A lot of businesses rely on appointment scheduling software to help them manage their customer service and operations. These tools allow you to easily schedule appointments, manage client information, and track your team’s progress.
But if you’re looking for an affordable solution that works with multiple users and is easy to use, we’ve got you covered. We’ve compiled a list of the best appointment scheduling software available right now. These apps are perfect for small businesses and organizations that need to schedule appointments with multiple people in different locations.
Table of Contents
Free Appointment Scheduling Software For Multiple Users
Appointment scheduling software allows clients to view a calendar of your business’s available meeting times and self-book an appointment. It also lets business owners manage appointments, send automatic reminders, and accept deposits online. Free appointment scheduling software can be hard to find, as many programs are simply limited versions of larger, paid services. However, we identified seven programs that provide comprehensive features at no cost.
The best free appointment scheduling software are:
Picktime: Best overall software for scheduling appointments of any kind
Square Appointments: Best for solo providers needing unlimited appointments, scheduling, payment, and SMS reminders
10to8: Best for robust features and lots of integrations
Appointlet: Best for sales teams needing to manage clients and convert leads
Fresha: Best for beauty and wellness businesses needing inventory and POS
Setmore: Best for gyms and businesses needing to set appointments for multiple staff members or classes
Calendly: Best for making appointments with clients or scheduling meetings with co-workers
Free Appointment Scheduling Software Compared
Class/Group Bookings
Notification Types
Website Integrations
Appointment Limits
Number of Free Users
Picktime
✓
Email (SMS with paid option)
✓
Unlimited appointments; 2 class bookings per month
3 users
Square Appointments
✓
SMS and email
✓
Unlimited
1 user
10to8
✓
SMS, voice call, and email
✓
100 per month
2 users
Appointlet
✓
Email (SMS possible with Zappier plugin in paid plan)
✓
Unlimited
1 user
Fresha
✕
Email (SMS and Fresha App notifications in paid plan only)
✕ (with paid plan only)
Unlimited
Unlimited
Setmore
✓
Email (SMS with paid plan)
✓
Unlimited
4 users
Calendly
✕ (only with paid plan)
App notifications (email and SMS with paid plans)
✓
Unlimited (only one event-type)
1 user
If your needs require more than a free plan can offer, consider the paid plans offered by some of these providers or any of our other top appointment scheduling software.
How We Evaluated Free Appointment Scheduling Software
For free appointment scheduling software to work for your business, it needs to account for all the nuances that go into booking an appointment. For example, some businesses charge clients during the booking process or need clients to fill out a questionnaire before confirming their appointment. Others need support for multiple employees or may want video integration that automatically adds meeting links to the confirmation email.
To evaluate free appointment scheduling software, we looked carefully at all of these features. Noting which are available for free versus which require a premium upgrade. The last thing you want is to get all set up and then find out you need to pay a monthly fee to access one essential feature. We also evaluated each software’s quality, ease of use, and customer support.
Picktime was our top scorer with a 4.46 out of 5 as its final score. It offers nearly every feature we looked for and works for multiple users—all for free. Click through the tabs below for our detailed evaluation criteria.
BREAKDOWN
FREE PLAN LIMITATIONS
APPOINTMENT BOOKING TOOLS
BACK OFFICE FEATURES
EXPERT SCORE
30%
Free Plan Limitations
30%
Appointment Booking Tools
20%
Back Office Features
20%
Expert Score
*Percentages of overall score
Picktime: Best Overall Free Appointment Scheduling App
Picktime logo
Overall Score: 4.46 OUT OF 5
What We Like
Automatic email reminder notifications
Class/group booking options
Intake forms and questionnaires included
What’s Missing
SMS reminders only with paid plans
Limited class bookings with free plan
Free Plan Features:
Supports two locations
Unlimited appointments
Email notifications
Online booking page
Payment processing
Website booking widget
Booking forms
Team schedule management (three people)
Invoicing
Reports and analytics
Picktime is a relatively new appointment scheduling app that has been growing over the last several years and receiving rave reviews from its adopters. The software offers a robust bank of free features, including adding booking forms, taking deposits, generating invoices or accepting payments online, and sending automated email reminders.
