When you start a small manufacturing business, you have to be resourceful. You need to be able to focus your efforts on the things that matter most in the short term, and you can’t afford a lot of overhead.
One of the best ways to do this is by using software that does more than just track your financials. It also helps you manage and optimize your operations, freeing up time for other tasks that are important for business success.
The good news is that there are plenty of options available today—so many, in fact, that it can be hard to know where to start! That’s why we’re going to walk you through some of our favorite options in this article.
Small Manufacturing Business Accounting Software
It wasn’t an easy task for manufacturers to buck the headwinds of COVID-19. The statistics state that 89% of manufacturers experienced a drop in sales, material price increases, and other problems. If companies are to survive this disruption, they have to adapt to the new pandemic-driven norms. And this paved the way for digital opportunities.
With accelerated digital initiatives, a lot of companies incorporated technology into their workflows. This allowed the parts of the manufacturing workforce to perform their duties remotely. Seeing the benefits that such a setup presents, 61% of manufacturing executives plan to build a hybrid production model. This will lead to the industry gaining resiliency and flexibility to outlast the ongoing pandemic.
Part of this digital movement is accounting. The accounting industry itself has been making strides toward digitalization to curb COVID-19. According to recent accounting statistics, 60% of large firms are planning to invest in technology. Meanwhile, 49% of small firms already have a purely remote workforce. At the heart of this digital movement is accounting software, which manufacturers have begun to utilize.
The Biggest Issues of Small Accounting Firms Amid COVID-19
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Source: AccountingToday 2020
With the adoption of accounting software comes the need for manufacturers to identify which platforms afford the most advantages. After all, using the best accounting tool can help streamline and optimize their finances better.
So with these in mind, we’ll explore the 20 best accounting software for manufacturing and wholesale business. These products are not created equal, and there’s no one-size-fits-all solution, hence, expanding your choices will help you narrow down which one matches your needs best.
1. FreshBooks
FreshBooks is a robust accounting software that empowers manufacturers like you to spend less time on bookkeeping and more time doing what matters most in your business. It is designed to help you keep your books in check and watch your profits grow.
With FreshBooks accounting software for manufacturing companies, accounting becomes quicker and easier than ever. Because with a few simple inputs, this powerful accounting software can send invoices, track your expenses automatically, and help you stay up-to-date with your customers. Likewise, you can secure your data in the FreshBooks Cloud and access your account from any device you choose. So whether you’re on the go or working remotely, your business’s information is just a few clicks away.
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What’s more, FreshBooks integrations help you to easily extend its functionalities with third-party systems. And this suits manufacturers and wholesalers that need a tool with automated recurring invoices and payment reminders, streamlined hours billing, etc.
Detailed FreshBooks Review
Why choose FreshBooks?
- Professional client interactions. You can create an invoice template that is sent automatically or at the click of a button. Likewise, you can even brand your invoices with your company’s brand, color, and logo.
- Collect payments quickly and easily. Make payment easier for your clients, and you’ll have money hitting your account in no time. With the accounting software from FreshBooks, your clients can make secure online payments through the app or website.
- Robust double-entry accounting. As a manufacturer, your accounts and inventory are a bit more complex. While some simpler businesses can get away with single-entry, cash-based accounting, you can’t. On the other hand, double-entry accounting is a better, more complete approach. In fact, it may even be a legal requirement for your company.
- Built for tax management. It prepares your business for the tax season to organize your expenses, review income and expenses, and utilize the balance sheet.
- Project management. Monitor your production operations in collaborating with business partners, employees, and contractors.
2. Netsuite ERP
At its core, NetSuite ERP is a robust accounting solution for manufacturers and wholesalers. It’s a comprehensive platform with features for supply chain management, shop floor control, procurement, production control, order management, etc. In addition, it is built to help manufacturers eliminate the use of error-prone and time-consuming spreadsheets. Further, it helps accelerate financial close processes and lower resource, and IT costs.
Moreover, this solution closely integrates accounting with compliance management to efficiently improve your financials. Also, with an efficient ERP software, you get real-time access to your live financial data so you can monitor and make timely decisions. In addition, it supports accounts receivables, accounts payables, tax management, and cash management, among others.
