Going to college is a big change. You’re on your own, you’re managing way more responsibilities than you ever have before, and you’ve got a million things going on in your life. One of the best ways to manage all this new stuff is to keep track of everything in one place. That’s why online calendars are so popular: they let you have all your appointments, meetings, tests and quizzes, homework assignments, deadlines, and other important events right at your fingertips.
But what’s the best online calendar for college students? There are lots of options out there,
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Best Online Calendars For College Students
1. Todoist
Android, iOS, and desktop: Free with paid upgrades available
Todoist is a project planner and to-do list all in one. Used by companies like Amazon and Disney, and made for everyone from students to executives, Todoist is an app that can carry you through school and beyond.
Although you can pay to upgrade, the free version offers more than most students are likely to need. Todoist includes features that help you:
- Enter important details or to-dos in a note-taking section before you forget them
- Set up projects for each class and any other activities or hobbies you’re involved in
- Add “next action” items, so you can always look ahead to your next assignment
- Cross items off your checklist without losing them for good
Source: A Student’s Guide to Todoist
Other helpful features include due dates for individual tasks and reminders that pop up on your phone or email. You can customize every feature, so you won’t get lots of notifications without asking for them.
Todoist also allows you to label tasks. You can label by priority, context (laptop work, library, etc.), or any other system you want to create. You can also indicate recurring tasks, like weekly quizzes, so you never miss an assignment.
2. Microsoft To Do
Android, iOS, and desktop: Free with Microsoft account
A reworking of the long-appreciated Wunderlist, Microsoft To Do has continued to evolve its features to make it stand out in the field of student planner apps.
Source: Common Sense Education
One feature that stands out in To Do is that things you didn’t check off from previous days stay in the “Yesterday” box. That way you can specifically choose which items to transfer to “My day,” and plan a better time for those that won’t fit in today’s schedule.
To Do allows you to sort tasks into basic lists that you set up, such as “Work,” “Home,” or “Lab.” You can then add subtasks to the items on each list. For example, if your list includes, “Presentation for econ class,” create subtasks for “Brainstorm subjects,” “Find sources,” or other project milestones.
To Do also includes some features that will please visually oriented people. Dark mode is helpful if you’re reviewing your day just before sleep or when you first wake up in the morning. You can also change the background for each list, with lots of modern and inspiring designs.
3. Calendly
iOS and desktop: Free with paid upgrades to Essentials and Professional
Calendly simplifies scheduling with groups and individuals. As group projects have become the new normal, you’ll likely have to set up plenty of meetings with groups and individuals during the course of your time as a student, and odds are there are several online meeting platforms you rely on to get through the day. You can save a lot of time by scheduling and managing those meetings with Calendly.
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Here’s how it works:
- Connect Calendly with your digital calendar, like Google Calendar, iCloud Calendar, Microsoft 365 and others.
- Create a meeting request.
- Set the parameters. For example, you can let recipients see your availability, so they can pick a day and time, or you can set a day and time and they can either accept it or request a different time.
- Select recipients and send.
Calendly will gather responses from the people you want to meet with, and you’ll have a meeting set up without the long texting thread that’s usually required.
Other helpful features include the options of round robin or collective scheduling in the Professional version. If others share their availability, Calendly will show times that work for everyone, so you can pick. Or, you can use its Meeting Polls feature to let people vote on proposed times before setting your meeting. Also, you can set reminders both for yourself and for those who agreed to meet with you.
Calendly streamlines setting up meetings, so you can free up your time and attention for classes and other responsibilities.
Related reading: 11 pro tips to help your students succeed through scheduling automation
4. iStudiez Pro
Android, iOS, and desktop: Free with available paid Full Version upgrade
iStudiez Pro is one of the highest-rated planner apps designed just for students. Enter your class schedule including the professor’s name, contact info, and office hours. Then, you can color code your classes and use icons to make it visually interesting and easy to scan.
Source: iStudiez Pro
“Week view” allows you to plan your time and get ready for upcoming classes. “Day view” shows you tasks and scheduled items for today. For each class, you can add assignments, their due dates, and specific tasks associated with them.
If you upgrade to the Full Version of iStudiez Pro, you can even get a regular update on your GPA. As you receive graded assignments back, enter the grade and point value. iStudiez will do the calculating for you with its GPA tracker. It keeps this info from semester to semester, so you can keep the big picture in mind.
5. myHomework
Android, iOS, and desktop: Free or $4.99 per year for Premium
The myHomework student planner is a clean and simple planner app for education. Many teachers have already adopted it for e-learning or online instruction, but it’s great for individual use as well.
Source: iGeeksBlog
It’s formatted for several types of class scheduling, such as block, period, or time-based schedules. myHomework allows you to not only input assignments and add tasks required to complete them, it also allows for prioritizing and categorizing tasks, so you can focus on what’s most needed at any given time. You can set reminders for upcoming due dates too, so you don’t miss deadlines by accident (or procrastination).
