The Windows 10 Calendar app is a life saver! It has everything you need to keep track of your busy schedule.
To use the Calendar app, simply click on the app’s tile on your Start menu. If you don’t see the Calendar app tile in your Start menu, you can easily pin it. Just click on the Start button, then select All apps from the list. Scroll down until you find the Calendar app and select it, then right-click and select Pin to Start from the options that pop up.
You can also open the Calendar app by typing “Calendar” into Cortana’s search box and selecting it from the list of results.
The Calendar app is ready to go as soon as you launch it. There is no need to configure any settings or add any accounts—you can immediately start creating events!
Calendar For Windows 10
Gone are the days when you would use a printed calendar to keep a tab on your days, festivals, or important tasks. Several modifications later, over the years, the calendar is an app now. No more do you have to follow a paper or desk calendar because life is about smartphones and laptops now.
You can either follow the inbuilt calendar on your devices or download an app for advanced functions. In short, it’s much more convenient these days, but yes, you still need a calendar. You can now do a lot more with these calendar apps. We especially like the sleek looks, added features, and the customization options. Windows being the highly used platform across the world, we have listed some of the best calendar apps for Windows for your convenience.
Table of Contents
Mail and Calendar
Efficient Calendar
Google Calendar
Mine Time
Microsoft Outlook
My Calendar
Lightning Calendar
One Calendar
Hope Calendar
Chronos Calendar +
timeTable Tile
Event Calendar
Mail and Calendar
Microsoft Mail Calendar
For those using a Windows PC, Mail and Calendar by Microsoft Corporation is one of the recommended calendar apps. It’s a lightweight app that does not require as much space as Outlook. It’s an independent app and so, does not need to be installed separately as an Office bundle.
This app keeps you updated on your email messages, helps you manage your schedule, and stay in contact with friends, family, and colleagues. Whether you are working from the office, or from home, this app is perfect for quick communication. It also helps you concentrate on the major aspects of all your accounts. It’s compatible with popular accounts like Gmail, Office 365, Outlook.com, and more.
Price: free to download
Efficient Calendar
Efficient Calendar
Efficient Calendar helps you manage your time efficiently, using the Calendar, Tasks and Events Modules. It comes with a responsive interface where the major features are located on the left end of the calendar. It also offers multiple calendar views (Day, Week, Month, and Year) along with list view helping you to keep track of your appointments and events.
It’s an easy to sync app that helps you synchronize your PCs and Mobile phones in just 4 simple steps. Among its other features are a powerful document letting you save your comments for ant tasks or events, option to set priorities for events and tasks, a regular reminder on the pre-set events or tasks, and a Recycle Bin (with backup and restore feature) where you can trash your old and unusable data.
Price: free version available; upgrade starts from $27.96
Google Calendar
Google Calendar
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Google Calendar is one free app which is super easy to use without compromising on any functionalities. The interface comes with a simple layout where everything is nicely organized. Swiftly add calendar events or advanced events in just a few key hits. Moreover, it sends repeated reminders, so that you do not miss on any important events and tasks.
Some of its other great features include,
Ability to send emails and messages to yourself;
Option to update the priority of certain events (free or busy);
Option to share your calendars with each other;
Ability to sync to any app on your system;
Absolutely free of cost.
Moreover, you do not even need to check if your spouse is busy or your friends have planned for any trip. Simply download the Google Calendar and stay informed at all times without any hassle.
Price: free to use
Mine Time
Minetime
Another great free calendar app is Mine Time, that’s easy to set up and simple. All you need to do is to connect to service accounts and voila! You can install this app or even update, in just one click. The best part is, it integrates with all your other calendars on the your device, such as, Google Calendar, Outlook.com, Exchange, iCloud, and all CalDAV service. So, you can have all the calendars at one single place.
Moreover, you can also view the insights that display the stats of how many times you caught up with your co-workers in the last few months, or how many times the date of an event has been changes, and much more. The responsive interface allows you to schedule events or carry out actions easily. This cross-platform app learns your daily arrangements and preferences using AI. Best of all, all this is available for free!