Picktime earned an overall score of 4.46 out of 5 because of its free feature offerings and ability to support multiple staff members, classes, and calendar syncs. The app mainly lost points because of several key features that are locked behind paid plans, including SMS notifications and unlimited class bookings.
Picktime Pricing
When it was first introduced in 2017, Picktime was entirely free. That is no longer the case and the software has since added several paid plans, although it still offers a robust free option that works for most small businesses. Its other two plans, Starter and Pro, include more features, allow for more users, and offer more class bookings. The free plan is a great place to start, however, and with Picktime’s paid options, there are opportunities for the software to grow with your business.
Starter – $9.99 per month
Pro – $19.99 per month
Picktime Standout Features
Multiple location access: Picktime supports multiple locations, allowing you to manage appointments for two branches from the same dashboard. It can also detect your client’s location to find the branch nearest them.
Three free users: Unlike most of the other software on this list, Picktime’s free plan is not limited to one or two users. Only Setmore and Fresha allow more free users.
Customer management: Quickly access your customer data for marketing promotions and discounts, leave customer notes for your staff, and import/export customer data from anywhere. Additionally, your customers can keep track of their upcoming appointments by creating their own Picktime account.
Video, calendar, and payment processing integrations: Picktime’s key integrations include Jitsi (free), Google Meet (paid), Microsoft Teams (paid), Zoom (paid), Skype (paid), Google, Outlook, iCloud, Office 365, Microsoft Exchange, PayPal, Square, and Stripe.
What Picktime Is Missing
While Picktime offers a great menu of free features and positive reviews, the software program does lock some important features like SMS and popular video integrations, behind its paid plans. Additionally, the free plan does not allow for unlimited class bookings, and there are no customization options for your email and SMS reminders. For both SMS notifications and unlimited class bookings, try Square Appointments.
Square Appointments: Best for Solo Providers Needing Unlimited Appointments
Square Appointments
Overall Score: 4.44 OUT OF 5
What We Like
Included POS system
Unlimited free features
No-show protection
Booking page integrations on website, Google, Facebook, and Instagram
What’s Missing
Free for only one user
Calendar sync with Google only
No video appointment integration
Free Plan Features
All of Square Appointments features are free for one person. There are, however, a number of multistaff and add-on features that you can choose from.
Booking webpage
SMS and email reminders
No-show and cancellation management
Square Assistant
Payment processing, instant transfers, and invoicing
POS system (contactless payments and bookings)
CRM features
Square Appointments is ideal for a single-person business because it gives you access to all of its main features without hiding anything behind a paywall or showing pesky ads. You can set up a webpage where clients can view your open time slots, book an appointment, and pay for their service. This webpage can even be linked to your social media accounts and integrated into your website. Like Fresha, Square will also provide you with a free point-of-sale (POS) tablet when you join their program, and customers can book and pay for appointments from there as well.
Square Appointments also sends automatic email or SMS reminders when the appointment is drawing near. It syncs your appointments with Google Calendar, so any conflicts you have are automatically removed from your booking page.
In our scoring, Square Appointments earned a 4.44 out of 5 due to its rich available features and easy booking features. The program mainly lost points for its lack of video integrations and limited calendar syncing.
Square Appointments Pricing
Square Appointments scales its pricing based on the number of users. That means that no matter what plan you use, you will be able to access all the available features and perks. For one person, Square is entirely free. From there, pricing is as follows
2-5 users: $50 per month
6-10 users: $90 per month
11+ users: Custom-priced
Square Appointments Standout Features
SMS appointment notifications: While every one of our providers offer some kind of appointment notifications, Square is unique in that it includes SMS in its free plan. 10to8 is the only other plan that offers text notifications as part of its free service.
Square Assistant: Square Appointments’ text services also utilize Square Assistant, an automated messaging tool enabling 24/7 replies concerning appointment confirmations, cancellations, or rescheduling.
Booking page customization: Additionally, Square has great customization options for your online booking page and allows you to design a page without any Square branding. You can customize the description, duration, and pricing of your list of services and choose how they will display (as a menu of calendar, for example) on your booking site.