While you do need internet connectivity to sync with other devices, this homework app still has full functionality even when you’re not connected to WiFi. The free version has plenty of great features, but the paid version of this homework planner lets you get rid of ads as well as share assignments, add file attachments to assignments, and switch out your theme.
best personal calendar app
Especially if you’re running a business, it can be a real challenge to keep track of all the moving parts necessary to keep that business running. Having a place to write down everything, complete with notes and reminders and store it all for easy access can open up mental bandwidth better used for creative projects. But whether you’re organizing your work week, planning out the next school semester or running errands for the family, a good calendar app can help keep things on track.
1. Google Calendar
Cost: Free for individuals, or as part of a Google Workspace plan starting at $6/user/month
Platforms: Apple desktop and laptop, Apple iOS mobile devices, Android mobile phones, Microsoft computers
Good for: people who already use Gmail
Integrates with Calendly
One of the most widely used work schedule apps, especially for Gmail users, is Google Calendar, with more than 500 million users. This free app is available for Android and Apple iOS mobile devices and has a desktop version.
Google Calendar allows for color-coding and showing or hiding different calendars depending on which areas of your life the events apply to. For example, you could code work meetings in blue and personal events in yellow to see at a glance what kind of events are on that day’s docket.
Google Calendar lets you customize color coding, sharing settings, notifications, and more. Image via Calendly.
Since Google owns the app, the calendar syncs with Google products like Google Meet, Tasks, and Gmail. If you use Gmail or other Google products, it’s a natural fit. Google Calendar works beyond other Google products, too, making it a useful business calendar.
You can use the Calendly and Google Calendar integration to sync available time slots based on your Google Calendar with an event scheduling page. This way, teammates can easily choose a new event time that won’t interfere with existing calendar events. You can also connect your Google Calendar with productivity apps like Trello, Todoist, and Asana.
2. Apple Calendar
Cost: Free
Platforms: Apple devices or via the web on iCloud.com
Good for: iCloud users
Integrates with Calendly
If you own one of the 1.8 billion Apple devices worldwide, you already have Apple Calendar. The free calendar app is standard on Mac and iOS devices, which means it works on your iPhone, iPad, and Mac.
When it comes to calendar apps for Mac and iOS, Apple Calendar is a natural fit. You can sync all Apple devices from iMac to Apple Watch by storing your information in iCloud. That means you can access your calendar via the web at iCloud.com if you’re in a pinch and can’t get to it any other way. You can also use Siri to create Apple Calendar events from your iPhone.
Apple Calendar lets users view events in varying layouts. Image via Apple.
The Calendly and Apple Calendar integration can also help you work across platforms. After connecting your iCloud calendar to your Calendly account, you can merge availability based on multiple calendars.
Suppose you use an Apple Calendar and iCloud for family events and a Google Calendar for work. In that case, teammates choosing a meeting time from your Calendly scheduling link won’t be able to book over your parent-teacher conference or prior meetings.
3. Microsoft Outlook Calendar
Cost: Basic personal plans are free. Premium personal plans start at $6.99 a month and business plans begin at $6/user/month
Platforms: Microsoft computers, Apple mobile devices, Android phones
Good for: Businesses that use Office 365
Integrates with Calendly
Another widely-used calendar app is Microsoft’s Outlook calendar. This calendar app is the default on Microsoft devices, but companies and universities often use the tool, too. There are also Microsoft Outlook apps for your iPhone and Android to access your inbox, calendar, and files. If you use Office 365 products for school or work, this app could be a natural fit.
With the Calendly Outlook Add-In, you can even schedule meetings from your inbox. If you need to collaborate with coworkers, the Outlook Calendar lets you set up a shared calendar so everyone can manage events or deadlines together.
If you need a basic calendar app for personal use, there is a free plan, but you’ll have to put up with ads. Paid personal plans start at $6.99 a month, and Microsoft 365 for businesses starts at $6 per user per month.
4. Calendly
Cost: Basic personal plans are free. Personal plans with automation are $8 a month, and team plans start at $12/user/month
Platforms: Desktop and laptops via the Calendly website, Apple iOS devices, Android mobile devices
Good for: Individuals and teams who want to streamline scheduling and calendar management
Calendly is a powerful calendar app for teams that want to streamline scheduling (and inevitable rescheduling). You can use this free tool on its own to schedule meetings without back and forth emails.
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If you need scheduling to work around events in your other calendars, you can connect your calendars to Calendly. It integrates with all of the calendar apps listed above, and you can use Zapier to connect Calendly to others.
Some of the ways Calendly helps businesses include:
- Helping sales teams close more deals with automated reminders and rescheduling, plus an integration with Salesforce
- Helping recruiting teams create a better candidate experience by empowering potential hires to schedule interviews in just a few clicks
- Helping customer success teams deliver a seamless onboarding experience by sharing resources, like links to help articles, ahead of onboarding
- Helping marketing teams simplify team scheduling with automatic lead routing
Individuals who just want the basics can opt for a free account, and options for a calendar app for businesses start at $12 per person per month. Calendly is available on your desktop or laptop via the website, plus on your Apple iOS and Android devices.
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