Price: free to use
Microsoft Outlook
Microsoft Outlook
Microsoft Outlook is a lot more than just emails. It also integrates calendar along with contacts, task, and much more, all under one roof. The calendar function allows you to stay organized more conveniently. From booking conference rooms to keep a track of RSVPs for meetings, all that is possible directly from your calendar.
You can also share the calendars that help you to make plans and synchronize schedules, and even view the availability of your colleagues. Moreover, it offers company level security and keeps your sensitive data secure by working round the clock. Best of all, your travel schedules and bill due dates, are automatically taken up by the calendar and sends you regular reminders so that, you do not miss on your important events.
Price: 30-days free trial available; Upgrade starts from $70/Yr/PC
My Calendar
My Calendar
My Calendar by Microsoft, is one of the best calendar applications for Windows. It’s a pretty new app and is already doing well in terms of popularity. It comes loaded wit different categories that allow you to customize calendar views, offers viewing in live tile format, lets you add photos to birthdays, and task management.
Among its other major features are:
Lets you view the calendar in day, week, and month;
Option to quickly change between calendar views to view the chosen day in multiple views;
Lets you view the birthdays, vacations, and other special events;
Allows you to also view name days in the calendar;
Different customization options available to view the calendar;
Does not show up ads;
Improved calendar view with week view in grid format;
Allows you to select from multiple live tiles;
Offers the option to manage tasks;
Lets you choose visible calendars from all the calendars available on your system.
Internal birthday calendars are optimized and you can now add photos to birthdays within the calendar.
Price: free to use
Lightning Calendar
Lightening Calendar
Lightning Calendar is a Mozilla project that helps you stay organized with your schedules and other important events in life. The calendar is completely assimilated with your Thunderbird or Seamonkey email. You can easily manage several calendars, build your own list for all to-dos, send an invitation to friends for special events, and even subscribe to public calendars using this calendar app.
Price: free and open source
One Calendar
One Calendar
One Calendar is one of the simplest and user-friendly calendar apps around, and that’s the whole reason why it is so popular. Offered by Microsoft, this app allows you to add all your calendars in one place under a good-looking, compact calendar option. What’s more? It’s also extremely customizable. Among its major features are:
Provides a core platform where you can view Google Calendar, Outlook Calendar, iCloud, Office 365, Exchange, Facebook events, and more, all at one single place;
Brings all your calendars under one roof;
Allows you to view and manage any appointments, events, and schedules so that you do not miss important events;
Lets you filter the appointments you want to view, smoothly;
You can add, update, and remove appointments, based on your requirements;
Allows you to filter and search what you are looking for, quickly;
Offers multiple views such as Day, Week, Month, and Year;
The data stored on the device is secured;
Lets you work in the offline mode without needing an internet connection;
Compatible with several different calendars of Google and Office365;
Offers customizable colors, weeknumbers, themes, live tile format, print option, and drag and drop facility.
Price: free version available; premium version available for $4.99
Hope Calendar
Hope Calendar
If you are looking for a straightforward app, but feature loaded, Hope Calendar can be a great choice. What we especially like is, no fine-tuning is required in the device settings since it simply blends with your current settings for the calendar and outlook. Some of its other features are:
Simple and neat layout offering all that you want to view at first sight;
Compatibility with other apps like, Google Calendar, Outlook, Yahoo, Exchange, Office 365, and iCloud;
Offers heat map allowing you to view the busier days in a quick glance;
Allows you to view your future appointments in an easy, live tile format;
Facility to get an attractive imaged capture of your imminent days in an agenda view, easily;
Option to view upto five appointments in a large live tile format;
Allows you to add appointments easily by simply double-clicking or skipping to the current day with a click and hold;
Option to hide appointments or get a quick view of the hidden appointments when required.
The best part is, it uses your current calendars and so, it does not need to be set up separately. Moreover, your personal data does not ever go to the servers.
