Are you looking for a free task management app? If so, you’ve come to the right place.
We’ve put together a list of our favorite free task management apps for business. You’ll find everything from simple tools that help you manage projects and tasks, to complex software that can handle everything from project management to employee onboarding.
Whether you’re just starting out or have been in business for years, there’s an app on this list that will suit your needs.
Free Task Management Apps For Business
The human mind is great at generating ideas, not retaining them. Since time immemorial, we have been using task management solutions. From clay tablets, notepads, spreadsheets to the task manager apps. We have always needed help in keeping track of work.
The advent of cloud technology has fuelled the rapid growth of business software of all kinds, including task/project management tools. When we first started Taskworld in 2013, we could count the total number of task manager apps on our fingers. Now there are hundreds and hundreds of them.
If you are someone looking to try out a free task manager app for the first time and are intimidated by the options, this post is for you.
Each of these tools offers the core features of task management – creating/assigning tasks, task comments, simple reports, and email notifications.
Here is a list of the top 11 free project management tools:
1. Taskworld
While free software can be a great start for any project, as you scale and get involved in more projects, finding a dedicated tool that can fit your needs is well worth the investment.
Taskworld has a 14-day PRO Free Trial which gives our users the perfect amount of time to see if it’s a good fit for them. After that, your account turns into a non-stop Free plan! You’ll still have access to your most important stuff, just with a couple of limits.
Why is Taskworld not available for free?
Task management by itself isn’t enough for modern teams to collaborate. Relying on integrations to solve other problems isn’t very efficient as most integrations are half cooked. For example, a Trello/Slack integration doesn’t let you seamlessly chat and move Kanban boards from the same tab.
That’s why it’s important to include core aspects of collaboration in one tool – task/project management, team messaging, performance evaluation, file management, and advanced reports. And that’s what Taskworld does. It has those features built-in. Stripping it down to a free version will dilute its overall experience.
Taskworld’s pricing starts from $10 per user per month. Sign up for free if you’d like to try it out.
2. Trello
One of the first kanban-based task management tools, Trello was originally developed by Fog Creek Software and is now owned by Atlassian.
For many users, Trello has been their first foray into visual task management. It provides a good clean Kanban experience. It’s one of the few tools that provide a free version to an unlimited number of users.
Trello has minimal onboarding and immediately draws you inside their app. It doesn’t require a verified email to use it. Trello has 200+ integrations, although the free version restricts only one per board. Trello also recently added a new integration called Butler, which helps automate workflow based on custom commands. It has tons of automation options.
Trello is a good, simple, and free tool for small teams. It does lack some important task management features such as assigning checklist items, recurring tasks, and syncing tasks across multiple projects.
3. Clickup
Launched in 2017, ClickUp is a relatively new entrant in the task management space. It’s a solid all-around task manager app. It offers some important features in its free versions such as Gantt charts, goals, and mind maps. This is especially useful for teams who want a more feature-rich free task manager than Trello.
However, it restricts their usage to 100 times. Its free version also offers 10 automations per month, time tracking, and 50+ native integrations.
One big limitation of Clickup’s free version is its file storage limit of 100MB. This shouldn’t be a problem if your team isn’t sharing heavy files on it. But this can be a dealbreaker for agencies and teams that share hi-res files frequently.
Some users find Clickup’s feature-rich interface a bit overwhelming. However, once you are past the learning curve, ClickUp is one of the strongest free task management tools.
4. Todoist
Todoist initially started as an online to-do list, but in recent years has added more features to become a task manager. It might not offer advanced task management features or Kanban boards like Trello and ClickUp, but it’s still a helpful tool for solopreneurs, students, and small teams.
Todoist’s free plan offers popular task management features such as recurring tasks, prioritization, subtasks, and visual reports.
If you are looking for a mobile-first task manager experience, then Todoist is worth a try. It also integrates with multiple SaaS tools, including other task management solutions. Todoist also has an interesting feature called Todoist Karma that gamifies task management by awarding you points for completing tasks and maintaining your streaks.
