Writing a blog post is a lot like building a sand castle. You start with an idea of what you want the final product to look like and how you want it to work, but you can’t really see everything that’s going to go into it until you’ve got your hands dirty. As you get more and more into the work, your vision changes, forms and takes shape in ways that couldn’t possibly be foreseen before you started.
When I wrote this blog post, I started out with an idea—to write about writing blog posts! That was my vision for what the end result would be. But as I started writing it, other ideas sprang up in my head: interesting ways to structure my sentences, funny anecdotes to work into my paragraphs, and a whole slew of ideas for possible directions I might take the overall piece.
That’s where the real magic of blogging comes in: as you build your blog post (or sand castle), you grow as an individual and learn new things about yourself. You get better at organizing your thoughts and communicating them clearly. You form stronger opinions based on your own experiences and feelings. You grow as a writer and thinker, which helps drive your blog post forward.
Employee Task Management System
Need to find the best task management software for you and your team?
You’ve come to the right place.
In this article, we’ll go over the 21 best task management solutions available today. You can use these tools to manage tasks, to-do lists, and projects to get the best out of your team and your business.
By the end of the article, you’ll have all the information you need to pick a task management tool that’s right for you!
Let’s get started.
What Is Task Management?
Task management is more than just a task manager checking off items on a to-do list!
man writing with pencil
It’s an organized system for identifying, monitoring, and managing the work you and your team. Task management involves:
Tracking task progress
Delegating work to team members
Setting deadlines
Adjusting work schedules
And so much more!
Effective task management helps individuals or groups achieve goals, and it also takes into consideration task planning, task priorities, task automations, as well as dependencies and budgeting. Task management is usually one of the essential features of good project management software.
Why Do You Need Task Management Software?
- It helps you organize work
We know you and your team work on multiple tasks every day!
Project tasks, HR activities, social media posts, invoicing, the list goes on.
Now try and imagine handling all of that with a pen and paper, or even an Excel sheet.
man screaming
Exactly.
Unfortunately, this is all too common.
According to a recent study by ClickUp, 42% of employed Americans feel that they do not have all the technology and tools, such as task management apps, to succeed at work! Nearly half (45%) would give up 10% of their salary for an easier work life.
There’s no way you can keep track of every project task, meet your deadlines, track progress, and manage your team without a dedicated tool.
Luckily, task management tools are designed for this, acting as a safeguard against going crazy!
It’s a dedicated space to monitor your task progress, assign tasks, and manage schedules. It ensures that you’re able to efficiently track tasks and subtasks so that you meet your deadlines.
- It helps your team collaborate effectively
Your task management tool will improve not only your in-office and/or virtual team’s tasks but also your team collaboration capabilities.
As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody will be left out of the loop.
Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly.
- It helps you prioritize tasks
All tasks were not created equal.
While every task needs to be addressed, some are more important than others.
So what do you do?
You start prioritizing tasks.
For example, finishing a client’s project is probably more important than deciding what your office party’s theme is, right?
dwight office hair
Your task management tool will help you prioritize tasks to work on what’s most important immediately.
What are Features of a Great Task Management Tool?
Comprehensive Integrations – Does this tool integrate with a variety of apps such as Google Calendar, Slack, Salesforce, Zapier, Bugsnag, etc?
Tracking Task Progress – Is it easy to see which stage in the project everyone is and how you and your team are arriving at your goals? Can you visualize the project from many different views?
Responsive Customer Support – Does the task management solution offer quick chat and email response times in case you need help?
Ease of Use – Can it be used by beginners and expert project managers alike? Can it be adopted by both code and no-code teams and can collaboration exist between departments?
Intuitive Flexibility – Can it be used for an infinite number of use cases? Can you execute task planning not only for marketing campaigns and software development, but also for personal goals and university projects?
Frequent Updates and Features – Is the team behind the task management platform dedicated to crushing bugs, shipping new features, and listening to their users’ feedback?
These are some of the criteria we use to evaluate the task management platform, but you’ll be able to decide for yourself after reading through this list.
Bonus: Learn how to implement a work management system!
What Is the Best Task Management Software?
Here are the 21 best task management tools for organizing individual and team tasks efficiently:
- ClickUp
clickup devices 2021
ClickUp is the world’s highest-rated project management tool and is used by companies like Google, Webflow, and Airbnb.