Price: free version available; pro version available at $2.49
Chronos Calendar +
Chronos Calendar
If you are a looking for a calendar that focuses majorly on the looks, then it has to e the Chronos Calendar+. It’s a chic calendar app with a host of features while maintaining its elegance. It’s loaded with attractive features and also provides integration with all the calendars on your device.
It provides support for multiple languages (more than 30) and offers holiday correction for different countries. Moreover, you can also customize the calendar in rich live tile format and also the calendar look. What’s more? It also features integrated holidays and other different special days for more than 70 countries, which is unique in itself.
Explore ore with Zodiac signs and moon phases. Smart add feature and the option to see the calendar in multiple views are some of the other major features to look upto.
Price: $2.49
timeTable Tile
timetable Tile lives upto its name by helping you to add your courses and lectures with the start and end time specified. You can also add the name of the place and the teacher and keep a tab on your courses and lectures schedules effectively. The main screen displays the lectures scheduled for today. You can alter the setting to display the past lectures for today.
Once the app is launched, it displays a live tile showing today’s lectures. Using the AppBar, you can reach the Course page and here, you can add, remove, change both the lectures and the courses. Semantic zoom allows you to easily find and open the courses. You can also navigate to the lecture with a Weekly view from the start screen. Here, you can view the lectures categorized by days.
Price: free to use
With a fast and busy schedule these days, it’s easy to forget your important events and miss on special days with friends or family. Download one of these popular calendar apps and never miss a date at work or with your loved ones.
Event Calendar
The Event Calendar, as the name suggests, is specially designed to keep track of event dates. For instance, you can easily keep a track of important events like marriages, festivals, birthdays, vacations, and so on, easily, using this app. It sends you regular notifications, keeping you alert till the event approaches. This app, basically, does not let you forget any upcoming events and even create a schedule a for those.
Among its other features are:
Option to add different events and save them into the cloud;
Option to view the notifications;
Get notified on Desktop with the toast notification option;
Allows you to save unlimited events on the cloud;
Protects your sensitive information from unidentified access.
Price: free to use
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Madhu 5 Min
Madhuparna
The 5 best calendar apps of 2022
Time is money; your calendar is your budget. That’s why it’s important for your business to have the best calendar app possible.
Bring context to your calendar by connecting other apps
Learn how
Because time management isn’t about writing down what you’ll do when. It’s about coordinating with other people on your team, seeing where your time went, and generally knowing who will be where at what times.
We considered and tested dozens of calendars to find the best of the best. Based on our research and testing, here are our picks for the five best calendar apps.
The best calendar apps
Google Calendar for the best free option
Microsoft Outlook Calendar for Microsoft users
Calendar for scheduling external appointments
Fantastical 2 for the best design
Apple Calendar for a free option for Apple users
What makes a great calendar app?
How we evaluate and test apps
All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.
Calendars, of course, show you your schedule. Every calendar app manages that; the best calendars, however, aren’t just functional. They give you clarity about how you spend your time, and a few rare finds are even a joy to use.
In our opinion, the best calendar apps are:
Easy to use. Calendar apps are easy to use when they require minimal clicking and menu exploration.
Designed with intention. Does the calendar app do what it says it’s going to do? And does it do it well?
Packed with features and customizable. If you’re a serious scheduler, power features, such as customizable views and integrations, will help you get the most out of your calendar. For those apps that aren’t heavy on features, we looked for customization options that make the app adjust to your style.
Simple to share. You probably don’t work alone—neither should your calendar. Invitations to events are a must, and ideally, you should also be able to share entire calendars.
Available for multiple devices. When considering apps for this list, we gave preference to apps that are accessible on more than one platform. You should be able to see your calendar no matter where you are or what device you have on hand.
For the most part, we focused on calendar platforms—we didn’t consider mobile- or desktop-only apps designed mostly to sync with other services. Check out our lists of Android calendar apps, iPhone calendar apps, and Mac calendar apps if you want those sorts of platform-specific applications.