POS: Signing up for Square Appointments also gives you access to Square POS, which includes tools for payment processing, customer management, and inventory tracking.
Video, calendar, and payment processing integrations: Square Appointments’ key integrations include Google, PayPal, Square, and Stripe.
What Square Appointments Is Missing
While Square Appointments has a lot to offer for one person, the program did lose some points for limiting their free program to a single employee. For up to three free users, Picktime is a great choice. Additionally, unlike Setmore, Appointlet, and Calendly, there is no video integration, and calendar syncing only works with Google.
Read our Square Appointments review to learn more.
10to8: Best for Robust Features & Lots of Integrations
10to8
Overall Score: 4.25 OUT OF 5
What We Like
Syncs with all calendars
Two-way chat feature
Includes questionnaire and intake forms
What’s Missing
Limited to 100 appointments per month
Customization of booking page only with paid plan; 10to8 branding with free plan
Free Plan Features
10to8’s free plan includes all the appointment scheduling features, and paid plans include several additional customization features.
SMS, email, and/or voice reminders
Booking website (10to8 branding)
Integrates with Facebook
Payment processing
Customizable questionnaires
Receive calendar update notifications via SMS
Manage appointments and availability from your 10to8 app
CRM and sales reporting
10to8 is another feature-rich appointment scheduling app with extensive integration options. 10to8 offers booking for individuals or classes, calendars for multiple staff members, customizable questionnaires, payment acceptance online, and calendar sync with multiple calendars. It also offers video chat integration for virtual appointments. In fact, the software has over 1,500 integrations, making for a seamless adoption for most retailers.
With 4.25 out of 5 stars, 10to8 is an excellent software for just about any small business due to its extensive free features and integrations. 10to8 lost points mainly because of its appointment and customization limitations.
10to8 Pricing
Like Square Appointments, 10to8’s free plan includes all appointment scheduling features, but is limited by the number of staff members it can support. Unlike Square, however, 10to8 also limits your monthly appointments, with higher appointment limits coming with larger plans. 10to8’s free plan is a great option for solo or two-person operations.
Free: All features. 100 appointments per month, two staff members, no branding capability
Basic ($9.60 per month): All features. 100 appointments per month, two staff members, custom branding
Grow ($20 per month): All features. 300 appointments per month, three staff members, custom branding
Bigger Business ($40 per month): All features. 600 appointments per month, six staff members, custom branding
Enterprise (Custom Quote): All features. Unlimited appointments per month, Unlimited staff members, custom branding. HIPAA tools. Phone support.
10to8 Standout Features
Calendar sync: 10to8, along with Calendly, is one of the best options for calendar syncing. Unlike our other options, 10to8 syncs with all major calendars including iCal, Outlook, Office 365, and Google.
SMS notifications: 10to8 offers SMS reminders, a service that only it and Square provide. Not only that, but 10to8 offers voicemail notifications for even more assurance against forgotten appointments.
Video, calendar, and payment processing integrations: The software also has over 1,500 integrations, making it easy to add 10to8 to your existing systems and website. Among its video calendar, and payment processing integrations are Zoom, Microsoft Teams, Google, iCal, Exchange, Office 365, Outlook, PayPal, and Stripe.
What 10to8 Is Missing
While 10to8 has a great list of offerings, it does have its drawbacks. 10to8 does not offer unlimited appointments and you cannot customize your messaging or booking page with the free plan. A better option for customization is Square Appointments.
Appointlet: Best for Sales Teams
Appointlet logo
Overall Score: 4.23 OUT OF 5
What We Like
Rich video integrations
Dashboard for creating and managing meetings
Embed calendar anywhere in your sales funnel
Intake forms and questionnaires
What’s Missing
Customization and branding only with paid plans
Free plan only supports one team member
Free Plan Features:
Appointlet offers a rich host of features in its free program. The only things that this software keeps behind its paywall are its more advanced customization tools and team management features.