It’s got all the features you need to skyrocket your productivity and manage any task super-smoothly.
Got multiple projects?
ClickUp can handle that too.
Using ClickUp is like being James Bond and fighting 10 guys without getting a single tear on your tuxedo!
james bond jumping on subway
However, that isn’t all.
Unlike other free task manager software, it’s also incredibly easy to use!
Whether you’re a business owner, project manager, team member, or even a freelancer, ClickUp is for everyone.
Here’s a closer look at some of the features and functionalities of this free task tool:
A) Templates and Recurring Tasks
Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects.
You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.
B) Priorities
Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize.
C) Reminders
Our project management software comes with powerful Reminders to help you always keep track of your deliverables. You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.
D) Notifications
ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear.
E) Views
Instead of adapting to a tool’s interface, let the management tool adapt to you!
ClickUp gives you Multiple views for managing tasks the way you’d like to:
Board view: view your tasks in a handy Kanban board
List view: view your tasks in a GTD-style list app
Box view: check what everyone’s working on and delegate tasks
Calendar view: quickly manage your task schedules
Table view: create flexible spreadsheets
Timeline view: visualize and organize your work over time
Me Mode: only focus on your assigned tasks
F) Assigned Comments
Sure, your typical project management software allows you to add comments to tasks.
But ClickUp does way more!
ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray. Once they finish the task, they can even mark it as resolved!
G) Targets and Goals
A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.
H) Dashboards
Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up, Burndown Velocity chart, etc.
I) Notepad
Note down important tasks and ideas, create checklists, and even convert your notes into tasks with our Notepad.
J) Integrations
ClickUp supports tons of integrations with your favorite apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, and more.
And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart, Task Dependencies, Permissions, Native Time Tracking, Mind Maps, and much more!
Need a full picture of our project management tool?
Take a look at the ClickUp Features page.
Pricing: Free to $5/month per user and up!
- Todoist
creating tasks in todoist
Todoist, as a task management solution, is a breeze for many.
Like the Swift to-do list app, it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.
However, they still fall short when it comes to team management, as you can’t assign multiple people to a single task.
Guess they want you to-do things all on your own!
Check out the best Todoist alternatives.
In Todoist, users get:
Recurring due dates
Subtasks
Priorities
Mobile apps available for iPhone, iPad, and Android devices
Premium
Task labels and reminders
Email notifications
Automatic backups
Collaborate on tasks via email
Pricing: Free to $5/month per user.
Visit Todoist
- Any.do
creating tasks in anydo
This is an interesting to-do list app and task management app. Any.do labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete.
Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.
There is one drawback, though:
Looking for a powerful free version?
We’re sorry, but Any.do’s going to have to respond with a: no-can-do!
In Any.do, you get:
Calendar
Time tracking add-ons
To-do list reminders
Daily planner to organize and prioritize to-dos
Android and iOS mobile apps
Premium:
Unlimited attachments
Location-based reminders
Task color-coding to organize your work
Customized recurring tasks
Price: Free to $2.99/month per user.
Visit Any.do
- Things
managing tasks in things
The Things app is another great task management software.
The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.
Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.
Any other concerns about this task management system?
Things is only available on Mac and iOS.
Windows and Android users right now…
In Things, you get:
Calendar events
Morning, afternoon, evening slots
Section headings
Checklists
Mac OS shortcuts
Price: One-time charge of $49.99
Visit Things
- HubSpot Task Management
HubSpot task management software helps teams
HubSpot took task management and decided to up the game for everyone. The software is included in its customer relationship management (CRM) suite, and it’s aimed at helping you move along the sales funnel.
You can create workflows to automatically schedule new tasks after you complete ongoing tasks. Set up reminders, compare your performance to past data, and keep track of everything in one place.
HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it.
Check out ClickUp’s integration with HubSpot.
HubSpot is a comprehensive tool, and even at the free level, it can be a lot. While they offer different ways to learn the software, it has more of a learning curve than some other options on this list.
In HubSpot Task Management, you get:
Automatically synced data
Integrations with hundreds of apps
Easy task creation
Progress tracking
Task queues
Price: HubSpot starts free, with premium CRM plans starting from $45/month.
