If you are constantly looking for ways to improve the way we work. Explore this space to find the right tool can make all the difference. Free document collaboration online!
With this new feature, you can use our platform to collaborate with your team on documents without having to download or install anything. You don’t need to learn any new software or create accounts—it’s all right there in your browser, ready for you to use.
Our goal is simple: make it easy for everyone in your organization to collaborate on documents from anywhere at any time.
Free Document Collaboration Online
With so many people working from home, it’s no surprise that the last few years have seen significant increases in the range of collaboration tools available online. They didn’t just capitalize on a growing trend; they helped to propel it. Here are ten great, free tools for collaboration, including some of those we use here at Lifehack.
Ta-da List is a collaborative list application. If you need to make up any kind of list with your team, this app is free and does a good job, primarily because there’s no feature-creep and it’s not bloated software. This is what we use at Lifehack to keep a list of article topics going among the editorial team, and also a convenient way to receive article assignments in a loose format.
TimeBridge is a scheduling app that integrates with your Google Calendar, Exchange or Outlook availability and enables easy scheduling of meetings across timezones. This is another app we use at Lifehack to schedule meetings across four different time zones, which we then hold in…
Campfire, from the makers of Basecamp and Backpack, is a web-based cross between instant messenger and chat room that has been designed for business groups and collaborative teams. The free account only allows four simultaneous chatters, which is enough for our editorial meetings. Campfire has one of the best transcript storage features I’ve seen.
If you’re looking to have a free discussion with more than four team members, I’ve found Skype to be decent at the job — except for its poor transcript implementation (if you Skype guys are reading, a transcript feature makeover would be great!).
Google Docs & Spreadsheets
The giant in any collaborative tools list. Google Docs has one of the best web-based collaborative document editing implementations around. That said, I reckon 50% of a good collaborative word processor is a loud and obnoxious note that tells you someone else is working on the document already! These days Google Docs also has quite an extensive collection of templates that’ll help you shave off a few minutes of basic document setup time.
If you want something a little less heavy than Google Docs, Writeboard is lightweight and simple yet provides excellent control over the revision history of your document and allows you collaborate with others on a simple document in a fluid and intuitive way. It’s impossible to ever lose a great idea using Writeboard, which is one of the few free offerings from 37signals (the makers of Campfire, Basecamp and other products).
Evernote, the fantastic note taking software, has sharing capabilities so you can bounce documents back and forth with other users. You can flesh out ideas or even write entire collaborative books this way. While you can do this with Google Docs too, it’s a huge hassle to get notes from one app to the other when it’s not necessary (and Docs, while handy, is not optimal for taking notes).
While TimeBridge is very handy for scheduling meetings across timezones, it relies on everybody selecting a few times they can make a meeting and then the software picks the best matches. Mixin takes some of the guesswork out of the process and instead of forcing you to try and “feel out” where your collaborator’s gaps and availabilities may be, allows you to see it all visually. It doesn’t replace TimeBridge, but it’s very useful especially when nobody in the group can seem to find a time that works for everyone.
There are heaps of task managers that are web-based. I don’t think you could count them all if you tried. But Task2Gather is an option that is better suited to project management and team collaboration than most other options out there. If you want the app that marries project management for teams, with personal task management, try this one.
The wiki software that powers Wikipedia is well-known amongst geeks as one of the ultimate collaborative systems, allowing you to do everything form collaborate on documents to leave messages for each other that are attached to those particular documents. If you’re the type who gets an email about a project but forgets all about it by the time you go to work on the project next, that particular frustration disappears with the help of the Talk page.
I’ve also found MediaWiki excellent in setting up training documentation for teams. Use a wiki to tell your team of bloggers how to format their entries correctly and which CSS classes to use in images, and provide a style guide while you’re at it.
MediaWiki requires a bit of geekery and knowledge to get set up, but it’s worth the effort if you’re willing to put the time and effort into learning it.
If you work in any kind of environment where links fly back and forth for people to review, Delicious is more useful than you may think. The bookmarking service that once had a bunch of dots peppered throughout its name has multiple collaborative uses.