Meeting dashboard for viewing and schedule management
Brand logo on calendar
Embed scheduling page on website, calendar, landing page, and/or email
Unlimited appointments
Automatic email booking notifications
Custom intake forms
Display welcome message on meeting invites
Collect payments
Require advance notice for meeting scheduling
Set maximum meetings per day
Appointlet is a great choice for managing sales teams and leads. With Appointlet, you can integrate your schedule at any point in your sales funnel, whether that be your website, emails, or landing pages. From there, clients and team members can view your availability and schedule appointments that will automatically appear on your schedule. They can even pay for services from your booking page, if necessary.
There are also rich CRM channels for managing your clients as well as an Appointlet dashboard where you can easily update and view your appointments and meetings in one place. Not only that, but with Google calendar and Office 365 integrations and several video chat channels, Appointlet makes it easy to manage sales and meetings seamlessly.
Appointlet scored closely to 10to8, with a 4.23 out of 5 as its final score. In addition to its sales team management features, Appointlet also allows unlimited monthly bookings. The program did lose some points, however, for restricting its users in the free program and putting advanced customization behind its paid plan.
Appointlet Pricing
Appointlet offers a great free plan with all their “essential” features. The plan allows for unlimited appointments, but only accommodates one staff member. Appointlet also offers a paid plan with more advanced features both in terms of customizations and team management. Like Square Appointments, Appointlet increases their price based on the number of users.
Appointlet’s pricing and plans are as follows:
Free: Appointlet provides its “essential” features free for one user
Premium ($10 per month, per member): Customizable branding, automated booking reminders, pooled availability for teams, private meeting types, Zapier integrations
Appointlet Standout Features
Intake forms: Appointlet makes it easy to get to know your clients before their appointment with custom intake forms and questionnaires. Its field types include text, checklists, multiple choice, and address fields.
Customized booking page: While not as extensive as Square, Appointlet lets you display a custom welcome message on your booking page; the software’s branding, however, will still be present with its free program.
Meeting management: You can opt to approve appointments manually, require advanced bookings notice, and restrict the number of attendees for any given event or meeting.
Video, calendar, and payment processing integrations: Appointlet offers integrations with Google Meet, Join.me, Microsoft Teams, Zoom, GoToMeeting, Cisco WebEx, Google, Office 365, Square, PayPal, and Stripe.
What Appointlet Is Missing
While Appointlet is a great choice for managing sales teams, it is lacking in a few areas. First, unlike several of our top providers (including Picktime or 10to8), Appointlet limits the number of supported staff members to only one on its free plan and then you pay a monthly fee per person, per month, for every additional person. Additionally, there are limited customization options on the free plan. For more free customization options, try Square Appointments.
Fresha: Best for Beauty & Wellness Businesses
Fresha
Overall Score: 4.13 OUT OF 5
What We Like
Unlimited staff members and appointments
Rated 4.9 out of 5 stars by over 1,100 users
Includes POS system with inventory tracking
What’s Missing
No video integrations
Online booking and payment processing only with paid plan
Can only list business on Fresha app with paid plan
Free Plan Features
Fresha has introduced a slew of new features over the past several years, and have included them in their paid program. For their free plan, however, you still get all of their basic scheduling offerings and access to the well-renowned user dashboard.
Book appointments in-person only
POS and inventory tracking
Email notifications
Top-reviewed user interface
Manage schedule and appointments via Fresha dashboard
Sales reporting and CRM
Employee schedule management
Fresha is a very popular and highly reviewed app in the beauty and wellness industries. The software has specific programs for a variety of industries, including salons, gyms, personal training, and more. It allows you to book unlimited appointments for as many staff members as you wish in as many locations as you need. It also has unlimited email notifications and a coinciding dashboard where you can view and manage your appointments.
Overall, Fresha earned a 4.13 out of 5 in our scoring. Fresha stands out from most of the competition in that, like Square, it includes a POS and inventory system in its free program. It loses points, however, because some of the features offered by other free software, such as SMS text reminders and class bookings, are only with its unique paid plan.
Fresha Pricing
Fresha’s pricing structure is a bit different from the rest. Unlike our other options that charge a flat monthly rate, Fresha charges you for transactions as well as a 20% commission fee for each new client you acquire through the Fresha marketplace. The catch? You can only list on the marketplace and process payments when you sign up for their paid plan.