Visit HubSpot
- Taskque
managing tasks in taskqueue
Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member.
It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.
So it’s perfect?
Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.
In Taskque, you get:
Automatic task assignment
Discussions
Calendar
A powerful to-do list app
Workflow management
Premium
Groups
Exclusive permissions
Expanded workspaces
Price: Free to $5/user per month.
Visit Taskque
- Flow
flow app
If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow.
Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event.
The one drawback of this management app?
Don’t use it if you’re looking for a free task management tool. There’s no free plan!
In the Flow task tracking software, you get:
A list of tasks with card views
Drag and drop timeline
Workflow management
Workgroups
Public and private projects
Price: $4.79/user/month and up
Visit Flow
Take a look at our ClickUp and Flow comparison.
- Hitask
hitask pm app
Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team.
Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.
Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.
Does Hitask offer them?
They have no Gantt chart.
No Kanban board.
So no workflows. Ugh.
In Hitask, you get:
Task management
File storage
Time tracking
Email task creation
Mobile apps for iOS and Android
Reports
Premium:
Selective permissions on tasks
Calendar sync
Unlimited storage
Pricing: Free to $20/user per month
Visit Hitask
- Trello
board view in trello app
Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.
To make Trello efficient for complex projects, you’ll have to upgrade for features like Gantt charts or priorities.
Why do that when there are tools that offer that in their free plans?
Take a look at the best Trello alternatives, and don’t forget to compare Trello with ClickUp!
In Trello task management, you get:
Boards
Lists
Cards
Checklists
Attachments
Android and iOS mobile apps
Premium:
Unlimited integrations
Collections for teams
Public/private boards
More onboarding support
Price: Free to $17.50/user per month
Visit Trello
- ProProfs Project
Proprofs project task management software
ProProfs Project is a feature-rich task management solution. It’s built to handle multiple projects across cross-functional teams on a single platform.
Create a project schedule and streamline your processes to deliver your projects on time and within budget. Also, you can prioritize tasks and track them using multiple project views such as Gantt charts, Kanban board, and more.
One of the best things about ProProfs Project is its customizable dashboard. It lets you schedule tasks with a simple drag and drop and provides all your project information at a glance.
What’s missing? A user-friendly mobile application that allows seamless team collaboration anywhere, anytime.
In ProProfs, you get:
Centralized dashboard
Real-time alerts & notifications
Instant messaging, task comments, & file sharing
Customizable workflows
Gantt charts, Kanban board, Calendar view
Task prioritization
Premium:
AI-powered reports
Automatic invoicing
Task dependencies
Time tracking
Price: $2/user per month and up
Visit ProProfs Project
- Quire
managing tasks in quire
Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards.
Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card.
This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.
As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!
In Quire task management, you get:
Tasks and subtasks
Progress reports
Recurring tasks
Apps for iOS and Android
Calendar
Kanban boards
Price: Free
Visit Quire
- Asana
managing tasks in asana
This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks.
Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.
Don’t forget to check out the best Asana alternatives and our Asana and ClickUp comparison!
In Asana task management, you get:
Projects
Tasks
Basic dashboard
Basic search
Premium:
Unlimited dashboard
Custom fields
Task dependencies
Private teams and projects
Start dates
Google SSO
Price: Free to $24.99/user/month and up
Visit Asana
- Plutio
Plutio task management software
Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.
Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.
It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.
The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.
In Plutio, you get:
Timeline/Gannt view, Kanban view, list view, and calendar view
Dashboards, projects, and knowledge-base
Team Chat, time-tracking and timesheets, built-in documents
Proposals, contracts, and invoicing
Pricing: 7-Day Free Trial, Pricing Starts at $19/month.
Visit Plutio
- Infinity
Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.
Built to help you organize yourself easier and take the stress out of your workdays, Infinity gives you endless ways to customize your workflows. The key to this is in Infinity’s great structure, advanced productivity and automations features, and unmatched versatility.
Using Infinity, you’ll be able to put all of your tasks straight, eliminate clutter, collaborate with teams and stakeholders, spot and resolve bottlenecks, and get tasks done with less effort and in less time.