Best free calendar app
Google Calendar (Android, iOS, Web)
Google Calendar screenshot
Google Calendar is both powerful and flexible, all without being hard to use. If all you want is a simple calendar to keep track of your events, you’re covered. It doesn’t take long to learn how to add events, or switch from the default week view to a month or day view. Even inviting other contacts, or adding a Google Meet video conference, is straightforward.
Dig in, though, and you’ll find all kinds of features. You can share entire calendars, for example, which is great for coordinating with your team or even just having a shared calendar with your significant other. You can create as many calendars as you want or subscribe to any iCal-compatible calendar, then choose which calendars you do and do not want to see. There are great mobile apps, or you can use a third-party app for the desktop if you prefer (every other app on this list can sync with Google Calendar).
The integration with Google features is another plus, assuming you’re already a Gmail user. It’s easy to see Google Calendar in your Gmail sidebar, for example, or to invite your Google Contacts to an event. Google Workspace users have access to a number of work-related features, including many specifically meant for remote or hybrid teams. There’s now a work location tool and the ability to split your work hours, both of which recognize the changing nature of work.
Overall, it’s hard to find much to complain about with Google Calendar, and believe me—I love complaining. It should be the first calendar app most people try.
Want more out of your calendar? Connect Google Calendar to your favorite apps through Zapier. You can create automated workflows that send calendar appointments to other apps, like Trello or Todoist. You can even create calendar appointments from spreadsheets.
Create new Trello cards from new Google Calendar events
Google Calendar + Trello
Use this Zap
Generate Google Calendar events from new Google Sheets rows
Google Calendar + Google Sheets
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Add new Google Calendar events to Todoist as tasks
Google Calendar + Todoist
Use this Zap
Google Calendar Pricing: Free with a Google account; Business Starter for Google Workspace, which includes all Google Apps, starts at $6/user per month.
You can do even more with Google Calendar. Here’s how to turn it into the ultimate productivity hub with Zapier.
Best calendar app for Microsoft users
Microsoft Outlook Calendar (Android, iOS, macOS, Windows, Web)
Outlook screenshot
Outlook dates back to the ’90s and is still one of the best calendar apps on the market today. Outlook combines email, calendar, and contacts in one application. Some people love this approach, and some people don’t. Either way, the calendar itself is solid.
Adding events to your calendar only takes a couple of clicks. You can add multiple calendars and have multiple views, including today, this week, and even just the work week. Support for Exchange and Microsoft 365 accounts means it’s easy to send event invitations to other people at your company, compare your schedule to theirs while doing so, or share entire calendars.
If your company runs on Microsoft, this will be your calendar app. But Outlook is worth checking out regardless because of a few really nice features. The weather is always right there at the top of your calendar, for example. It’s easy to change an email into a calendar appointment or to see your email alongside your calendar. And there’s support for adding iCalendar subscriptions.
Of course, this being Microsoft, the word “Outlook” has multiple meanings, and the differences between those meanings can be confusing. Outlook for Mac can sync with Google Calendar; Outlook for Windows cannot; and there are more than a few interface differences between the two products. Then there’s Outlook.com, which refers to the free email and calendar service that was called Hotmail back in the ’90s. It offers a lot of the same features as Outlook but isn’t quite the same.
This is all confusing, but there’s a great calendar app at the core of it—one you already have access to if you’re a Microsoft Office user. It’s well worth considering. And you can connect Outlook to Zapier for more power. That way, you can do things like send calendar appointments to other apps, including other calendars or your to-do list.
Add Microsoft Outlook events to Google Calendar
Google Calendar + Microsoft Outlook
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Add Microsoft Outlook events from new Google Calendar events
Google Calendar + Microsoft Outlook
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Add new Microsoft Outlook events to Todoist as tasks
Microsoft Outlook + Todoist
Use this Zap
Here’s how you can supercharge your Microsoft Outlook calendar with Zapier.
Microsoft Outlook Pricing: Outlook.com is free, as are the mobile apps. The Microsoft 365 Personal plan, which includes most Microsoft Office apps for desktop, starts at $7 per month. Don’t want to shell out for Outlook? Windows 10 comes with a calendar app with most of the above features.
