If you’re a busy entrepreneur, you might think that using collaboration tools is a waste of time. But there are actually at least two reasons to use them.
The first reason is that collaboration tools make it easier to keep track of your team’s progress and stay in touch—and this helps you run your business more effectively. By keeping everyone on the same page, you can avoid confusion and frustration, which saves time and money while increasing productivity.
The second reason is that collaboration tools make it easier to work together on projects—which makes it possible for more people to contribute to your business. This can go a long way toward improving your business’s growth and profits!
List At Least Two Reasons For Using Collaboration Tools
You receive too many emails
Is your mailbox full? Did you receive the same file in 5 different versions? So of course, you don’t know which one is the one you need!
23% of workers think emails harm their productivity, moreover, the time spent to manage them constitutes 28% of total work time.
Emails have revolutionized communication (whether personal or professional) and have facilitated many exchanges, however using a chat tool which is divided into projects is way more practical.
There’s no need to write again and again ‘Hello’, ‘Best Regards’ and so on at each and every email you write. With a chat tool, you can talk to your colleagues, suppliers, and clients as if it was a Facebook conversation or a text conversation, with more short and immediate messages. You can also often add emojis, gifs, pictures, files and so on.
· You feel like you are wasting your time being in meetings
Your time is valuable. Sometimes work meetings can feel like a waste of time, and as a matter of fact, 23% of workers feel that way. Meetings make people share the important pieces of information so most managers think they are indispensable however with a collaborative tool, most of them can be avoided because communication is more transparent and more effective.
· You are a little lost about your team projects’ progress
Who does what? How much have we progressed? Are the prioritised tasks complete? Are there some problems with the projects? Are the deadlines fast approaching? The more people there are working on a project, the more difficult it is to follow the project’s evolution from all involved workers. Collaborative tools can be very useful for that problem because you can easily follow the project step by step, who does what and so on. This is especially so with a tool which includes tasks management.
· You really don’t know which tasks are the most important.
When you are working on a lot of projects, it can get difficult to know which one to begin with. Collaborative tools can help you place priorities and get a clear vision of the different deadlines.
· Sharing documents has become a puzzle
Knowing which version of a document is the last one and being sure about the safety of shared documents can easily become challenges. A cloud tool enables you to have access to all documents from anywhere and to be always updated.
· You have organization issues
You really don’t know anymore to whom the tasks are assigned to, who does what and when are the deadlines…
When working in teams, work organization can get difficult. However, a collaborative tool can help you see clearer who is assigned to the different tasks and when they are due so the work organization is improved.
· You want to increase your team’s productivity
Collaborative tools allow you to gain time, they make you avoid useless tasks and they make you see clearer the projects’ progress in a simple way.
· What if you used Wimi?
Wimi is a collaborative tool you can use in order to solve these 7 problems that you can encounter in your daily work life. Wimi enables you to manage, store and share documents, plan your next meetings, communicate with your teams with a chat tool, and organize the different projects’ tasks and to-do lists. Click here to visit our website and here to start your free trial period.
what is collaborative tools
Online collaboration tools are apps, software programs, or platforms that help businesses and their people streamline the creative process, and work together more effectively, and efficiently. Otherwise known as team collaboration tools, they enable managers and employees to assign tasks, update on progress, report on outcomes and generally improve workflows and communication, both internally and externally.
Popular types of collaboration tools for business include project management applications, remote conferencing platforms, digital asset management (DAM) systems, web-based tracking tools, and messaging apps.
The best collaboration tools increase productivity, enhance creativity and make sure that every stakeholder knows exactly what they need to do and when. They make accessing and working on documents, projects, and digital templates a breeze. They help organizations of all shapes and sizes manage resources and projects more effectively and ensures everyone is working within the correct brand guidelines.
With more and more teams working remotely, collaboration tools can mean the difference between a successful project and a failed one. Check out our top 10 tips for remote collaboration here.
What are the benefits of collaboration tools?
Easier to work remotely
Even in the before times, working remotely was becoming more and more popular and accepted. Now, with hybrid teams based both in and out of the office, collaboration tools make it easy to remain connected and productive. Not only that, enterprise software implementation has gone remote too. Find out more about remote onboarding for DAM in our free guide.
Improved security
The best online collaboration tools use highly secure cloud storage, but not all collaboration tools have the same strict security measures (see ours here.) When your data is stored locally, it’s at risk for cybercrime and theft. Use cloud collaboration tools with ISO certifications because this signifies the company complies with data protection acts mandated by governments.
Boosts employee productivity and satisfaction
When your employees have the best tools to do the job, they are going to be more happy and productive. Collaboration tools make communication internally and externally a lot more easy and pleasurable. Employees can be confident about their responsibilities and are able to keep up to date with requests. This helps them manage their workload better and gives them more time to develop and grow.
Conclusion
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