In Infinity, you get:
6 different views to display data: Kanban, List, Gantt, Calendar, Form, and Table
20+ attributes, including labels, dates, formulas, and progress bar, to name a few
Over 50 templates for various use cases
API & automations to help you complete projects faster
Multiple integrations, including ones with Google Drive, iCalendar, and Zapier
Dedicated desktop and mobile apps
Price: Infinity is currently running one-time payment deals that give users access to all Infinity features.
Visit Infinity
- Accelo
project management in accelo
This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond.
Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.
Accelo is capable of so much, but it accel-erates your company at a cost.
It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!
skeleton falling apart
In Accelo task management, you get:
Team scheduling
Inbox
Templates
Tasks
Automated timesheet
Billing
Invoicing
Quotes
Recurring tasks
Price: $39 to $79/user per month
Visit Accelo
- Taskworld
task management in taskworld
To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)
The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.
Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it!
In Taskworld task management, you get:
Task lists
Task points
Task assignments delivered by email
Activity log
Repeating tasks
Mobile apps for iOS and Android
Direct messaging
Price: $10/user per month to $22/user per month
Visit Taskworld
- Wimi
managing tasks in wimi
If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well.
Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great timeline feature to manage task dependencies and key performance indicators.
On the downside, Wimi’s pricing can go through the roof for larger teams!
In Wimi task management, you get:
Gantt chart timeline for lean visual management
Task assignments organized as post-it notes
Critical path calculations
Task filters
Task history
Premium
Unlimited projects
Up to 500GB of storage
User training and onboarding
Price: Free plan + paid plans up to $18/per user/month
Visit Wimi
- ProofHub
proofhub website homepage
ProofHub is an all-in-one project management app and collaborative task management tool. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects, and communications.
There are powerful team collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data.
However, it may not suit larger teams, and you may be bothered by a ton of notifications since they lack custom notifications. 🔔
In ProofHub, users get:
To-do lists
Custom workflows and kanban boards
Gantt charts
Online proofing tool
In-built chat app
Dedicated space for real-time collaboration
Timer and timesheets
Custom reports
File sharing
Mobile app (both iOS and Android)
Price: $89 per month (unlimited users)
Visit Proofhub
- Basecamp
basecamp homepage
Basecamp is a quality task management software who’s core really focuses on efficient team collaboration and communication.
What isn’t core to the software is making itself feel like it’s made for you. For example, you can’t customize each specific task status.
What’s been approved? What’s in progress? Guess you’ll never know!
Check out these 7 Basecamp alternatives and our comprehensive Basecamp review.
In Basecamp, you get:
Real-time communication (campfires & pings)
Simple task management
Auto check-in questions
Project progress tracking (Hillcharts)
Pricing: Free to $99/month
Visit Basecamp
- Monday.com
monday.com homepage
Monday.com is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.
And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.
surprised people
Check out how ClickUp compares to Monday.com.
In Monday.com, you get:
Calendar view
Time tracking
Automations
Unlimited boards
Pricing: $8/seat per month to $16/seat per month
Visit Monday.com
- Wrike
wrike homepage
Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.
Whether you’re a small team or an enterprise-level user, Wrike will serve you well.
However, if you’re a creative thinker, you’re going to feel stifled.
They don’t have mind maps or a notepad to jot down ideas.
WYrikes!
Not sure about Wrike anymore?
Take a look at these Wrike alternatives and our Wrike review.
Compare ClickUp vs. Wrike for a clear idea.
In Wrike, you get:
File sharing
Task tool for progress tracking
Workflow statuses
Milestones
Pricing: Free to $24.80/user per month
Visit Wrike
Which Online Task Management Software Will You Choose?
You don’t need us to tell you that there are lots of task management apps available. That’s apparent from any Google search or a glance at the productivity section of the app store.
So here are some suggestions for deciding which task management software is right for you:
Try a free plan before you buy it. You shouldn’t have to lay down your hard-earned cash on task management apps before knowing how they work. Test out some of the best free task management software to help you decide what you like and don’t like. Some online project and task management tools offer free trials. Be wary of those tools because you know a sales pitch will be coming at the end!
Read the reviews of task management apps. Unless you love trying out new software as a hobby, you’ll probably want to see how others have used them. They may even show you a new way of using the software. You’ll also learn of any problems in that online task management software too.