5. Meisertask
Created by MeisterLabs, MeisterTask is a Kanban-based popular task manager. It’s not as feature-heavy as ClickUp but instead focuses on its minimal UI. This makes it popular among users who are new to task management tools.
MeisterTask’s free version gives you unlimited users and up to 3 projects. You also have some simple customization options and time tracking. However, you have to subscribe to its paid plans to use more advanced task management features such as timeline, checklist items, and permission settings, and attachment limits over 20MB.
Overall, MeisterTask is a clean and easy task manager.
6. Basecamp
Basecamp is one of the first task managers. It has been in the market since 2004. Although most of its good stuff is part of Basecamp Business (paid version), its free version still offers great value. That’s why Basecamp is very popular among small teams, freelancers and students.
Basecamp’s free version gives you 1GB of storage space, 20 users, and up to 3 projects to collaborate. You have basic task management features and also real-time team chat. It has an interesting approach to notification settings where you can specify what times during the week you don’t want to be disturbed.
7. Timecamp
Timecamp is an automatic time tracker that also allows its users to monitor tasks done for free. This application was launched by the programmer Kamil Rudnicki in 2009, who is also the founder of Time Solutions. Freelancers and teams within a company widely use it because of its graphical timesheets that show activities that are best for professional B2B companies.
With Timecamp, you can track a team’s performance, a project’s profitability, and the productivity of each individual. It has a simple user interface that most users will utilize in a short period of time. With these features, this web-based application can speed up tracking billables, attendance reporting, and invoicing but can mostly be used with the paid version. The free version offers great features such as unlimited users and tasks, availability of project templates, and one integration.
8. Airtable
Airtable is a project management tool that helps tasks be organized and filtered and for the team members to collaborate and unify their works aiming to attain a goal. This collaborative software was founded in 2013 by Howie Liu, AndrewOfstad, and Emmett Nicholas. Its free version is fit for small teams and individuals.
One of its most important advantages is the ability to create custom dashboards to present the facts you care about the most. External programs such as Dropbox, Google Drive, MailChimp, Slack, and several social media platforms are also supported.
9. Paymo
Paymo is an online management platform that assures businesses in helping with their projects; however, its free plan is only limited to one user, making it ideal for freelancers.
To assure the success of a project, Paymo is confident in helping in the provision of accurate project estimates, improved planning processes, constant tracking of the team’s activities, easier collaboration, staying on schedule and within the budget, informing stakeholders, and hassle-free invoicing.
10. Infolio
Infolio is a task management application that makes collaboration easy by mainly using the Kanban view boards that each user can customize a project’s list and status. It also showcases customizable fields in a posted project or task, chat spaces, team view, and smart filters.
Infolio’s free plan contains all of the usual capabilities, with the exception of storage as it has space having 1GB. The premium plan for a space upgrade is $4.99 per user per month.
11. nTask
nTask is another web-based software that is easy to learn, making it manageable even to users uninclined to technology. It is suitable for an individual or any team size that handles complex projects to help managers plan, schedule, execute, manage resources, and report about the projects within the platform.
The free version offers usage for up to 5 members that provide checklists, receive notifications on task assignments, track working time and set due dates, and manage priorities.
Wrap-up
Whether you’re in sales, marketing, HR, engineering, construction, or design, there are a ton of ways you can use task management. It’s important to evaluate what you’ll really end up needing it for, but you’ll be thrilled when you start seeing the benefits!
best task management software free
Are you looking for a free task management software? We know how it feels different using a tool like this, instead of old-fashioned ways such as writing what you need to do on a paper. And we also know that with so many options in the market, it becomes a hard task to choose the best one.
But don’t worry, this article will guide you through the top 20 tools that can help you manage your work with tasks. Here you are going to understand what is task management and understand why it is essential to give a chance to software specifically built for this purpose.
What is task management?
Task management is an essential part of work projects —and for most of our personal lives too. Some people may think that it is just controlling their daily to-dos with checklists. But no.