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Why choose NetSuite ERP?
- Global ERP. You can operate your supply chain and manufacturing processes from anywhere in the world.
- Supply chain. It has tools for you to monitor your outsourced manufacturing processes.
- Financial management. It’s a complete tool, with general ledger, accounts receivable and payable, payment management, tax management, and fixed asset management tools, among others.
Detailed NetSuite ERP Review
3. QuickBooks Online
QuickBooks Online is the accounting software tool of Intuit for small businesses, freelance professionals, startups, bookkeepers, and independent accounting firms. While this software is designed for small teams, QuickBooks Online comes with powerful features that automate accounting, including expense tracking, invoice management, tax calculation, and sales monitoring.
Quickbooks Online simplifies accounting for your business, as well as financial management. All the essential accounting tools are in a single platform—promoting efficient operations and giving you more time to focus on tasks that will grow your business.
From profit and loss reporting, invoice customization, to automating payments, QuickBooks Online provides complete end-to-end support for all your accounting needs. At the same time, this software provides real-time monitoring of your company’s financial performance. You can generate customized reports anytime, complete with data visualizations. You can also use your mobile devices to access the platform, enabling you to manage your finances even while you are on the fly.
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Why choose QuickBooks Online?
- Automates data collection. QuickBooks Online easily collates and consolidates financial data, ensuring that your financial information is updated all the time, thus providing your team with real-time insights.
- Accessible accounting system. Since QuickBooks Online is web-based so you can view the information you need from any device, even from your smartphone. When you can access your account anytime, you can easily monitor and check transactions.
- Enhanced data protection. QuickBooks Online offers enhanced data protection through its intuitive security options that keep confidential data secure. Cloud storage is also an option for storing backup data, which you can export to spreadsheets as needed.
Detailed QuickBooks Online Review
4. Sage Business Cloud Accounting
Sage Business Cloud Accounting is a popular manufacturing accounting software created to help businesses to stay on top of their manufacturing operations. It gives users a complete view right from procurement and scheduling to financials, inventory, and sales. This tool also is ideal for mid-sized businesses and enterprises, particularly multi-site and multi-company firms. Its built-in industry-specific solution streamlines manufacturing and distribution processes for better operations.
Meanwhile, this tool comes in various pricing methods and flexible pricing. Sage Business Cloud features include work order release management, automated capacity planning, and production management according to inventory, job, or order.
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Why choose Sage Business Cloud?
- Cash flow data. You get a better understanding of your cash flow with information on income, expenses, and invoices.
- Finance management. It has a reliable solution for budgets, reporting, accounting, and cash management.
- Robust manufacturing support. Get access to routing, bills of materials, quality control, work and cost management, and project management, among others.
Detailed Sage Business Cloud Accounting Review
5. Approve.com
Approve.com transforms the complexities of financial management into a simple process. It also prioritizes financial and compliance management for mitigating potential fraud and risks. Also, its supplier management tool gives suppliers a white-labeled, self-service portal to give them a variety of payment options. It likewise offers tools for payment reconciliation and reporting.
Moreover, this platform integrates with numerous apps, including NetSuite, QuickBooks, and HasOffers. Manufacturers and wholesalers can use the software to improve their processes. To do so, it’s loaded with features like global payments, invoice processing, and instant payment reconciliation.
Why choose Approve.com?
- Tax compliance. It’s equipped with governance capabilities like audit trails, OFAC screening, and FATCA, and W-9/W-8 tax compliance.
- Automation. It takes care of cash flow management, accounts payables, and resource alignment, among others.
- Global supplier payments. Suppliers, regardless of their location, can collaborate with your business with ease.
Detailed Tipalti Approve Review
6. AvidXchange
AvidXchange is a complete bill payment and accounts payable platform. It is designed to cut processing costs, automate cumbersome payment cycles, and remove paper invoices. Designed with a customizable UI, this solution is packed with a comprehensive suite of tools and features.
To date, more than 5,000 US-based B2B companies use AvidXchange. It is composed of three strategic accounting modules for managing the various key processes in accounts payable and bill payment. These are payment application, invoice application, and purchase order application.
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Why choose AvidXchange?
