Being a project manager is a tough job. Not only do you have to negotiate with people, keep track of the project’s budget, and make sure everything is running smoothly—you also have to make sure that you’re using the right tools.
Luckily for you, we’ve done the work of finding the best apps for project managers, so you can spend more time doing what you love: managing your project.
Whether you need to manage projects as part of your work as a businessperson or are just trying to organize your personal life, here are five apps that will help you get it done!
Best Apps For Project Managers
Project management doesn’t need to be a complicated thing, not if you have apps that make things a whole lot simpler. When you have project management apps, you can take care of your team, tasks and deadlines, without even being in the office. You don’t even have to spend a lot of money to get most of the apps you might need.
Having been a project manager for different projects over the past years, I’ve recommending these 7 project management apps to super boost your team’s productivity:
- Basecamp
7 Best Project Management Apps to Boost Productivity
It’s probably the most well-known project management app out there. Basecamp allows you to organize projects that act as a central location for everything and contains such things as to-do lists, notes, events, files, and much more.
It is user-friendly, and has a free 30-day trial period. After that, the plan is $99 per month.
- Asana
7 Best Project Management Apps to Boost Productivity
If you are looking for something that is not difficult to use, check out Asana. This is a great task management app that can be used for managing projects as well.
In a nutshell, Asana helps you create and share task lists with your team. The app is simple but smart enough and has got a lot of integrations. Teams with up to 15 members can use Asana for free. Teams with 15 members and up can choose plans that range from $10.99 per month.
- Casual
7 Best Project Management Apps to Boost Productivity
This is a unique app that offers a different way of doing things. On Casual, you plan your tasks just by drawing them as a flowchart. The neat thing is that Casual helps you visualize and track dependencies between tasks.
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This app is incredibly intuitive and works great for personal projects, as well as for organizing projects for small teams. You can try it for free, and if you don’t like it, there is no obligation to pay for anything.
- Trello
7 Best Project Management Apps to Boost Productivity
This app is incredibly user-friendly, and is based on Kanban boards. Trello actually works like a virtual whiteboard with post-it-notes.
Trello is great for organizing your to-do lists, ideas, and is very easy to use. You can create several boards to use for various projects, and it’s free of cost. Trello is available to iOS and Android users as well.
- GanttPRO
7 Best Project Management Apps to Boost Productivity
GanttPRO is a project management app based on Gantt charts. Users call it a simple-to-use yet powerful alternative to Microsoft Project.
The software allows breaking big tasks into smaller activities on a visually appealing timeline, working with resources and their workload, collaborating with the team, logging time, and doing many other project-related activities.
It offers a 14-day free trial. Paid pricing depends on what you need from the app. There are versions for iOS and Android.
- OmniPlan
7 Best Project Management Apps to Boost Productivity
This is an awesome app for iPhone and iPad users. If you love Gantt charts, OmniPlan is definitely an app that you can get a lot out of.
You start out by creating a simple project outline. Then you can use the app to help you through every step of the project until its completion.
A standard plan for iOS costs just $99.99, and the pro plan is only $199.99.
- Podio
7 Best Project Management Apps to Boost Productivity
Podio is a great app for medium and large-sized teams working on projects. The special point about Podio is that there are additional features such as CRM and social intranet.
There are four different packages: Free, which is free for up to five employees and five external users; Basic, which is $9 per month per employee; Plus, which is $14 per month per employee, and Premium, which is $24 per month per employee.
More Productivity Tools for Project Management
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free project management apps
Check out 10 of the best free project management software, free trials, & freemiums for 2022.
JUMP TO REVIEWS
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ClickUp
Best free project management software for teams of all sizes
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Wrike
Best free project management software for customizable views
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Kissflow Project
Best free project management software for non-project managers
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TeamGantt
Best for creating Gantt charts
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Teamwork
Best for Kanban boards feature
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Podio
Best for task management capabilities
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nTask Manager
Best free project management software with unlimited users
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Bitrix24
Best for small teams
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PivotalTracker
Best free project management software with unlimited storage
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Freedcamp
Best free project management software with unlimited projects
Freemiums and free trials (as well as free software in general) does not provide the same functionality and usability as paid software. By opting for free software, you’re likely missing out on key features that will make managing your projects much more effective and efficient.
Try these paid project management software options below.
Best Overall Project Management Software
Here’s my list of the best overall project management software if you’re looking to try a paid option.
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monday.com
Best for building custom workflows across teams
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ClickUp
Best for unlimited users/seats
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Smartsheet
Best for flexibility & customizability
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Hive
Best for collaboration & messaging
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Kintone
Best for building custom project workflows
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Wrike
Best for scaling organizations
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Forecast.app
Best AI-native project planning tool
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Celoxis
Best for customer-facing teams
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awork
Best UI for usability & intuitiveness
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MeisterTask
Best for WIP limits
Below you’ll find an overview of each of the 10 best free project management software, with screenshots, feature overviews, and pricing.