Since your tasks are the building blocks of plans, projects, and whatever necessary to keep life in order, managing them requires a few steps. The main steps are tracking, adding deadlines and delegation, when it comes to collaboration inside teams.
That’s why notebooks, pens, or even spreadsheets aren’t enough for more complex contexts anymore. These are too simple solutions when you need to collaborate with other people or organize your to-dos in a way you can easily track their progress.
Task management software is built specifically for the purpose of improving your experience while managing your to-dos, and they are essential for people who want to organize your work and enhance your productivity.
Why use a task management tool?
There are many benefits of switching from a simple way of listing your tasks on a software:
Organize workload
Usually, information is split into many channels, and you are always switching between tools to figure out your tasks. It decreases your productivity and makes you lose a lot of time. By managing your tasks in just one software, you can easily keep your workload organized, gathering all the information necessary to work on them.
Facilitate team collaboration
Many tasks need to be assigned to other people, and for that action, you need to take many steps when you don’t have a specific tool. On task management software, you are just one click away from sending a task with its details to a teammate.
Track work progress
Without a due date and development stages, it becomes challenging to track your performance in a project. A task manager will provide features to help you meet the deadlines, and make clear what are the next steps for a particular task.
20 best free task management software
Here is a complete list with the best task management software in the market, for both individuals and teams, with their respective features. All of them have free versions, some with limited, but functional features to manage tasks.
Most of these task management freemiums are more suitable for individuals, freelancers, and small teams and businesses. Check out our top 20 of task management tools so you can analyze the pros and cons and make the best choice.
You can quickly navigate between them to see further details:
DragApp
MeisterTask
Nifty
Todoist
ClickUp
Hitask
Basecamp
TasQue
Trello
Wrike
ProProfs
Podio
Quire
Freedcamp
nTask
Any.Do
Asana
Bitrix24
Infolio
Wimi
- DragApp
best free task management software
DragApp is more than a task management platform. It is a shared inbox solution with a lot of features to help teams manage their entire workflow.
It is the only software on this list that works inside Gmail. After all, most tasks start and end as emails in your inbox, so Drag was developed to eliminate the back and forth between your Gmail and another task management tool. When you manage your projects inside Gmail, you gain more productivity, saving steps on the processes you would need to take with third-party tools or extra browser tabs.
Everything inside your Drag boards is customizable. First, there are two views available: Kanban and list. So you can choose the one that better suits the way you need to handle your tasks inside a board.
You can add notes and due dates to your cards, and mention teammates on the private chat, centralizing all the communication necessary on a specific task. Also, you can drag your cards easily between columns to help you with tracking the steps of a project.
Drag is forever free for individuals and teams, with essential, but limited features. Still, it is functional, and it can be of great help on organizing not just your tasks but your email inbox. For more advanced and unlimited features, you can acquire a paid plan that starts at $8 user/month, billed yearly.
Main features:
Unlimited Users Available
Shared inboxes
10 boards
Unlimited integrations (Google Groups, Google Calendar)
100 cards per board/month
Unlimited collaboration (delegation, collision detection, reply as an alias, and more.)
Unlimited productivity (checklists, notes, color coding, tags, sort & filter)
Limited workflow
- MeisterTask
free task management software for small teams
MeisterTask is a multi-platform collaboration tool focused on task management. You can use MeisterTask to organize and manage individual tasks in a customizable environment that adapts to your needs. It works with Kanban boards, and it allows you to fill your duties with all the information you need.
This software will allow you to build automated workflows to help your team be more productive while managing a lot of project tasks at the same time.
It offers a free version that small teams can benefit a lot from, but its paid plans start at $4.19 per month.
Main features:
Up to 3 projects
Unlimited project members
Customizable project boards
Import from Asana, Trello, Wunderlist
File attachments up to 20 MB per file
Mobile apps
Email support
Time tracking
Task from emails
- Nifty
nifty print
Nifty is a free task management and project management software that enables an individual and team to manage their tasks in a very customized and tailored fashion. One is able to manage the tasks of an entire team in Nifty or the personal tasks in his day to life to make sure nothing falls through the cracks.