Free: Unlimited number of employees, POS, inventory
Fresha Plus (2.19% plus 20 cents per transaction + 20% new client fee): Everything in the free plan plus online booking, payment processing, no-show protection, marketing tools, SMS text reminders
Fresh Standout Features
Reporting capabilities: Fresha makes it easy to manage your salon or other beauty and wellness business with unlimited free reporting.
Unlimited locations and users: Use one account to manage multiple locations. Additionally, Fresha supports your entire team with unlimited users and appointment bookings.
POS: Fresha allows you to set up payment types for use during checkout. The platform can add tips on checkout and set payment and discount types, staff commission rates, and voucher duration.
What Fresha Is Missing
While Fresha is beloved by many of its users, it does lack some of the features that other software provides. For example, unlike Square Appointments, Fresha does not have text notifications or class or group booking options. Additionally, all of our other options provide online booking in their free plans, but with Fresha’s free plan, you can only book in-person via the Fresha POS system. Online booking is only available with the paid plan.
Read our Fresha review to learn more.
Setmore: Best for Managing Staff Members & Hosting Classes
Setmore
Overall Score: 3.47 OUT OF 5
What We Like
Unlimited class bookings
Team calendar management and syncing
Facebook and Instagram booking page integration
What’s Missing
SMS notifications only with paid plan
No intake form capabilities
Free Plan Features
Setmore offers a basic free plan with a rich variety of management features. It does, however, bar some key features behind its paid plan, including SMS notifications and message customizations.
Class bookings
Email reminders
Facebook and Instagram integration
CRM integrations
Automatic confirmation emails
No show deposit protection
Setmore supports up to four free users and is loaded with features that make it great for managing teams. Clients can book online and see which employees are available at a particular time. Or, you can add appointments manually from the dashboard, as well as reschedule or reassign appointments with just a few clicks. Setmore also lets you accept payments and maintain a customer database. It also integrates with mailing, sales, and CRM programs, as well as a multitude of business apps.
Setmore’s rich management features and user-friendly interface earned it a 3.47 out of 5. But, it lost points as a free plan because it charges for many of the features that other scheduling software on our list offer free. (Paid features include SMS reminders, customization, and video integration.) However, its paid plans are reasonably priced, especially if you have three or more employees.
Setmore Pricing
Setmore has three plans to choose from, based on the features and customization that you want. The two paid plans, however, have the same offerings, with the Pro plan simply offering a better rate for larger teams.
Free: Most features for up to four employees, payment with Square only
Premium ($12 per user, per month): One to two users, includes all free features, plus SMS reminders, custom notifications, recurring appointments, Zoom, calendar sync, payment with Square or Stripe
Pro ($9 per user, per month): Three-plus users, includes all free and premium features
Setmore Standout Features
Four free users: Other than Fresha’s unlimited user plan, Setmore’s free plan allows for more users than any of the other providers on our list.
Social media integration: You can add your Fresha booking page directly to both your Instagram and Facebook pages, so that customers can book directly from wherever they find you.
Video meetings: Offer one-on-one virtual appointments or small group sessions via Teleport video calls.
Video, calendar, and payment processing integrations: Setmore also has a slew of integrations for your business, including Zoom (paid), Teleport, Google (paid), Office 365 (paid), Square, Stripe (paid), and PayPal (paid).
What Setmore Is Missing
While Setmore has a host of great staff management features, it hides several key abilities behind its paywall. SMS notifications, calendar syncing, video appointments, and customizations are all exclusive to Setmore’s paid plans. All of the other programs on this list offer calendar syncing in their free plans and, as mentioned above, there are options for free SMS notifications (Square Appointments and 10to8).
Calendly: Best for Scheduling Meetings & Appointments
Calendly logo that links to the Calendly homepage in a new tab.
Overall Score: 3.13 OUT OF 5
What We Like
Video integrations
Syncs with multiple calendar programs
Easy to use appointment management
What’s Missing
Free plan limited to one user
No appointment notifications in free plan
Free Plan Features
Calendly offers a basic package of features for free users and more advanced offerings in its paid plans.