Check out the roadmap. Just because an online task management software doesn’t have the features you want doesn’t mean it won’t be there tomorrow. The best software companies are constantly iterating and releasing new features regularly.
employee task management system free
Are you looking for a free task management software? We know how it feels different using a tool like this, instead of old-fashioned ways such as writing what you need to do on a paper. And we also know that with so many options in the market, it becomes a hard task to choose the best one.
But don’t worry, this article will guide you through the top 20 tools that can help you manage your work with tasks. Here you are going to understand what is task management and understand why it is essential to give a chance to software specifically built for this purpose.
What is task management?
Task management is an essential part of work projects —and for most of our personal lives too. Some people may think that it is just controlling their daily to-dos with checklists. But no.
Since your tasks are the building blocks of plans, projects, and whatever necessary to keep life in order, managing them requires a few steps. The main steps are tracking, adding deadlines and delegation, when it comes to collaboration inside teams.
That’s why notebooks, pens, or even spreadsheets aren’t enough for more complex contexts anymore. These are too simple solutions when you need to collaborate with other people or organize your to-dos in a way you can easily track their progress.
Task management software is built specifically for the purpose of improving your experience while managing your to-dos, and they are essential for people who want to organize your work and enhance your productivity.
Why use a task management tool?
There are many benefits of switching from a simple way of listing your tasks on a software:
Organize workload
Usually, information is split into many channels, and you are always switching between tools to figure out your tasks. It decreases your productivity and makes you lose a lot of time. By managing your tasks in just one software, you can easily keep your workload organized, gathering all the information necessary to work on them.
Facilitate team collaboration
Many tasks need to be assigned to other people, and for that action, you need to take many steps when you don’t have a specific tool. On task management software, you are just one click away from sending a task with its details to a teammate.
Track work progress
Without a due date and development stages, it becomes challenging to track your performance in a project. A task manager will provide features to help you meet the deadlines, and make clear what are the next steps for a particular task.
20 best free task management software
Here is a complete list with the best task management software in the market, for both individuals and teams, with their respective features. All of them have free versions, some with limited, but functional features to manage tasks.
Most of these task management freemiums are more suitable for individuals, freelancers, and small teams and businesses. Check out our top 20 of task management tools so you can analyze the pros and cons and make the best choice.
You can quickly navigate between them to see further details:
DragApp
MeisterTask
Nifty
Todoist
ClickUp
Hitask
Basecamp
TasQue
Trello
Wrike
ProProfs
Podio
Quire
Freedcamp
nTask
Any.Do
Asana
Bitrix24
Infolio
Wimi
- DragApp
best free task management software
DragApp is more than a task management platform. It is a shared inbox solution with a lot of features to help teams manage their entire workflow.
It is the only software on this list that works inside Gmail. After all, most tasks start and end as emails in your inbox, so Drag was developed to eliminate the back and forth between your Gmail and another task management tool. When you manage your projects inside Gmail, you gain more productivity, saving steps on the processes you would need to take with third-party tools or extra browser tabs.
Everything inside your Drag boards is customizable. First, there are two views available: Kanban and list. So you can choose the one that better suits the way you need to handle your tasks inside a board.
You can add notes and due dates to your cards, and mention teammates on the private chat, centralizing all the communication necessary on a specific task. Also, you can drag your cards easily between columns to help you with tracking the steps of a project.
Drag is forever free for individuals and teams, with essential, but limited features. Still, it is functional, and it can be of great help on organizing not just your tasks but your email inbox. For more advanced and unlimited features, you can acquire a paid plan that starts at $8 user/month, billed yearly.
Main features:
Unlimited Users Available
Shared inboxes
10 boards
Unlimited integrations (Google Groups, Google Calendar)
100 cards per board/month
Unlimited collaboration (delegation, collision detection, reply as an alias, and more.)
Unlimited productivity (checklists, notes, color coding, tags, sort & filter)
Limited workflow
- MeisterTask
free task management software for small teams
MeisterTask is a multi-platform collaboration tool focused on task management. You can use MeisterTask to organize and manage individual tasks in a customizable environment that adapts to your needs. It works with Kanban boards, and it allows you to fill your duties with all the information you need.
This software will allow you to build automated workflows to help your team be more productive while managing a lot of project tasks at the same time.
It offers a free version that small teams can benefit a lot from, but its paid plans start at $4.19 per month.