Tasks in Nifty can be managed in two views either a typical kanban board that can be portrayed in dark mode, light mode or classic mode or teams can use the list view to provide a more rigid approach in the form of a modern spreadsheet. On its free plan Nifty also enables time tracking and custom fields on tasks to provide an optimal experience
The free version of Nifty enables access to unlimited team members and expands to only paying for what you actually end up using so admins can avoid overpaying
Main Features:
Recurring tasks
Calendar integration
Custom fields
Time tracking
Subtask
Collaboration
Documents
Unlimited Team Members
- Todoist
free task management software
Todoist is a free task management app that helps you to keep in control of everything, either in your personal or work life. It allows you to create sections and subtasks, improving the way how you can keep track of your projects. It’s also possible to favorite tasks and highlight them as priorities.
If you need to work with a team, Todoist allows you to delegate tasks and receive notifications on new actions in the assignments. Moreover, it’s also possible to add comments, so everybody on the team can stay on the same page about what has to be done.
The free version meets the needs of individuals and small teams. In case you need an upgrade, the prices start at $3 per month on the annual plan.
Main features:
Up to 80 active projects
Recurring due dates
Sections and subtasks
Task delegation
Integrations
- ClickUp
free task management tool
ClickUp has features to customize your experience inside the tool. This way, all the team members can manage individual and shared tasks according to their preferences. It is a software that provides functionalities for all kinds of teams —sales, marketing, development.
With ClickUp, you can choose between 5 views: Board, List, Box, Calendar, and “Me Mode”. This way, you can easily visualize and manage your tasks, organizing them based on priority. Besides, you can assign tasks to other members of your team to keep your projects up and running.
The freemium version if for unlimited users and unlimited tasks with limited storage of 100 Mb. And if you want an upgrade to paid plans, with more features, the prices start at $5 per user per month.
Main Features:
Recurring tasks
To-do lists
Automations
Gantt Charts
50+ Native Integrations
Time Tracking
Mind Maps
- Hitask
free task management solution
Hitask is a simple task management app, straightforward to use, that doesn’t require a complicated onboarding process. Because of that, it can be ideal for many companies, or even for individuals.
It has one single screen, with everything you need to manage a project in just one place. It’s possible to arrange your tasks by due date, team, or plan, as also assign them to other teammates.
The free version fits the needs of small teams (up to 5 members), and individuals. One striking aspect of this freemium is the unlimited number of tasks and projects that can be created. For bigger teams that need more complex features, the prices start at $5 per user per month.
Main features:
Task management
Document storage
Time tracking
Shared calendar
Mobile apps for iOS and Android
- Basecamp
task management tool
Basecamp works with an “all-in-one” concept, which means it serves as an organizer to keep all of your work in one place rather than going crazy for having it in every other area. So to make your life easier and don’t be irked: consider using Basecamp. Utilize its task management features to get done what is needed and be more efficient.
The freemium version of Basecamp is called “Personal”, ideal for students, freelancers, personal projects, and similar types of light uses. You can have up to 20 users and three projects on your free account. But if you need an upgrade, the price is $99 per month.
Main features:
To-to lists
Schedule with a calendar
Share your documents and files
Group chat
Recurring tasks
My stuff- for your individual work
1Gb storage space
- TaskQue
task management software
TasQue is an online task manager that exceeds the concept of a simple to-do list app. It helps teams and individuals to simplify their daily processes, allowing them to track task progress.
You have access to insights about your projects, to help the team stay on the same page and finish everything on time.
Besides being a task management solution, TaskQue allows you to manage the resources of projects.
The free plan is great for teams with up to 10 people and offers a 5Mb Attachment limit and 1Gb of space. If you need to upgrade to the business plan to have access to more features, you will pay $5 user/month.
Main features:
Automatic task assignment
Recursive task
Workflows & Templates
Task Comments
Calendar view
Quick Insights
Integrations with third-party tools
- Trello
Trello is maybe one of the most known task management software of all the ones that offer a kanban interface. Using it is pretty straightforward for any team because it provides a wide variety of templates for each one of them —sales, marketing, business, HR, support, and others.