Unlimited meetings and appointments (single event type)
Automated event notifications via Calendly app
Add Calendly widget to your website
Personalized booking link
Calendly offers a strong and user-friendly appointment scheduling system that works well for both managing in-office meetings and scheduling client appointments. With Calendly, you can send emails with your Calendly booking link or embed to let them see your available times, making it easier to schedule group meetings. It can also send out notifications via the Calendly app and has integrations with video conferencing software.
Calendly is loaded with features for teams that deal with a high volume of appointments: You can assign team members round-robin based on various rules or when all necessary team members are available. Unfortunately, none of these features are available with the free version of Calendly. Look to Square Appointments for a single-person free plan with all the perks and features.
Calendly got high marks from user reviewers, and our expert review gave it 3.13 out of 5 stars because so many features require a paid plan. However, should you be looking for a free program that can scale, Calendly may be a good bet.
Calendly Pricing
Calendly’s pricing structure increases in price as both the number of supported users as well as features and capabilities increase.
Free: Calendly provides a basic version free for one user. You can only book one event type, which means you can only set up a single meeting duration, name, location, and description.
Premium ($10 per person, per month): Two calendars per user, unlimited event types. Pooled availability, group bookings, customize notifications, 700+ integrations
Pro ($15 per person, per month): Six calendars per user, adds online payments and SMS notifications
Teams ($20 per person, per month): Everything in Pro, create round robin events, set admin permissions, integrate with Salesforce
Calendly Standout Features
Calendar sync: One of our top options for calendar syncing (10to8 is another), Calendly syncs with Google, Office 365, Outlook, and iCloud calendars.
Website integration: Embed Calendly in your website or add it via pop-up or widget so visitors can book with you without leaving the site.
Meeting booking and management: Calendly allows you to customize your booking link for easier sharing, create meeting polls where employees can vote on different meeting time options based on their preferences, and set up automated event notifications.
Video, calendar, and payment processing integrations: In addition to Slack and Google Meet, Calendly has a host of other integrations, including Zoom, WebEx, Google, Office 365, iCloud, Outlook, PayPal, and Stripe.
What Calendly Is Missing
While there are a lot of great features for managing both meetings and appointments with Calendly, the free scheduling program does lack some key features. Unlike Square Appointments, Fresha, and Appointlet, Calendly restricts you to one meeting type. Additionally, there are no email of SMS notifications for your clients and no class/group bookings in the free plan.
Bottom Line
Appointment scheduling programs make it easy for you and your clients or co-workers to manage your schedules and book appointments and meetings without the hassle of the back and forth. There are a ton of great free options available for appointment scheduling apps, and each has its own advantages and disadvantages.
best free appointment scheduling app
Scheduling meetings manually takes a lot of work.
Aside from preparing your agenda, you’ll need to:
Coordinate on availability
Manage time zones
Send reminders and follow-ups to avoid no-shows
This tedious process results in many back-and-forth emails, tedious administrative work, and, frankly, wasted time.
Appointment scheduling tools streamline your scheduling process so you can focus on your business.
How? Scheduling sofwares allows you to make self-booking pages that you can share with others. Meeting participants can then pick their preferred time from your available slots without extensive coordination.
Simply make a booking page and use its shareable link to invite people to book a time with you. You can also embed your appointment calendar on your business website and social channels.
Today, we’ll go through five of the best FREE meeting scheduling software that automatically syncs your appointments with Google Calendar:
Koalendar
Calendly
Schedule Once
Appointlet
Picktime
This way, you can streamline your scheduling process and be in full control of your time without breaking the bank.
Let’s get started.
- Koalendar
Best Free Features:
Easy to use and set up
Unlimited 1:1 and group appointments for free
Automatic reminders
Looks great on any device
Google Chrome extension
Google Calendar and Google Meet integration
Live customer support
Koalendar is a free scheduling platform that lets you make sleek and intuitive self-booking pages in a matter of minutes. Even with a free account, you can book unlimited 1:1 appointments, adjust its durations, and create unlimited booking pages.