Best calendar app for scheduling external appointments
Calendar (Android, iOS, Web)
Calendar.com screenshot
It’s hard to think of a simpler name for a calendar than Calendar, but fortunately, that’s not all this app has to offer. Everything you need to manage your appointments is here, on a site with modern design and full support for collaboration. This is a well-thought-out app.
But it’s not just a calendar app: it also works as an appointment scheduler. Sign up for Calendar, and you’ll get a public profile—for example, calendar.com/michaelscott. You can set up times that you’re available, then allow anyone with the link to schedule an appointment with you.
There are plenty of appointment scheduling apps that do this, but so far as we know, Calendar is the only full-fledged calendar app to also offer a feature-complete scheduling feature like this. Sure, Google Calendar offers some basic appointment scheduling, but Calendar’s version is easier to use in many ways. This alone makes Calendar worth trying out.
You can also connect Calendar to your other favorite apps through Zapier. You can, for example, get a Slack notification every time someone signs up for a meeting with you.
Send direct messages in Slack when new meetings are scheduled in Calendar
Calendar + Slack
Use this Zap
Calendar pricing: Free plan available; Pro version starts at $8/month with unlimited scheduling time slots.
Best free calendar app for Apple users
Apple Calendar (iOS, macOS, Web)
Apple Calendar screenshot
Apple Calendar is the default calendar on Macs, iPhone, and iPads. If you’ve used an Apple product, you know what to expect: simple, beautiful, and easy to use. Apple Calendar is all that.
Everything syncs by default using iCloud, or you can set up Apple Calendar to sync with Google Calendar, Microsoft Exchange, Yahoo, and any calendar platform that uses CalDAV. Setting this up is as easy as connecting an email client app to another email account.
Apple’s clean and simple calendar lets you focus on your events rather than the app itself. It’s intuitive to use if you’re familiar with other Apple apps, with support for drag and drop. The Siri integration is a highlight: tell your assistant to add an appointment, and this is the app where it will end up. But it’s also quick to add appointments in the app, especially on the Mac. Click or tap the plus sign (+), and create a new event using natural language—just type a phrase that includes a title, time, and date, then hit enter. You can also add a travel time estimate that will be factored into event alerts.
Apple Calendar Pricing: Included with macOS and iOS devices, or via iCloud with an Apple ID
Best calendar app for its design
Fantastical (iOS, macOS)
Fantastical 2 screenshot
Is it cheesy to call Fantastical fantastic? Probably, but at least in this case, it’s not hyperbole. Fantastical has just about everything you could want in a calendar app for iOS and macOS, and there’s an Apple Watch companion as well.
While it’s nice to have the mobile app, Fantastical is at its best on desktop. Put simply, this is the best-designed calendar app for macOS. Start with the left panel: most apps put a mostly useless list of calendars here. Not Fantastical. Here, that space is used for an agenda view or your reminders. It’s a small thing, but it reflects how carefully the developers thought about every design element to make the calendar intuitive to use. Another little thing: if an identical event shows up in two calendars, it will only show up once, with a pin-stripe pattern letting you know it’s in two different calendars. Use Fantastical for a while, and you’ll notice all kinds of little things like this.
Fantastical also integrates with the rest of your system to give you a Today view widget, Handoff support, and a share sheet extension that lets you create events from other apps, like addresses in Maps and URLs in Safari.
Fantastical is best known for its natural-language event creation. Start typing “Lunch with Casey at noon at Park Place,” and watch as the app parses your words into calendar fields and pulls in relevant information. Apple Calendar offers this; Fantastical does it much better. Fantastical supports syncing with iCloud, Exchange, Office 365, Google, Yahoo, Fruux, Meetup, and any CalDAV service, so you’ve got nearly endless syncing options. If you want the best Apple calendar on the market, this is the one you’re looking for.
Fantastical 2 Pricing: Free; Premium costs $3.33 per month
Conclusion
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