Main features:
Up to 3 projects
Unlimited project members
Customizable project boards
Import from Asana, Trello, Wunderlist
File attachments up to 20 MB per file
Mobile apps
Email support
Time tracking
Task from emails
- Nifty
nifty print
Nifty is a free task management and project management software that enables an individual and team to manage their tasks in a very customized and tailored fashion. One is able to manage the tasks of an entire team in Nifty or the personal tasks in his day to life to make sure nothing falls through the cracks.
Tasks in Nifty can be managed in two views either a typical kanban board that can be portrayed in dark mode, light mode or classic mode or teams can use the list view to provide a more rigid approach in the form of a modern spreadsheet. On its free plan Nifty also enables time tracking and custom fields on tasks to provide an optimal experience
The free version of Nifty enables access to unlimited team members and expands to only paying for what you actually end up using so admins can avoid overpaying
Main Features:
Recurring tasks
Calendar integration
Custom fields
Time tracking
Subtask
Collaboration
Documents
Unlimited Team Members
- Todoist
free task management software
Todoist is a free task management app that helps you to keep in control of everything, either in your personal or work life. It allows you to create sections and subtasks, improving the way how you can keep track of your projects. It’s also possible to favorite tasks and highlight them as priorities.
If you need to work with a team, Todoist allows you to delegate tasks and receive notifications on new actions in the assignments. Moreover, it’s also possible to add comments, so everybody on the team can stay on the same page about what has to be done.
The free version meets the needs of individuals and small teams. In case you need an upgrade, the prices start at $3 per month on the annual plan.
Main features:
Up to 80 active projects
Recurring due dates
Sections and subtasks
Task delegation
Integrations
- ClickUp
free task management tool
ClickUp has features to customize your experience inside the tool. This way, all the team members can manage individual and shared tasks according to their preferences. It is a software that provides functionalities for all kinds of teams —sales, marketing, development.
With ClickUp, you can choose between 5 views: Board, List, Box, Calendar, and “Me Mode”. This way, you can easily visualize and manage your tasks, organizing them based on priority. Besides, you can assign tasks to other members of your team to keep your projects up and running.
The freemium version if for unlimited users and unlimited tasks with limited storage of 100 Mb. And if you want an upgrade to paid plans, with more features, the prices start at $5 per user per month.
Main Features:
Recurring tasks
To-do lists
Automations
Gantt Charts
50+ Native Integrations
Time Tracking
Mind Maps
- Hitask
free task management solution
Hitask is a simple task management app, straightforward to use, that doesn’t require a complicated onboarding process. Because of that, it can be ideal for many companies, or even for individuals.
It has one single screen, with everything you need to manage a project in just one place. It’s possible to arrange your tasks by due date, team, or plan, as also assign them to other teammates.
The free version fits the needs of small teams (up to 5 members), and individuals. One striking aspect of this freemium is the unlimited number of tasks and projects that can be created. For bigger teams that need more complex features, the prices start at $5 per user per month.
Main features:
Task management
Document storage
Time tracking
Shared calendar
Mobile apps for iOS and Android
- Basecamp
task management tool
Basecamp works with an “all-in-one” concept, which means it serves as an organizer to keep all of your work in one place rather than going crazy for having it in every other area. So to make your life easier and don’t be irked: consider using Basecamp. Utilize its task management features to get done what is needed and be more efficient.
The freemium version of Basecamp is called “Personal”, ideal for students, freelancers, personal projects, and similar types of light uses. You can have up to 20 users and three projects on your free account. But if you need an upgrade, the price is $99 per month.
Main features:
To-to lists
Schedule with a calendar
Share your documents and files
Group chat
Recurring tasks
My stuff- for your individual work
1Gb storage space
- TaskQue
task management software
TasQue is an online task manager that exceeds the concept of a simple to-do list app. It helps teams and individuals to simplify their daily processes, allowing them to track task progress.
You have access to insights about your projects, to help the team stay on the same page and finish everything on time.
Besides being a task management solution, TaskQue allows you to manage the resources of projects.
The free plan is great for teams with up to 10 people and offers a 5Mb Attachment limit and 1Gb of space. If you need to upgrade to the business plan to have access to more features, you will pay $5 user/month.