It’s effortless to use so your clients and prospects can book appointments even if they’re not tech-savvy.
The booking software automatically updates your availability despite schedule changes so you can avoid double bookings. This is perfect if you’re a teacher managing parent-teacher conferences or a recruiter managing hundreds of interviews.
Koalendar Appointment Scheduling Software
Eliminate the back and forth of meeting scheduling with Koalendar.
No-shows and last-minute cancellations are harmful to many businesses such as salons and health and fitness professionals. With Koalendar, you and your meeting correspondents will receive automated reminders, so you’ll all be on top of your schedules.
Koalendar allows you to expand your business globally. It automatically adjusts its time zone according to the user, and it supports multiple languages.
Seamlessly integrate it into your workflow using easy embed options to your website and social channels and integrations with calendar and video applications. Add your calendar to your website and social media and connect it to Google Calendar, and Google Meet for free.
Koalendar Booking Software Integrations
Koalendar integrates with Google Calendar, Google Meet, and Zoom.
Koalendar works well and looks good on all devices. It also has a Google Chrome extension, so you can quickly access it when you work.
To help you make sure your business always runs smoothly, you’ll receive live support with a real person even if you’re using a free account if you encounter any issue.
A paid subscription to Koalendar grants you customizable pre-booking forms, group meetings, Zoom integration, along with customization options for the look of your booking pages, among other things.
Try Koalendar for free and tell us what you think!
- Calendly
Best Free Features:
Easy for meeting prospects to use
Calendar and video integrations
Automatic reminders
Personalized calendar link
Looks great on any device
Google Chrome extension
Calendly is a powerful scheduling software that lets you work with clients all over the world. A caveat, however, is that its free version has minimal capabilities.
Setting it up requires a bit of a learning curve, but it’s easy to use for clients and meeting prospects. It automatically adjusts according to the user’s time zone and supports many languages.
A free subscription gives you a personalized link to your calendar that you can embed on your emails and public channels. You’ll also receive automated meeting reminders so you can avoid no-shows.
Calendly allows you to integrate your booking page with Google Calendar, Office 365, Outlook, and iCloud for free. You can also use it with video apps such as Zoom, Microsoft Teams, and GoToMeet.
Calendly Calendar Interface
Source: calendly.com
Calendly has an iOS app for easy calendar access, an Android app, and a Google Chrome extension.
While these are great, Calendly’s free forever subscription is also quite limiting. If you’re strictly looking into maximizing free tools, it’s best to consider other alternatives.
The free version only lets you create one calendar per user and one event type. This means that all your appointments will have to have the same parameters, duration, and location. It also limits your appointments to one-on-ones. You’ll need a paid subscription if you want to have group events such as tours, webinars, classes, etc.
Other features you’ll get with Calendly’s paid subscription are integrations with Zapier, Salesforce, Hubspot, Mailchimp, Stripe, Paypal, Google Analytics, and others with customizable webhooks. You’ll also enjoy customization, pooled team scheduling, metrics, and reporting, etc.
Finally, Customer service for free users is limited to their help center and email support. A paid subscription, however, will give you access to live chat.
- Schedule Once
Best Free Features:
Unlimited meetings and event types
Multiple calendar integrations
Video integrations
Automatic reminders
Google Chrome extension
Schedule Once is a robust appointment scheduling tool that lets you book unlimited meetings and event types for free.
It’s also rich in calendar integrations: you can use it with G Suite, Office 365, Exchange, Outlook, and iCloud. As for video integrations, the platform lets you create automatic and secure links to video conference rooms for Zoom, Microsoft Teams, Webex, and Google Meet.
Like other applications in this list, Schedule Once adjusts according to your user’s time zone, accommodates multiple languages, and sets automatic reminders for your appointments.
ScheduleOnce Calendar Interface
Source: oncehub.com/scheduleonce
Embed your calendar to your webpage and social channels. It works well on mobile, tablet, and mobile. It has a Google Chrome extension, too.
While its booking page is easy to use, it can be tricky to set up. Its user interface is relatively complex and will need time investment. If you prefer straightforward apps that you can set up in minutes, it’ll be good to consider other alternatives.
