Can Online Collaboration Tools Lead To Productive Teamwork

Collaboration is the future of collaboration. Over the past few years, working remotely has become increasingly popular. Many workers are connected to their co-workers by phone and email, but it can make collaboration difficult. Some companies deploy remote workers with better technology, but communication still suffers.

Can Online Collaboration Tools Lead To Productive Teamwork

Online collaboration offers organizations a chance to achieve optimal communication among team members during projects. Collaborating online provides more spaces where teams can communicate. Many tools offer virtual chat rooms, video calls and online meetings to keep a project organized and on schedule.

Privacy features are one of the online collaboration tools that will appeal to organizations. Teams inevitably communicate across a wide range of online functions. Certain online tools ensure that only the necessary personnel are capable of joining these channels. Online collaboration tools give access points beyond an office or home. Members of a team can bounce ideas off one another from mobile locations as well. This keeps everyone on a project connected and builds efficiency.

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An animated depiction of remote connectivity between workers.
Fostering an open environment is key for online team collaboration.

Maximize creative efforts

Expand creative output and promote overall team input with the ability to share files. Online collaboration tools give team members the capability of sharing unique, digital files by reviewing a document together or sharing an online workspace. Use these resources to give your teams a chance to build off each other’s creativity. This type of climate not only pushes the limits of an organization’s creativity but enhances productivity and efficiency as well.

When a team is given opportunities to create in settings conducive to creativity, the resulting projects reflect it. It’s not enough to share feedback and ideas through email or other limited settings. Instead, teams need to be connected in real time to effectively boost each other’s potential for creative output.

Online collaboration tools such as Dropbox offer sharing and scheduling features. Dropbox is one of the most popular online collaboration tools due to the fact it meets a lot of the storage needs of modern organizations. Exploit the powerful collaboration possibilities that tools like Dropbox offers to empower teams and bolster creativity and performance.

A circle of web-connected workers on laptops.
Collaborative tools push individual creativity.

Utilize modern file sharing

File storage functions create opportunities for teams to work together in a streamlined environment. Online collaboration tools provide file storage in a shared database. Constant access to the library of files enables teams to thrive. This type of blanket connection naturally creates efficient projects. Teams can quickly receive ideas from text, images, or videos and work together to take the necessary steps with the data.

Online collaboration creates clear potential for greatness in an organization. Administrators see the power it has on the teams they monitor and are beginning to employ it. Stay ahead of the curve by understanding the benefits of online collaboration.

Management of data storage for online collaboration is optimized with a digital asset management system. Boost the connectivity of a team to produce highly professional projects consistently with online collaboration and create a productive environment for your next project.

types of online collaboration

In recent years, the number of collaborative tools has increased. What once started as simply shared agendas has now developed into something extraordinary.

Communication tools are among some of the more popular types of collaboration tools. These involve shared calendars, live chats, whiteboards for note taking, videoconferences and instant messaging applications.

Decision-making tools help organize ideas in graphic form; organizational tools make it easy to share files.

There are many tools that organizations can acquire to assist with collaboration. Google offers document sharing with Google Docs and allows employees to chat and communicate via Google hangout. Microsoft offers outlook messaging for emails, Skype conversations, and a space for sharing OneDrive documents.

Calendar sharing tools:

The shared calendar facilitates the organization of appointments and meetings without the need to consult all participants. The person organizing the event finds a time interval and can check the availability of the other participants, the meeting room and then  send out an invitation. These tools save a lot of time for facilitating teamwork.

File sharing tools:

File sharing tools allow you to transfer files, distribute them and give access to them. Shared files can be various kinds; software, books, videos, documents, etc.. These tools avoid transferring everything via email and saturating inboxes with heavy files.

Instant messaging:

Instant messaging allows you to exchange text messages and online files in real time via a computer. The dialogue is interactive and most applications allow the exchange of video files, voice communication and video conferences.

Document synchronization:

Document synchronization aims at matching two documents. This means that any modification, addition or deletion of a document in a directory will also be effective in the second directory. This way, employees have the latest version and the information remains the same everywhere. The two documents remain exactly identical.

Cloud storage:

Storage can be done within the organization but also in the cloud. Cloud storage exploits the power of the server’s information storage system which lives in the cloud. The data is stored remotely via a telecommunications network.


A method of communicating with a live, visual connection by means of a video with multiple people across multiple locations. In-person meetings can be replaced with videoconferences so the team can still get the “feeling” of seeing each other as they communicate.


An online whiteboard is a literal replacement of the classic whiteboard. Collaborators can take turns communicating visual information via text, drawings and graphics on this whiteboard then erase it as you would with an actual dry eraser.


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