- Paperless invoicing. This solution can help businesses completely remove the need for paper-based invoices and checks. Going paperless also results in the elimination of many cumbersome tasks.
- Productivity and scalability. With its robust automation capabilities, AvidXchange can streamline AP and payment processes. This does not only remove time-consuming, repetitive tasks but also help simplify other key accounting processes like interoffice mail approvals and invoice management.
- Cost-saving benefits. When a business is 100% paperless, processing costs can be reduced by as much as 50%, including a considerable reduction in needed manhours.
Detailed AvidXchange Review
7. Rossum
Rossum is an all-in-one gateway for managing documents but due to the flexible nature of its interface, it can easily be used for accounts payable processes and the like. With this, you can collect all your pertinent documents in one feed and filter them quickly. It also leverages a self-learning AI technology that will allow automatic data capture. This way, you eliminate the risk of human error during data entry for accounting processes.
Aside from the abovementioned, the platform also comes with analytics and reporting tools that allow you to keep a close eye on any transactions. For instance, it comes with audit trails and instant status updates. This way you can accelerate workflows seamlessly and ensure no transaction is overlooked.
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Why choose Rossum?
- Highly flexible functionalities. Rossum is a document management system with a flexible interface. It is developed to be configured so that it can be used for accounts payable processes, customs workflows, as well as logistics workflows.
- Compliant with data security standards. The platform is compliant with HIPAA and other data security standards. This way, you can ensure that any document you store within the platform is safe and sound at all times.
- Out-of-the-box integrations. Rossum is built to play well with your existing software ecosystems. It can connect with ERP solutions, RPA software, as well as other document management applications
Detailed Rossum Review
8. A2X
A2X is an ecommerce software that automatically records transactions from sales channels such as Amazon and Shopify to your accounting platform. This cloud-based software provides accurate bookkeeping and eliminates manual accounting activities. Aside from simplifying accounting for Marketplace and eBay, A2X also integrates with other widely-used accounting platforms like QuickBooks and Xero. You can easily migrate your financial data to your books by using this software.
A2X classifies each transaction, makes a summary of sales and expenses, and provides a quick view of your cash flow. Designed in partnership with the leading ecommerce platforms in Europe, North America, and Asia, A2X categorizes fees, refunds, and other expenses that are typically incorporated with payouts. In addition, A2X helps you monitor your stock room by tracking the cost of goods sold as well as the gross margins of moving products. Inventory management is a breeze with A2X as it automatically updates goods in stock after placing a series of orders.
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Why choose A2X?
- Multichannel support. A2X eliminates the need to use different accounts across individual merchant websites for retailers who carry a variety of product lines. Up to five Shopify accounts or up to five Amazon channels can be supported by A2X, and this software can even manage your financial information from two different platforms.
- Real-time inventory and sales monitoring. A2X allows you to determine the value of your inventory and update the entry on your balance sheet. You can also customize A2X to automatically debit the total cost of goods sold from your inventory and adjust all related entries.
- Simplifies reconciliation. A2X makes it easy to reconcile and consolidate transactions, especially for wholesale manufacturers that process high volumes of orders. The software consolidates transaction history and automates the posting of transactions. A2x ensures the accuracy of data by providing a breakdown of listed payouts.
Detailed A2X Review
9. Trolley
Trolley, formerly known as Payment Rails, is an accounts payable software designed to accommodate the requirements of businesses that handle mid-to high-volume AP transactions. This software is equipped with end-to-end tools that facilitate seamless AP processes, including white-label email confirmations, payment handling, and bank validation. Trolley allows you to send payments to more than 200 countries.
Trolley has a robust infrastructure that lets you make cross-border payments by facilitating mass payouts to customers. Manage payouts in multiple currencies through your access to both global and local banks in more than 60 countries, with a network of over 135 currencies. With Trolley, you can maintain liquidity while at the same time ensuring on-time payments.
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Why choose Trolley?
- White-label Recipient Onboarding. You can put your own logo and branding on the Trolley platform by embedding an onboarding widget into the merchant’s web or mobile application. Trolley also allows you to create a portal that is unique to your store, which can capture payment and tax details as recipients are directed to your portal.