Best Free Project Management Software Comparison Criteria
What do I look for when selecting the best free project management software? Here’s a summary of my evaluation criteria:
User Interface (UI): What kind of customization does the software provide? Is the navigation and UI well-organized? Are there too many features or options for your business? How user-friendly is the navigation aspect?
Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Does the free version offer enough tools or premium features to make the software useful for your business or team? Is there a mobile app? What about intuitive automation?
Integrations: How easy is it to connect with other tools? Are there pre-built integrations? How many third party applications can the software integrate with? Are there messaging integrations?
Value for $: How appropriate is the free plan for the features and capabilities, with respect to your use case? Does it include useful project management features such as time tracking, timesheets, or custom fields for creation?
The 10 Best Free Project Management Tools
Whether you need the best to-do list app or the best free Gantt chart software, there’s something here for you. The best free software may simply be free kanban software, free Gantt charts online, free agile software, or all of the above.
Free or freemium PM software comes in many forms. Here is just a sample of what you might come across:
Free workflow software: Any tool that helps you chart your course, organize task lists, sort resources, manage budgets, and assign duties.
Free collaboration tools: Any tool that helps your team, near and far, communicate and collaborate in real-time to keep the workflow moving.
Free Agile tools: Any tool that helps you organize your projects according to agile methodologies.
You can find our project management software comparisons below. Here are the best free project planning apps:
free project management software logos list
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The Best Free Project Management Software Comparison Criteria Overviews
You can find our project management software comparisons below. Here are the best free project management apps:
1
ClickUp
Best free project management software for teams of all sizes
ClickUp screenshot – 10 Best Free Project Management Software & Freemiums
Small and large teams can easily plan projects, assign team members, and track progress.
ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Whether you’re a small business or a large orgnazation, you can plan projects, schedule tasks, manage task dependencies, and allocate resources in a centralized workspace, as well as communicate and collaborate with team members and guests.
Task management features include task list management, recurring tasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks on this project management app.
ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and team collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
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ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.
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Free forever with paid plans starting at $5/month
Check out ClickUp
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Wrike
Best free project management software for customizable views
Wrike screenshot – 10 Best Free Project Management Software & Freemiums
View and adjust team member workload with drag-and-drop capability.
Wrike screenshot – 10 Best Free Project Management Software & Freemiums
View and adjust team member workload with drag-and-drop capability.
Wrike screenshot – 10 Best Free Project Management Software & Freemiums
Android App Development
Wrike screenshot – 10 Best Free Project Management Software & Freemiums
RAID Log
Wrike screenshot – 10 Best Free Project Management Software & Freemiums
Backend Updates
Wrike screenshot – 10 Best Free Project Management Software & Freemiums
No Approval from Legal
Wrike is an award-winning project management software for teams of five up to an unlimited number of users. The tool allows users to customize workflows, dashboards, reports, and request forms and get advanced insights with reporting tools, resource management, and allocation.
Wrike’s simple interface enables users to switch between Kanban boards, drag-and-drop Gantt charts, and traditional workload views. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration.
Wrike is easy to navigate with an interface that has distinct spaces for folders and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a community.
Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams, and the tool offers a variety of templates for common organizational processes.
Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Wrike Free is the best free work management software plan on the market. Those with a free plan can have unlimited users on their account, and with real-time edits and updates, app and cloud storage integrations, and newly added subtask management.
For companies with additional needs or who would like even more customizability, Wrike offers four paid plans to suit any size organization, starting at $9.80/user/month. From small establishments to large enterprises, Wrike helps all teams do the best work of their lives.
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14 days free trial, Freemium version for unlimited users
From $9.80/user/month
Check out Wrike
3
Kissflow Project
Best free project management software for non-project managers
Kissflow Project screenshot – 10 Best Free Project Management Software & Freemiums
Kissflow Project allows users to plan team work, see who’s working on what, and deliver great results with minimal tracking.
Kissflow Project is a free collaborative project management solution tool designed to focus on collaboration, transparency, coordination, and productivity. The tool also includes streamlined tracking features to provide visibility into items and tasks.
Kissflow Project is customizable and can be adapted to your team’s needs. It offers multiple views for projects, including Kanban boards, list views, and swimlanes. The project states function allows team members to mark tasks with one of three statuses — on hold, in progress, and done — which helps users reduce the amount of tracking they need to do.
The tool allows users to share project plans and documents and includes other file sharing features for discussing projects directly within the software. Team members also get reminders when due dates are approaching. Another great feature is the ability to set priorities and assign team members to them.
Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.
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15 days free trial
From $35/month (Includes 5 user)
Check out Kissflow Project
4
TeamGantt
Best for creating Gantt charts
TeamGantt screenshot – 10 Best Free Project Management Software & Freemiums
Create clean Gantt charts with drag-and-drop functionality.
Used by Amazon and Netflix, TeamGantt is a project management tool with a freemium version for smaller groups and teams who don’t yet need an upgrade to a paid plan. Obviously, TeamGantt specializes in Gantt charts and other task planning capabilities but they also track workloads and team availability, offer collaboration features like chat and tagging, and offer customizable alerts.