You can make your projects more flexible and custom-built, although Trello may be better for simple workflows.
Trello’s freemium provides some unlimited features. But in case you opt for more advanced functionalities, the paid plans start at $9.99 per user per month.
Main features:
Unlimited Personal Boards
Lists (unlimited)
Cards (unlimited)
10 Team Boards
Checklists
Attachments
Android iOS mobile apps
Simple automations
- Wrike
task management
Wrike is a project management tool that can be used for several other purposes, such as marketing or product development. Due to this flexibility, a variety of teams can use this software to collaborate and communicate while handling tasks.
With this tool, you can customize your workflows, applying color code, and creating custom fields to export data.
Wrike offers a free task management plan, ideal for up to 5 users. If your team has more people, you may want to upgrade to a paid plan, with prices starting at $9.80 user/month.
Main Features
Board view
Task Management
File sharing
Real-time Activity Stream
Spreadsheet view
Integrations with Google Drive, Dropbox, Box, MSFT Office 365 and OneDrive
Desktop & mobile apps
2Gb of storage
- ProProfs Project
ProProfs print
ProProfs Project is an all-in-one task management software. It offers solid features such as task prioritization, instant messaging, and file-sharing that let you run multiple projects simultaneously.
You can track milestones in real time and ensure that the project progresses at the desired pace. Besides, you can track and manage your team’s workload with the tool’s customizable workflows.
ProProfs offers an intuitive dashboard that allows you to collaborate with people across teams and departments. Also, with insightful project reports to back you up, you can identify and fix any gaps if needed.
The free 15-day trial version of ProProfs offers robust features to help you deliver multiple projects successfully. Its paid plans start from $2 per user per month.
Main features:
Workload management
Task prioritization
Task automation
Instant messaging
Real-time alerts and notifications
Seamless document sharing
Time tracking
Gantt charts and Kanban boards
- Podio
Podio is a task management system that helps to centralize all your business processes in just one place. It is flexible and easy to use and is even an award winner in the world of task management.
The free version offers all the functionalities to manage your tasks. In case you want to unlock more features, you can upgrade to a paid plan. The prices start at $7.20 per month in the annual program.
Main features:
Task management
Apps and workspaces
Mobile Apps
- Quire
Quire combines both Kanban style and to-do lists to allow businesses to control their workflow correctly. It offers a nested task list that helps teams to address big projects by separating them into smaller steps.
For now, Quire is entirely free, with all its features available. They are settling their paid plans, and you can use it with no costs until the third quarter of 2020.
Main features:
Reminders
Gantt Chart
Multiple Assignees
Recurring tasks
Teamwork in real-time
Instant messaging
Health Stats
Apps for iOS and Android
Calendar
- Freedcamp
Freedcamp is a platform to help you plan, organize, and act on your projects. It offers task lists, subtasks, and you can make them private or public. There’s also a Kanban board, where you can easily manage your tasks, dragging them between columns.
You can also share and assign your to-dos, upload files, and join in discussions with team members inside the tool. Moreover, you have a calendar view that displays all tasks, milestones, and events of your projects.
Freedcamp’s free plan offers all the core features. If you need additional ones —such as start dates for tasks, issue tracker, project templates, and Gantt charts— the prices start at $1.49 per user/month, billed annually.
Main features:
Task
Calendar overview
Upload files
Discussions
Milestones
Time tracking
- nTask
nTask is another free, straightforward software, that doesn’t present a steep learning curve. It means that any team can use it to manage their tasks.
It presents a variety of features for project and task management, suitable to an individual or a team. You can create tasks, assigning them to other teammates. Also, you can have checklists, manage priority, repeat tasks, get notifications, use task timer, set due dates, and other essential features for collaboration while managing your complex projects.
nTask’s free version offers a limit of 5 members, but with unlimited workspaces and tasks. If you need more in-depth features, the paid plans start at 2.99 users/month.