- White-label Email Confirmation. Each time you send payments, Trolley facilitates the immediate sending of emails to recipients through its recipient management feature. This functionality, which allows for customization also provides additional branding opportunities to your business.
- Minimize Returned Payments. When transactions lead to returned payments, Trolley immediately sends notifications to the recipient informing them of the issue. To resolve this, the system will request the recipient to log in to their profile in the Trolley platform and make the necessary updates. The Trolley platform will hold off any future payments until the issue is resolved.
Detailed Payment Rails Review
10. DocuPhase
DocuPhase is a robust automation solution that is well suited for use in manufacturing and wholesale businesses. Most beneficial is its AP automation capability. With this feature, businesses do not have to worry about missing payment deadlines with their vendors. Thus, they can continue having good relationships with suppliers.
Another feature of DocuPhase that is most helpful to manufacturing and wholesale enterprises is the purchase order workflow. This process is automated as well, facilitating the faster acquisition of materials needed in manufacturing. As a result, there would be little to no delays in the creation of products.
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This software has several features related to vendors as well. One is the vendor portal, which enables suppliers to check on the status of their invoices. The other is the new vendor processing workflow, which automatically checks and approves businesses that want to become vendors. Since the process is systematized and requires little interference, staff can focus more on tasks that require more attention.
Detailed DocuPhase Review
Why choose DocuPhase?
- Robust automation. The workflows that DocuPhase automates are highly beneficial in this kind of business because they can allow other processes to proceed smoothly.
- Stronger vendor relationship. Since invoice management and payment are automated, businesses can maintain good relationships with vendors because of on-time payments.
- Little human interference. The automated workflows may require tweaks if there are any changes in the processes. Otherwise, it does not need interference, allowing workers to focus more on other tasks.
types of manufacturing software
Before we move on to types of manufacturing software, here’s a brief look at the two software delivery models available: on-premise and cloud-based, plus some of the advantages and disadvantages of each for manufacturing firms.
1. On-premise manufacturing software
On-premise software is licensed and loaded on to servers owned and operated by the user. Everything necessary to operate the company’s IT infrastructure must be provided internally. This used to be the standard software delivery model.
Advantages: The business has control over the software and their IT security. The company can customise its software extensively and does not rely on an internet connection to operate.
Disadvantages: The business must make a significant up-front investment to set up the IT system and servers. The owner is responsible for ongoing operational and maintenance costs, including regular system and security upgrades. Where there is hardware failure, an on-premise system may take days to get back online. Overall, operating an on-premise software system can be time-consuming and costly.
Businesses using on-premise software must own and operate their own servers
2. Cloud manufacturing software
Businesses access cloud-based manufacturing software on a pay-as-you-go basis over the internet. A company does not have to invest in and maintain its own IT infrastructure and hardware to run this software, other than providing personal devices to use it on, such as laptops, phones or tablets, plus an internet connection.
Software as a service (SaaS) is the largest market segment of cloud-based software and is expected to continue to grow in 2021 and beyond.
Advantages: Manufacturers save on infrastructure costs: the company avoids the cost of purchasing, managing and periodically upgrading expensive software. The company can scale up and down according to its needs without further capital investment. Because the software is backed up offsite, data is safe in the case of events like flooding, fire and theft.
The service provider is responsible for updates to software and data security. This means that manufacturers do not have to pay skilled staff to deal with IT issues.
Cloud-based SaaS software allows for better remote accessibility – information is stored in the cloud, and can be accessed on a range of mobile devices. This facilitates collaboration between staff by making data-sharing easier. Critically, companies are better able to operate through lockdowns when accessing critical software through the cloud.
Disadvantages: An internet connection is needed to access cloud-based manufacturing software. Businesses are unable to use the software if their internet coverage is unreliable or the connection fails.
Manufacturing software
Each type of manufacturing software has different characteristics and functionalities that are suited to some types of business and some industries more than others.
How a large manufacturing business might structure its IT system. Not all businesses will need such a complex setup, and there are now many software products on the market for manufacturers to choose from. Source: g2.com
1. ERP manufacturing software
Enterprise resource planning (ERP) software has functions that help manufacturers manage business operations. These include inventory management, supply chain operations, procurement, project management, financial management, risk management and compliance.