The free version of this tool limits you to 3 users and 1 project, which is a constraint users should be aware of. The dependencies can be a bit tricky to navigate, as the more you have of them, the more likely a wrong move will shift everything you have done.
TeamGantt scores well in the Usability segment of the evaluation criteria, as it is incredibly flexible to use. The tool accommodates however you may want to set up and track your projects, no matter their structure or constraints. Additionally, providing an easy “read-only” URL makes it great for sharing with outside parties for input.
TeamGantt is free to use for up to 3 users.
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14 days free trial for paid plan
From $24.95/month
Check out TeamGantt
5
Teamwork
Best for Kanban boards feature
Teamwork screenshot – 10 Best Free Project Management Software & Freemiums
Teamwork offers a Kanban board and other task management options.
Teamwork lets your team manage multiple complex projects so you can scale your project portfolio. Trusted by over 20,000 businesses such as PayPal, Netflix, and Spotify, Teamwork offers simple-to-use Gantt charts, portfolio management, dashboards, and workload management features to simplify huge projects. By offering hundreds of simple integrations, teams can easily connect with the tools they know.
Teamwork is best for creative product and marketing teams working remotely and that need assistance with complex task management and project planning.
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30 days free trial for paid plans
From $10/user/month
Check out Teamwork
6
Podio
Best for task management capabilities
Podio screenshot – 10 Best Free Project Management Software & Freemiums
Use Podio to easily check the status of different clients, leads, and associated tasks.
Podio defines team roles and how your team works best by tailoring project processes step by step. Podio shines in its ability to build low code and customizable solutions, as well as its accessible, seemingly endless features. Web and mobile capabilities, task management, apps, and workspace management are all available with the free plan that offers up to 5 users.
If you have fewer project needs, you’ll be more than fine with Podio’s free plan, but in my opinion, larger teams will be more suited to the tool’s paid plans.
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From $7.20/month
Check out Podio
7
nTask Manager
Best free project management software with unlimited users
nTask Manager screenshot – 10 Best Free Project Management Software & Freemiums
Get a holistic view of your nTask workflow with List, Grid, Calendar, and Report views.
Used in 155 countries all over the world, nTask Manager takes on the bigger task of resource management and resource allocation. With the tool’s ability to manage projects with a larger scope, budgeting, organizing finances, and setting project milestones become easier to manage.
nTask Manager offers a unique plan structure. The tool offers a basic plan suited to freelancers and individual teams that allows for up to 5 users and provides unlimited work areas. If the basic plan doesn’t cover enough, they currently offer an awesome premium plan for $1/user/month.
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14 days free trial for paid plans
From $2.99/user/month
Check out nTask Manager
8
Bitrix24
Best for small teams
Bitrix24 screenshot – 10 Best Free Project Management Software & Freemiums
The hand color-coded calendar view is just one of the many useful items in this tool.
Bitrix24 software manages all your projects, optimizes your sales funnel, and acts as an e-commerce store. The tool offers curated features, and best encompasses marketing, human resources (HR), project management, and customer service sectors. Their software aids each part individually by putting a strong focus on customers, task creation for managers, keeping track of marketing budget and efforts, storing timecards, and creating announcement boards.
Startups and small businesses will be able to quickly adapt and grow with their starter business suite package. The plan provides an unlimited number of users with online storage, a CRM, task and project management, sales, and marketing intelligence.
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30 days free trial for paid plans
From $24/month
Check out Bitrix24
9
PivotalTracker
Best free project management software with unlimited storage
PivotalTracker screenshot – 10 Best Free Project Management Software & Freemiums
Navigate up to 3 users and 2 projects with the free PivotalTracker PM software.
PivotalTracker prides itself on providing organization and collaboration with its project management software. PivotalTracker makes priorities clearer with backlogging for easy viewing, focusing, and managing hiccups along the way. The software breaks projects into smaller chunks so teams won’t get overwhelmed and can move faster without any surprises along the way.
Their free plan is best for smaller teams, as it allows for unlimited use of the core features, up to 5 projects, and 1-5 collaborators.
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30 days free trial for paid plans
From $6.50/user/month
Check out PivotalTracker
10
Freedcamp
Best free project management software with unlimited projects
Freedcamp screenshot – 10 Best Free Project Management Software & Freemiums
Freedcamp gives a clean and efficient view of day-to-day workflow and calendar notes.
Freedcamp believes that collaboration is for everyone, so by making their core features free, startups, small businesses, and freelancers are able to take full advantage to complete almost any project.
Their software helps streamline projects, processes, workflows, as well as track time and issues. They also understand that work is done out of the office, so they provide users with iOS, Android, and desktop integrations.
Freedcamp is built for high-performance teams and freelancers. Their free plan includes unlimited storage for any number of projects for free. Also, all plans include unlimited tasks, projects, and calendar features.
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14 days free trial for paid plans
From $1.49/month/user
Check out Freedcamp
Need expert help selecting the right Project Management Software?
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It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
Conclusion
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