A lot of apps promise to be the best to-do list app for Mac, but we’re not here to talk about them. We’re here to help you find out which ones are actually good for your workflow.
There’s a lot to keep in mind when you’re looking for the best to-do list app for Mac, and not all of it is obvious. Do you have any particular constraints on your workflow? What about things like your budget, the ability to integrate with other apps, or a need for a particular organizational style?
We’ll walk you through some important factors to consider, as well as our top picks for the best to-do list app for Mac at the end of the article!
Best To-Do List App For Mac
Things
Things is my personal favorite of the bunch. While it appears simple, it actually has a lot of powerful features but is still super intuitive and easy to use, even for non-power-users.
For one, you can easily capture new tasks into Things from anywhere, no matter what app you’re in, thanks to the Quick Entry feature. I also love the fact that you can create “Goals” and add projects into them, and you can see your progress from there. And when creating tasks, it’s easy to add notes, make it recurring, assign a due date or deadline, add tags for organization and searching, create nested checklists, and flag priority items.
I’ve been using Things for a few years now, and it’s my go-to app when it comes to staying on top of everything. This is especially true when you integrate your calendars into Things as well, so you get everything in your schedule at once.
$50 – Download Now
OmniFocus 3
If you want even more powerful features than Things, then you should look at the opposite side of the coin: OmniFocus 3.
OmniFocus 3 follows in the more traditional GTD (Get Things Done) format, which can take some time to learn and understand fully. But once you get the hang of it, OmniFocus 3 becomes incredibly powerful. There are a ton of ways for you to organize your tasks, such as location, project, context, priorities, people, and much more. There are now enhanced repeating tasks, so you can set things up like “on the first weekday of each month.” OmniFocus 3 also supports attachments (graphics, video, audio), making it even more invaluable to those who need these things for their tasks.
OmniFocus 3 is free to download and try for 2-weeks. If you want to get the Standard version, it will be $50. There’s also a Pro version that costs $100, though you can get it for $50 if you upgrade from Standard.
Free with in-app purchases – Download Now
Todoist
Todoist is another great service to check out, and it’s especially useful for those who like automation and insights.
With Todoist, you’ll get your basic task management features, including a way to quickly add a task with a natural language parser. But the real magic with Todoist lies behind all of the app integrations, including IFTTT, Slack, Zapier, Amazon Alexa, and more. There are more than 60 of them to go through, so there are a ton of possibilities with what you can do with Todoist.
While Todoist is free to use forever, you can also upgrade to Premium for things like long-term goals and planning. But if you don’t need the extras, then the free version should be fine.
Free with in-app purchases – Download Now
Microsoft To-Do
Since Microsoft bought Wunderlist a while back, they’ve been using that to help develop their own task management software called Microsoft To-Do. And it just recently became available on the Mac.
With Microsoft To-Do, managing your tasks has never been easier. You can create as many lists as needed, and assign them all a color for easy recognition. All of your lists will become available on any device, as long as you sign in to your account. Your tasks can be broken down into more manageable steps if needed, and there is support for files and notes.
A unique feature is the “suggested tasks,” which may help you remember things you’ll otherwise forget. It’s personalized just for you and is designed to help you stay focused. Microsoft To-Do also syncs with Outlook, giving you a seamless experience. And if you need to share your lists with friends, family, or coworkers, it’s no problem!
Free – Download Now
2Do
If you like the idea of GTD, but don’t want to be over-intimidated by software like OmniFocus, then you should give 2Do a try. It’s like OmniFocus, but much easier to pick up and use.
One of the best features of 2Do is the ability to create simple tasks, checklists, or even projects with sub-tasks. Every task item in these can have notes, attachments, and even multiple alarms (sometimes we need that extra push). 2Do also not just does lists, but there are smart lists, which utilize filters and custom views. There is tag support to make organization a breeze, as well as a ton more features.
I used 2Do (along with everything else here) a while ago and must say that it’s definitely one of the more underrated to-do apps out there.
$50 – Download Now
Any.do
If sharing is a big priority for you when it comes to task management, then Any.do should be on the top of your list.
Any.do features a clean and smart design that is easy for anyone to pick up the app and start using it without fuss or hassles. You can share lists or even tasks themselves with others, such as your spouse, a family member, friend, or coworker. Any changes are pushed immediately, so you work together in real-time. The cloud syncing is fast and seamless, and there’s also support for subtasks, attachments, notes, and more. Any.do can capture and do it all!