Advantages: ERP centralises information and improves overall operational efficiency. It optimises inventory management, and gives real-time visibility and inventory accuracy. Diverse business units within a company can operate off the same data set, and manage finances and operations globally.
Disadvantages: ERP software systems are complex tools, which means they are expensive and complicated to set up. This means they are suited to larger corporates, and are an unnecessary investment for SMEs.
Who is ERP best for? Larger, more complex operations in the construction, manufacturing, education, healthcare, hospitality, retail, and waste management sectors.
2. CMMS software for manufacturing
A computerised maintenance management system (CMMS) is used to ensure that maintenance work is carried out efficiently. This software centralises maintenance information, simplifies processes and automates some jobs.
A CMMS provides technicians with access to the information they need to carry out preventive maintenance. This includes step-by-step procedures and itemised lists of spare parts and tools needed.
Advantages: CMMS software ensures that physical assets like machinery, vehicles and plant infrastructure are utilised and available as much as possible. This improves productivity and reduces costs.
Disadvantages: An on-premise CMMS system can be costly and time-consuming to set up and maintain. On the other hand, some cloud-based CMMS systems are costly to customise and might not integrate well with other platforms.
Who is CMMS best for? Businesses in almost any industry that have physical assets to maintain. Facility and maintenance managers, asset planners and maintenance teams use CMMS.
ERP software is a sophisticated tool that centralises data that various business units can work from
3. Computer aided manufacturing software
Computer aided manufacturing (CAM) uses software and computer-controlled machinery (3D printers, laser cutters, milling machines) to automate the manufacturing process. CAM is a way for manufacturers to create goods directly from a computer design, rather than having to set up their equipment and operate it manually.
CAM requires three elements to function:
- Software that generates toolpaths for machines from your designs and data
- Post-processing software that translates your toolpaths so that your machines can understand these
- Machinery capable of turning raw material into a finished product
Advantages: CAM can run constantly on repetitive tasks for fast and accurate production.
Disadvantages: CAM is expensive to set up and requires a skilled workforce of engineers.
Who is CAM best for? Electrical, mechanical, and aerospace engineering and refrigeration and air-conditioning manufacturers all benefit from CAM software.
4. Computer aided design software for manufacturing
Computer aided design (CAD) software is used to create 2D and 3D technical designs for products. CAD software increases design productivity by:
- Improving the quality of design
- Providing comprehensive documentation
- Establishing a database for manufacturing design operations
Advantages: CAD software supports rapid innovation by allowing concepts to be quickly and accurately brought to life. CAD systems also improve communication and streamline processes. Engineers can use CAD to analyse the manufacturing process and provide better designs.
Disadvantages: CAD systems can be costly to purchase. Staff training in a CAD system can take time and be costly. Design is vulnerable to hacking risks and computer viruses.
Who is CAD best for? The aerospace and aviation, civil and structural manufacturing, consumer products, medical devices and oil & gas industries.
Manufacturers use CAD and CAM software to create technical designs and automate the manufacturing process
5. EHS software for manufacturing
Environment, health, and safety (EHS) software offers a comprehensive range of functionality to help companies comply with EHS regulations. This software enables manufacturers to track and analyse safety-related activities and standardise their safety procedures. An EHS system allows companies to better manage and report on environmental performance benchmarks, and any operational risks associated with their business.
Advantages: EHS software enables organisations to make environmental- or safety-related decisions based on real data. This improves the company’s health and safety culture.
Disadvantages: EHS software does not include the social interaction and interpersonal engagement necessary to build trust. It does not provide for hands-on learning opportunities.
Who is EHS best for? Any business that tracks and reports on environmental, health and safety matters to comply with EHS regulations. Safety can be an especially important issue for manufacturers.
6. ETO manufacturing software
Engineer to order (ETO) software allows manufacturers to create accurate quotes for custom goods that meet the exact specifications of their client. From a customer order the software is then able to produce a bill of materials.
ETO software manages inventory data, takes care of scheduling and monitors production. It uses current and historic information to estimate costs and lead times. It can assist with important processes like make-or-buy decisions by providing information on whether it is cheaper (or quicker) to produce components than to buy them.
