so if you want to work across devices, you’ll need to purchase all of them.
Things 3 doesn’t allow you to collaborate or delegate tasks—it’s more of a personal organizer for work and play. For your money, you’ll get a smart organizer that captures ideas in a single inbox, where you can then organize them into projects. Projects can be grouped by area (like work or family) to make managing multiple projects at a time easy.
Create sub-tasks to break your to do list down into more manageable chunks. Use headings to further subdivide your lists, then drag and drop your tasks into place. This allows you to create long and complex lists that maintain order, while nesting less important items underneath bigger ones. And with Zapier’s Things integration, you can automatically create tasks in Things when trigger events happen in your other favorite apps.
With a tap, you can view today’s tasks, upcoming tasks, or tasks you’ve delayed, and completed projects are stored in your Logbook for later retrieval. An Apple-centric approach ensures that Things 3 makes clever use of iOS features like Calendar and Reminders integration, Siri shortcuts, a Today screen widget, Handoff for moving between devices, and Apple Watch support.
Things Price: $9.99 for iPhone; $19.99 for iPad; $49.99 for Mac (after a 15-day free trial).
Todoist
Best iPhone to do list app for cross-platform users who value collaboration
Todoist takes a similar approach to Things 3 when it comes to to do list management, with a few major differences: It’s cross-platform, it’s collaborative, and it’s free to download. We’re recommending it for iOS, but the software has broad appeal: It’s also available on macOS, Android, Windows, and Linux; has browser extensions for Chrome and Safari; and integrates with Gmail and Outlook. You can use most features for free, though a subscription is required to unlock the app’s full potential.
Once you’ve captured your tasks in the inbox, it’s time to add them to your projects, delegate them to others, set dates and priorities, or nest your smaller tasks under more important things. You can get a quick feel for your schedule by viewing tasks due today or in the next week. Once you’ve added a few labels, you can even use saved searches to create custom filters for viewing specific tasks (a premium feature).
Capturing tasks is easy thanks to natural language parsing for dates, hashtags for projects, and exclamation points for priority. Type “meeting with Justin today at 3pm #work !!1” to create a new top-tier reminder on your Work list for 3 p.m. By subscribing to Todoist premium, you’ll unlock further features like an unlimited number of reminders, the ability to comment on and add attachments to tasks and projects, and labels for better organization.
Todoist’s robust integration with Zapier means you can automatically do things like create and update tasks, add comments, invite other users, mark tasks as complete, and more, whenever something happens in other apps in your tech stack. Or you can use Todoist to kick off workflows in those other apps, like automatically notifying someone in Slack whenever they’re mentioned in one of your tasks.
Todoist Price: Free for the basic app; from $3/month (billed annually) for Todoist Premium.
best free task management app
1. Taskworld
While free software can be a great start for any project, as you scale and get involved in more projects, finding a dedicated tool that can fit your needs is well worth the investment.
Taskworld has a 14-day PRO Free Trial which gives our users the perfect amount of time to see if it’s a good fit for them. After that, your account turns into a non-stop Free plan! You’ll still have access to your most important stuff, just with a couple of limits.
Why is Taskworld not available for free?
Task management by itself isn’t enough for modern teams to collaborate. Relying on integrations to solve other problems isn’t very efficient as most integrations are half cooked. For example, a Trello/Slack integration doesn’t let you seamlessly chat and move Kanban boards from the same tab.
That’s why it’s important to include core aspects of collaboration in one tool – task/project management, team messaging, performance evaluation, file management, and advanced reports. And that’s what Taskworld does. It has those features built-in. Stripping it down to a free version will dilute its overall experience.
Taskworld’s pricing starts from $10 per user per month. Sign up for free if you’d like to try it out.
2. Trello
One of the first kanban-based task management tools, Trello was originally developed by Fog Creek Software and is now owned by Atlassian.
For many users, Trello has been their first foray into visual task management. It provides a good clean Kanban experience. It’s one of the few tools that provide a free version to an unlimited number of users.
Trello has minimal onboarding and immediately draws you inside their app. It doesn’t require a verified email to use it. Trello has 200+ integrations, although the free version restricts only one per board. Trello also recently added a new integration called Butler, which helps automate workflow based on custom commands. It has tons of automation options.
Trello is a good, simple, and free tool for small teams. It does lack some important task management features such as assigning checklist items, recurring tasks, and syncing tasks across multiple projects.
3. Clickup
Launched in 2017, ClickUp is a relatively new entrant in the task management space. It’s a solid all-around task manager app. It offers some important features in its free versions such as Gantt charts, goals, and mind maps. This is especially useful for teams who want a more feature-rich free task manager than Trello.
However, it restricts their usage to 100 times. Its free version also offers 10 automations per month, time tracking, and 50+ native integrations.
One big limitation of Clickup’s free version is its file storage limit of 100MB. This shouldn’t be a problem if your team isn’t sharing heavy files on it. But this can be a dealbreaker for agencies and teams that share hi-res files frequently.
Some users find Clickup’s feature-rich interface a bit overwhelming. However, once you are past the learning curve, ClickUp is one of the strongest free task management tools.
4. Todoist
Todoist initially started as an online to-do list, but in recent years has added more features to become a task manager. It might not offer advanced task management features or Kanban boards like Trello and ClickUp, but it’s still a helpful tool for solopreneurs, students, and small teams.
Todoist’s free plan offers popular task management features such as recurring tasks, prioritization, subtasks, and visual reports.
If you are looking for a mobile-first task manager experience, then Todoist is worth a try. It also integrates with multiple SaaS tools, including other task management solutions. Todoist also has an interesting feature called Todoist Karma that gamifies task management by awarding you points for completing tasks and maintaining your streaks.
5. Meisertask
Created by MeisterLabs, MeisterTask is a Kanban-based popular task manager. It’s not as feature-heavy as ClickUp but instead focuses on its minimal UI. This makes it popular among users who are new to task management tools.
MeisterTask’s free version gives you unlimited users and up to 3 projects. You also have some simple customization options and time tracking. However, you have to subscribe to its paid plans to use more advanced task management features such as timeline, checklist items, and permission settings, and attachment limits over 20MB.
Overall, MeisterTask is a clean and easy task manager.
Conclusion
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