Any.do is free to download and use, but there are more features in the Premium subscription. This includes unlimited access to moments, themes, files, and collaboration for $3 a month or $27 a year.
best to do list app android
1. tomorrow
Nothing screams minimalism more than tomorrow, an app that has its entire philosophy set behind the principle of completing short-term tasks. There are only two screens you need to worry about: today and tomorrow.
The only options you get while creating a new task are adding a reminder, selecting a category, and choosing which of the two days you want the task assigned to. From there, you’re only a tap away from ticking off your completed tasks.
What we really found unique with tomorrow is the sense of urgency in completing the listed tasks. Since there are only two days worth of tasks the app can display at a time, once you miss them, they’re pretty much gone. The app also has a dark mode and a simple widget you can pin to your home screen.
While the bare-bones functionality isn’t for everyone, tomorrow serves as a good to-the-point day planner. The biggest downside to the app is that there’s no cloud backup option to sync between different devices.
Download: tomorrow for Android (Free)
2. Memorigi
Feature-rich apps are often associated with designs that are too complex, but not this one. Memorigi is quite possibly the best-looking to-do list app that also doesn’t compromise in terms of features and customization.
The dashboard consists of big, bold, colorful icons that you can edit or rearrange to your liking. You can jump between different views including inbox, today, upcoming, and a logbook section where you can keep completed tasks. To add a new task, select the appropriate category and tap on the plus icon. With the free version of Memorigi, you can schedule tasks, add notes to it, and change its icon and color.
While these parameters are plenty to plan your day ahead with, you might want to pay for one of the two premium-tier subscription plans if you wish to enjoy the flabbergasting amount of other features. Memorigi has a dark mode that’s a bit easier on the eyes under the Theme & UI options, where you can also change the default view to any of the aforementioned sections.
Features like productivity stats, deadlines, Google Calendar integration, and attachments are nice to have, but not essential to enjoy a pleasant experience while using Memorigi.
Download: Memorigi for Android (Free, subscription available)
3. Tweek
Tweek is a to-do list app designed for people who are tired of complicated menus and an overwhelming set of options. Sometimes all you need is a simple pen and paper style workflow to get things done. This is precisely what Tweek delivers with its incredibly captivating UI.
Tweek uses a calendar view to display all of your tasks. There are no categories, tags, or priorities to distract you from designing a productive week. All you need to do is tap the empty space below a date and start typing. You can add color to your tasks to bring some life to the rather monochromatic timeline.
The free version of the app also allows you to create shared calendars in collaboration with friends or your loved ones. The way the app displays your tasks is not only beautiful but simple enough that you can print it out on a piece of paper to plan your week the traditional way, which rivals the best online calendars.
Tweek has support for adding notes and subtasks under a to-do item, but this is locked behind a subscription plan. Other benefits of the premium version include rich text formatting, additional colors, a dark mode, and Google Calendar integration.
Download: Tweek for Android (Free, subscription available)
4. To-Do List
With a very self-explanatory name, To-Do List is yet another beautiful app to add and organize any upcoming chores. Adding a task is as simple as tapping the plus icon and selecting a category. You can add a calendar date, subtasks, and even choose from a list of templates for recurring tasks.
The app allows you to sort your tasks either by their category, or a calendar view. To-Do List also has a couple of themes with the free version that you can apply to give the app a personal touch while adding and managing tasks. The widgets available in different layouts are a neat addition too.
In the Mine tab to the far right, you can sign in to your Google account to enable cloud backups. This is also where you can view statistics of your completed and pending tasks. The paid version of the app unlocks more themes and widgets, gets rid of advertisements, and has enhanced task reminders.
Download: To-Do List for Android (Free, subscription available)
5. Microsoft To Do
It’s quite rare to see a mainstream development team the size of Microsoft catering to the aesthetic lovers in the crowd. Microsoft’s take on a to-do list app has resulted in a striking balance between functionality and design.
Like most other to-do list apps, you can create categories, assign them a color and even an icon to go along with it. You can add tasks in specific categories, attach files, add reminders, and set them to recur periodically.
Everything is stored on your Microsoft account, and you’re free to think of that as either a boon or a curse. The My Day section is where you can add tasks you’re willing to accomplish during the day and have the rest marked as Planned or Important. Among the relatively new and experimental apps in this genre, Microsoft To Do stands out as a confident yet gorgeous planner.
Download: Microsoft To Do for Android (Free)
Conclusion
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