A paid subscription to Schedule Once allows you to take advantage of more integrations to handle payments, CRM, and others, with the scheduling tool. Team functionalities are also available here. Schedule Once can pool your team’s availability, automatically assign the right person to the requested meeting, and distribute work equally.
This feature is helpful if you’re running a hair or nail salon where each service offering may differ in terms of skill requirements.
Schedule Once has a knowledge base that you can use if you’re a free user in case you encounter issues. A paid subscription will give you access to email and live chat support.
- Appointlet
Best Free Features:
Two-way Google Calendar integration
Unlimited appointments and meeting types
Personalized calendar link
Calendar and video integrations
Google Chrome extension
Unlimited pre-booking form fields
Team management
Appointlet is a Gooogle Calendar scheduling tool that offers two-way sync. This feature lets you modify your Google Calendar using Appointlet or do it the other way around: add appointments in Appointlet through Google Calendar.
For free, Appointment lets you book unlimited appointments and unlimited meeting types with flexible durations. It also gives you a personalized link for free so that it’s easy to type and remember for your clients.
Its interface is easy to use. Some just find the aesthetic to look a bit dated. Automatic reminders for Appointlet, however, comes with a paid subscription, unlike many of its alternatives.
Appointlet Calendar Interface
Source: appointlet.com
It adjusts to time zones and supports multiple languages, so you won’t have to manually compute for time differences if you have meetings with people overseas.
As for integrations, Appointlet syncs Office 365, aside from Google Calendar. It also works with video platforms Go2Meeting, Zoom, Join.me, and Webex.
Team management with limited functionality is also part of the free version of Appointly. Sync your staff’s calendars in the application so you can configure them from one portal.
Finally, the application is optimized on all devices and has a Google Chrome extension for easy access.
The paid version of Appointly grants you customizable branding options, automated meeting reminders, customizable booking confirmations, and the ability to pool your team’s availability. You’ll also get to integrate your calendar with Stripe (for payments), Zapier (for no-code automation), or build your integrations with webhooks.
Customer support for free subscribers is limited to the knowledge base, email, and intercom chat support. A paid account will grant you priority support and onboarding for 5+ members.
- Picktime
Best Free Features:
Two-way Google Calendar integration
Unlimited appointments and meeting types
Recurring appointments
Calendar and video integrations
Google Chrome extension
Team management
The last calendar tool we’ll discuss is Picktime: a robust and free appointment scheduling software with no paid version. It supports different time zones and multiple languages, too, so you can use it for your global business.
Like Appointlet, it offers a two-way Google Calendar sync. This means you can move meetings around through the application or your calendar, and the changes reflect in both platforms.
Book and receive unlimited bookings and different meeting types –multiple durations and individual or group classes. Once meetings are confirmed, you’ll receive notifications and automatic reminders. Picktime also lets you create recurring appointments and manage staff schedules for free.
Picktime’s interface is clean and professional. Your customers quickly pick it up even if they’re not tech-savvy. Setting it up will require a bit of a learning curve, though. But customer service is excellent so you’ll have all the help you need.
Picktime Booking Page
Source: picktime.com
As for integrations, Picktime lets you work with video platforms like Zoom and Google Meet. It also connects to Mailchimp, Stripe (for payments), and more.
Customization is where the application falls short. You can change your main photos, but colors and others will stay the same. This isn’t so bad, but if you’re looking for ways to make your booking page reflect your brand more, other applications mentioned in this list offer that service on paid subscriptions.
Conclusion: What’s the best free scheduling software for Google Calendar?
As you’ve seen, you’ll find many strong appointment scheduling apps in the market for any price range, each with its strengths. It’s good to pay for your subscriptions, but there’s also nothing wrong with making the most of free tools.
Koalendar Best Free Scheduling Software For Google Calendar
If you’re looking for an appointment scheduling software that:
Takes minutes to set up
Easy to use
Looks good on all devices
Lets you book unlimited appointments and create unlimited booking pages
Connects with unlimited calendars
Provides live customer service
Conclusion
Let us know your thoughts in the comment section below.
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