Main features:
Automatic task assignment
Recursive task
Workflows & Templates
Task Comments
Calendar view
Quick Insights
Integrations with third-party tools
- Trello
Trello is maybe one of the most known task management software of all the ones that offer a kanban interface. Using it is pretty straightforward for any team because it provides a wide variety of templates for each one of them —sales, marketing, business, HR, support, and others.
You can make your projects more flexible and custom-built, although Trello may be better for simple workflows.
Trello’s freemium provides some unlimited features. But in case you opt for more advanced functionalities, the paid plans start at $9.99 per user per month.
Main features:
Unlimited Personal Boards
Lists (unlimited)
Cards (unlimited)
10 Team Boards
Checklists
Attachments
Android iOS mobile apps
Simple automations
- Wrike
task management
Wrike is a project management tool that can be used for several other purposes, such as marketing or product development. Due to this flexibility, a variety of teams can use this software to collaborate and communicate while handling tasks.
With this tool, you can customize your workflows, applying color code, and creating custom fields to export data.
Wrike offers a free task management plan, ideal for up to 5 users. If your team has more people, you may want to upgrade to a paid plan, with prices starting at $9.80 user/month.
Main Features
Board view
Task Management
File sharing
Real-time Activity Stream
Spreadsheet view
Integrations with Google Drive, Dropbox, Box, MSFT Office 365 and OneDrive
Desktop & mobile apps
2Gb of storage
- ProProfs Project
ProProfs print
ProProfs Project is an all-in-one task management software. It offers solid features such as task prioritization, instant messaging, and file-sharing that let you run multiple projects simultaneously.
You can track milestones in real time and ensure that the project progresses at the desired pace. Besides, you can track and manage your team’s workload with the tool’s customizable workflows.
ProProfs offers an intuitive dashboard that allows you to collaborate with people across teams and departments. Also, with insightful project reports to back you up, you can identify and fix any gaps if needed.
The free 15-day trial version of ProProfs offers robust features to help you deliver multiple projects successfully. Its paid plans start from $2 per user per month.
Main features:
Workload management
Task prioritization
Task automation
Instant messaging
Real-time alerts and notifications
Seamless document sharing
Time tracking
Gantt charts and Kanban boards
- Podio
Podio is a task management system that helps to centralize all your business processes in just one place. It is flexible and easy to use and is even an award winner in the world of task management.
The free version offers all the functionalities to manage your tasks. In case you want to unlock more features, you can upgrade to a paid plan. The prices start at $7.20 per month in the annual program.
Main features:
Task management
Apps and workspaces
Mobile Apps
- Quire
Quire combines both Kanban style and to-do lists to allow businesses to control their workflow correctly. It offers a nested task list that helps teams to address big projects by separating them into smaller steps.
For now, Quire is entirely free, with all its features available. They are settling their paid plans, and you can use it with no costs until the third quarter of 2020.
Main features:
Reminders
Gantt Chart
Multiple Assignees
Recurring tasks
Teamwork in real-time
Instant messaging
Health Stats
Apps for iOS and Android
Calendar
- Freedcamp
Freedcamp is a platform to help you plan, organize, and act on your projects. It offers task lists, subtasks, and you can make them private or public. There’s also a Kanban board, where you can easily manage your tasks, dragging them between columns.
You can also share and assign your to-dos, upload files, and join in discussions with team members inside the tool. Moreover, you have a calendar view that displays all tasks, milestones, and events of your projects.
Freedcamp’s free plan offers all the core features. If you need additional ones —such as start dates for tasks, issue tracker, project templates, and Gantt charts— the prices start at $1.49 per user/month, billed annually.
Main features:
Task
Calendar overview
Upload files
Discussions
Milestones
Time tracking
- nTask
nTask is another free, straightforward software, that doesn’t present a steep learning curve. It means that any team can use it to manage their tasks.
It presents a variety of features for project and task management, suitable to an individual or a team. You can create tasks, assigning them to other teammates. Also, you can have checklists, manage priority, repeat tasks, get notifications, use task timer, set due dates, and other essential features for collaboration while managing your complex projects.
nTask’s free version offers a limit of 5 members, but with unlimited workspaces and tasks. If you need more in-depth features, the paid plans start at 2.99 users/month.