Many bloggers, myself included, allow readers to tag their bookmarks as for:username (such as for:joelfalconer) so we can review them in batches. Bloggers constantly get readers and other bloggers suggesting links, most frequently for self-promo, and it’s very helpful to our job but often is hard to manage.
Most fields require that teams be up to date on news, new products, industry opinion and so on and Delicious’ for: tagging system allows the people in your team to keep each other up to date without throwing links in their inbox every five minutes.
If you’re looking for a collaboration-friendly blog, WordPress recently got some great upgrades that make it an excellent choice. I wouldn’t suggest anything else for a multi-author blog. As I mentioned earlier, half of a good collaborative system is a warning that someone else is editing the article in question, and WordPress supplies that. But even better, it now has a revision history system that allows you to peck through and find that obscure quote you accidentally deleted while you were fixing image sizes. Or if a disgruntled blogger on your team vandalizes everything before leaving, it’s pretty easy to fix everything up.
Best free online collaboration tools
This is a hand-picked list of best collaboration tools online to work with remote teams in 2021.
Collaboration tools have never been more relevant than they are now.
With an increasingly connected world and advent of remote teams, there is huge ROI in using the right collaboration tools that get the job done right.
Based on that, here are 27 completely free remote team collaboration tools every digital nomad and remote entrepreneur should have in his or her toolkit.
From team communication tools, time synchronization apps to remote brainstorming tools, this epic team collaboration tool list covers everything you need to manage a remote team effectively in 2021.
At the time of making, all the tools in the list have a free-forever option.
Take advantage of this Goldmine!
To help you better, we have categorized these team collaboration tools into different sections.
Use the table below to navigate straight to the section that caters to your current needs.
Free File Sharing Software
Free Team Collaboration Tools
YES, GIVE ME MY PDF
Free Team Collaboration Tools
A screen capture and screen recording app which comes with annotation and comments feature. Perfect for remote team collaboration.
One of the biggest free project management tools. Manage everything from your life, travel plans to business/client related stuff by arranging them by different categories in Trello.
Drown out the info noise and focus on get things done for you and your team with ClickUp.
Get a simple toned down tasks lists for your teams to view and take action on.
The godfather of team collaboration. Use Slack to communicate ideas in a unique chat room filled with your team members. A perfect tool for growing startups.
Arrange all your work and productivity tools in one place with Flock.
Have free video conferences and share ideas face to face with Zoom.
- Appear In
Create a special video chat room and share the link via email, slack or chat.
The original video communication tool. Use it for its simple and familiar interface.
- Google Docs
Create content together with your team and never worry about losing data with the almighty Google Docs.
Learn new languages in a fun gamified form with Duolingo. Perfect for digital nomads traveling to different countries.
Express spur of the moment ideas, funnels, and business plans quickly by drawing it on this free whiteboard tool. Love this one.
Seamlessly integrate different apps and make them work together to give you maximum output. Zapier is known for getting difficult things done smoothly.
Airtable is the marriage between spreadsheets and database. Use the field of Airtable to attach important files, drop super long text notes, create checkboxes and more.
A work hour and time zone management tool for working with remote teams. Use it to know when will be the right time to reach a lead, or communicate tasks to your remote team. A very handy tool for digital nomads.
Arrange all your emails, messages and content at one place and make your emails more effective with a productivity-focused UX.
Use this instant messaging app to share and convey ideas with your remote team. Free for 10 users.
Use this app to collect, collaborate, and visualize ideas with your remote team in real time. The app is fast, engaging and the next best thing to sitting in person.
Eliminate the nuisance of time zone difference by quickly having time zones laid out.
- Every Time Zone
Another time zone management app.
Organize your tasks, lists and reminders in one simple app.
- CA Flowdock
Collaborate and thread conversations using this free app.
- Founded X Startup Stats
Discover the best country to build your startup in.
Discover the next city to live and work from, based on quality of life, cost of living, salaries and more.
Discover great places to work nearby.
Free File Sharing Software
Share files and images safely and securely with a Dropbox link. Get 2 GB of free space to store your documents and images on the world’s no.1 cloud storage app.
Go 5x better than Dropbox with 10 GB of free space with this leading cloud storage app. Just like Dropbox, generate custom data links for sharing with your team members.
Let us know your thoughts in the comment section below.