Advantages: ETO allows for greater accuracy in a range of tasks – for instance providing quotes and scheduling production. It also frees up staff time by automating processes like planning, and purchasing materials.
Disadvantages: ETO systems rely on current data – including inventory levels, costs and lead times –so this must be recorded accurately. Most ETO software is on-premise, meaning an up-front IT investment, ongoing management, regular upgrades and the possibility of hardware failure. Some cloud-based ETO systems are available.
Who is ETO best for? Companies that manufacture specialist products such as industrial cranes, commercial HVAC equipment and fire engines.
EHS software helps manufacturers track and report on health and safety matters
7. Inventory management software for the manufacturing industry
Effective inventory management is critical to the success of any business. The best inventory management software uses barcodes, point-of-sale software (or eCommerce integrations) plus warehouse tracking to optimise inventory control.
SaaS inventory management systems make it easy for businesses to reduce time to benefit. They integrate easily with other software systems and are automatically upgraded by the service provider.
Advantages: Inventory management software provides transparent, real-time inventory data. It automates inventory tracking and reordering, which reduces holding costs, increases profitability, and improves customer satisfaction by reducing stockouts. Some systems will also offer advanced features for production and operations management that improve forecasting, strategic planning, and decision-making.
Disadvantages: When using inventory management software, a periodic physical stock take is still necessary to identify loss from spoilage, waste, theft or even manipulation of the system – and reconcile the real-word situation with the digital record.
Who is inventory management software best for? Any manufacturing business seeking to optimise efficiency by reducing stock carrying costs, stockouts, and waste. Accountants and advisors also use inventory management software to monitor and optimise their clients’ businesses.
8. Accounting software for manufacturing
Manufacturing accounting software helps manufacturers manage financial transactions and the operation of the business. This software assists with accounting processes like accounts payable, accounts receivable, general ledger, and payroll. This software is usually offered as part of an ERP suite of software that can manage the entire operation of the business.
Advantages: Manufacturing accounting software gives updates in real time and allows multiple users to access financial data and client information. It streamlines processes and automates re-ordering. It creates reporting consistency through established workflows and standardised file formats.
Disadvantages: This software relies on information being entered accurately. It is not always a cost-effective solution for smaller SMEs.
Who is manufacturing accounting software best for? Professional accountants and bookkeepers. Large manufacturers with in-house accounting teams.
Manufacturing businesses use inventory software to reduce holding costs – and make their business more efficient and profitable overall
9. Manufacturing cost estimating software
Cost estimating software helps managers cost and estimate hundreds of manufacturing processes. This software simplifies and streamlines the estimating process to support consistent and accurate pricing.
Advantages: This software takes the hard work out of cost estimating. It improves the accuracy of pricing raw materials, purchased goods and external services. It means there is quicker turnaround of quotes, which can result in higher win rates.
Disadvantages: As with other manufacturing systems, cost estimating software can be expensive to implement, and requires staff training. Market fluctuations can lead to changes to prices, and these will have to be updated frequently.
Who is manufacturing cost estimating software best for? Original equipment manufacturers. Aerospace, civil construction, engineering, facilities maintenance and mining manufacturers.
10. Food & beverage manufacturing software
Food & beverage manufacturing software allows manufacturers in this sector to track raw materials, production batches, perishable stock and expiry dates. It consolidates and automates processes and workflows. This makes tasks simpler and leads to greater productivity. It provides business insights so that decisions can be made based on accurate data.
Advantages: This software is able to manage inventory, quality assurance, recipes and batch scaling. It can help forecast seasonal demand, and optimise the supply chain management process. It can track suppliers, batches and expiry dates to improve food safety. This ensures compliance with food regulations and avoidance of expensive errors – like shipping food with ingredients past their use-by date.
Disadvantages: Many of these software systems are still on-premise, meaning upfront installation costs and system maintenance. Cloud-based options are available that reduce these costs. For both types of software, staff training and data migration are required.
Who is food & beverage manufacturing software best for? Food and beverage manufacturers, hospitality, FMCG manufacturers.
Food & beverage manufacturing software tracks essential information like expiry dates to ensure food safety
Conclusion
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