Main features:
100 MB Storage
5 Members per Team
Unlimited Workspaces
Unlimited Tasks
Meetings
Timesheets
Issues Tracking
- Any.do
Any. Do is a to-do list app, where you can quickly build checklists and fill task cards with all the information necessary. It was designed to help you organize your life, achieve your goals, and never forget a thing.
It’s possible to organize your to-do’s in lists and projects, color tagging them to categorize and set priorities. You can add notes, subtasks, due dates, and attachments to make your tasks thorough before assigning or sharing them with teammates. It also has a calendar to display your events and tasks straightforwardly.
Any. Do’s free plan offers enough features for personal and team use. An upgrade to a more customizable version costs $5.99 per month, billed annually.
Main features:
Calendar
Time tracking
Reminders
Daily planner
Android iOS mobile apps
- Asana
Asana is one of the most used task management software available on the market. It is a software focused on managing not only tasks but entire customizable workflows.
Asana’s interface is easy to use and flexible, which makes it possible for teams that need to work with different assortments. It allows you to follow almost every stage of your projects. You can also coordinate all your groups and assign work effortlessly inside this software.
In case you may be wondering if Asana is for free, now you found your answer. Its free deal is suitable for individuals, freelancers, or teams that are just getting started with project management software. For an upgrade of features, the prices start at $10.99 per user per month.
Main features:
Unlimited tasks and projects
Unlimited activity log
Collaborate with up to 15 teammates
List, board, and calendar view projects
Assignee and due dates
iOS and Android mobile apps
Time tracking with integrations
Unlimited file storage
- Bitrix24
Bitrix24 is a complete platform for companies. It helps you with managing tasks, projects, CRM, communications, contact center, and website building. So if you are looking for a tool that will help in most of the aspects of your daily operations, Bitrix will be a great choice.
When it comes to online task management, you can expect to have a wide range of features such as an interactive Gantt chart view, task dependencies, and reports.
The freemium version of Bitrix is unlimited, offering all the core features, including the ones for task management. For special features, you can purchase plans with prices starting at $19 per month.
Main features:
Tasks and projects
Planner
Subtasks
Checklists
Reminders
Integration with CRM, workflows, calendar, and drive
Mobile functions for iOS and Android
Project Kanban
Gantt
Task time tracking
- Infolio
Infolio is a project collaboration suite, to manage tasks, and track their progress in kanban view boards, with custom lists and statuses.
One key feature is the built-in chat, to help teams keep connected and communicate in the same place where their projects take over. Moreover, it’s possible to add project notes, web links, documents, and images inside the boards.
Infolio’s free plan includes all the standard features, and only the storage space is limited. For a space upgrade, the paid plan is 4.99 per user per month.
Main features:
Unlimited projects, team members, boards and spaces
Cloud services integrations
All the features you can eat
Custom fields
1GB storage
- Wimi
Wimi offers more than online task management. You can also manage docs and even have access to a messaging system inside this tool. Its interface is very similar to a web browser with tabs, which allows you to go back and forth between tasks.
It offers a Kanban board to help you visualize and handle your tasks through their several stages. Moreover, you can track tasks and add deadlines, with a timeline feature to manage task dependencies.
Wimi is free for up to 3 users with 8 workspaces and 10Gb of storage space. If you have a bigger team, it may be necessary to acquire a paid plan that starts at $15 per month.
Features:
Channels
Document Management
Drive
Task Management
Shared Calendars
100+ Integration
How to choose the best free task management software?
A decision like this requires analyzing your needs, expectations, and how your current workflow is settled right now. What features are essential for you? How many people are going to use this tool?
For example, if you are part of a team of 10 people, you can already eliminate some of the tools on the top 20. Besides, for team collaboration, you need to check if the software is easy to use; if it has a delegation feature, and how straightforward the onboarding is going to be. After all, no one wants to spend long weeks learning a new sophisticated tool and losing essential time because of that.
Another essential advice is to check the tool reviews in directories like G2 and Capterra. In websites like these, you can easily find the pros and cons, as also use cases that may apply to a similar situation to yours.
Conclusion
Let us know your thoughts in the comment section below.
Check out other publications to gain access to more digital resources if you are just starting out with Flux Resource.
Also contact us today to optimize your business(s)/Brand(s) for Search Engines