Main features:
100 MB Storage
5 Members per Team
Unlimited Workspaces
Unlimited Tasks
Meetings
Timesheets
Issues Tracking
- Any.do
Any. Do is a to-do list app, where you can quickly build checklists and fill task cards with all the information necessary. It was designed to help you organize your life, achieve your goals, and never forget a thing.
It’s possible to organize your to-do’s in lists and projects, color tagging them to categorize and set priorities. You can add notes, subtasks, due dates, and attachments to make your tasks thorough before assigning or sharing them with teammates. It also has a calendar to display your events and tasks straightforwardly.
Any. Do’s free plan offers enough features for personal and team use. An upgrade to a more customizable version costs $5.99 per month, billed annually.
Main features:
Calendar
Time tracking
Reminders
Daily planner
Android iOS mobile apps
- Asana
Asana is one of the most used task management software available on the market. It is a software focused on managing not only tasks but entire customizable workflows.
Asana’s interface is easy to use and flexible, which makes it possible for teams that need to work with different assortments. It allows you to follow almost every stage of your projects. You can also coordinate all your groups and assign work effortlessly inside this software.
In case you may be wondering if Asana is for free, now you found your answer. Its free deal is suitable for individuals, freelancers, or teams that are just getting started with project management software. For an upgrade of features, the prices start at $10.99 per user per month.
Main features:
Unlimited tasks and projects
Unlimited activity log
Collaborate with up to 15 teammates
List, board, and calendar view projects
Assignee and due dates
iOS and Android mobile apps
Time tracking with integrations
Unlimited file storage
- Bitrix24
Bitrix24 is a complete platform for companies. It helps you with managing tasks, projects, CRM, communications, contact center, and website building. So if you are looking for a tool that will help in most of the aspects of your daily operations, Bitrix will be a great choice.
When it comes to online task management, you can expect to have a wide range of features such as an interactive Gantt chart view, task dependencies, and reports.
The freemium version of Bitrix is unlimited, offering all the core features, including the ones for task management. For special features, you can purchase plans with prices starting at $19 per month.
Main features:
Tasks and projects
Planner
Subtasks
Checklists
Reminders
Integration with CRM, workflows, calendar, and drive
Mobile functions for iOS and Android
Project Kanban
Gantt
Task time tracking
- Infolio
Infolio is a project collaboration suite, to manage tasks, and track their progress in kanban view boards, with custom lists and statuses.
One key feature is the built-in chat, to help teams keep connected and communicate in the same place where their projects take over. Moreover, it’s possible to add project notes, web links, documents, and images inside the boards.
Infolio’s free plan includes all the standard features, and only the storage space is limited. For a space upgrade, the paid plan is 4.99 per user per month.
Main features:
Unlimited projects, team members, boards and spaces
Cloud services integrations
All the features you can eat
Custom fields
1GB storage
- Wimi
Wimi offers more than online task management. You can also manage docs and even have access to a messaging system inside this tool. Its interface is very similar to a web browser with tabs, which allows you to go back and forth between tasks.
It offers a Kanban board to help you visualize and handle your tasks through their several stages. Moreover, you can track tasks and add deadlines, with a timeline feature to manage task dependencies.
Wimi is free for up to 3 users with 8 workspaces and 10Gb of storage space. If you have a bigger team, it may be necessary to acquire a paid plan that starts at $15 per month.
Features:
Channels
Document Management
Drive
Task Management
Shared Calendars
100+ Integration
How to choose the best free task management software?
A decision like this requires analyzing your needs, expectations, and how your current workflow is settled right now. What features are essential for you? How many people are going to use this tool?
For example, if you are part of a team of 10 people, you can already eliminate some of the tools on the top 20. Besides, for team collaboration, you need to check if the software is easy to use; if it has a delegation feature, and how straightforward the onboarding is going to be. After all, no one wants to spend long weeks learning a new sophisticated tool and losing essential time because of that.
Another essential advice is to check the tool reviews in directories like G2 and Capterra. In websites like these, you can easily find the pros and cons, as also use cases that may apply to a similar situation to yours.
Conclusion
Let us know your thoughts in the comment section below.
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