When you’re collaborating with others on a project, you’ll usually find that you need to share your screen at some point. Whether it’s to show someone how to perform a specific task or just share some important information, screen sharing can be an essential part of the process.
However, not all screen sharing apps are created equal. Some of them are slow, clunky, and difficult to use. The good news is that there are plenty of choices that make screen sharing a breeze!
In this article, we’ll go over some of the best screen sharing apps available today. We’ll look at what makes each one unique and helpful so you can find the one that works best for your needs.
Best Apps For Screen Sharing
When done right, screen sharing makes it easy to remotely collaborate on documents, co-browse, demo products, onboard new customers, and more. When done poorly, screen sharing can give you a huge headache and send nightmare incantations of “Can you see my screen yet?” ricocheting through your brain.
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That’s why choosing the best screen sharing software matters. I’ve worked remotely for more than six years and have used all sorts of screen sharing tools in that time to collaborate with team members and clients. I’ve seen the good, the bad, and the very annoying of screen sharing apps.
To help you avoid the annoying, I looked at dozens of apps designed for screen sharing—extensively testing almost 40 of them—to find the best of the best. Below, I’ll share the top six: the best screen sharing software for a variety of use cases.
The 6 best screen sharing apps
Zoom for everyday screen sharing
Slack for collaborative internal meetings
Google Meet for Google ecosystem users
Surfly for co-browsing your app with leads and customers
Drovio for free creative collaboration
Demodesk for sales calls and presentations
What makes great screen sharing software?
How we evaluate and test apps
All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.
Screen sharing software can be used for anything from webinar presentations, to sales calls, to a quick gut check on a design with a colleague. At its most basic, it’s software that allows users to share their screens with other people online. But the best software offers more—so I weighed a number of factors when making my picks:
Ease of access for participants. The best software includes no-install web access and can be used across devices.
Collaboration features. I looked for features like presenter-switching, joint annotation, co-browsing, and collaborative document editing.
Mobile user experience. Whether in-app or in-browser, the top screen sharing software offers a mobile experience on par with being on desktop.
Integrations. Being able to automate tasks like scheduling sessions and uploading recordings makes the whole process simpler.
Affordability. The best screen sharing tools shouldn’t bust the budget in exchange for reasonable time limits, features, and participants.
While many remote access tools are also capable screen sharing apps, I’ve omitted any software that’s built primarily for remote access, like TeamViewer and Windows Quick Assist. I also haven’t tested every single video conferencing app out there (that’s a different article!), so if you already use a video conferencing tool that isn’t on this list, it’s worth looking into the screen sharing functionality it offers.
During my testing, I made sure to do each of the following:
Review the signup and onboarding processes
Host a screen sharing session on desktop (both in-browser and via desktop app, when available)
Invite participants to join the session via email, link, and SMS
Participate in a screen sharing session on mobile (an iPhone 13 running iOS 15)
Vice versa: start a session on mobile (both in-browser and via mobile app, when available) and join from desktop
Monitor load time and lag on both ends of the session
After the first round of testing, I narrowed my list further and spent more time with the top contenders. I tested out collaboration features (like annotation, whiteboarding, remote control, multi-screen sharing, and co-browsing) and tried sharing different parts of the screen (e.g., a particular browser tab, window, or app).
The selections below are the result of all that testing: the top six screen sharing apps on the market.
Best screen sharing software for everyday use
Zoom (Web, Windows, Mac, Linux, iOS, Android)
Zoom, our pick for the best screen sharing software for everyday use
Zoom is considered one of the best video conferencing apps for handling team meetings, sales demos, and webinars. As long-time users, the folks at Zapier can personally vouch for its reliability.
Even over choppy networks, Zoom manages to maintain a video connection by adjusting quality depending on bandwidth. This is especially useful for screen sharing, which is something Zoom makes easy, no matter the circumstances.
Zoom provides a lightweight installer for practically every operating system, Linux distribution, and mobile OS, so hosting a screen sharing session for a non-Zoom user isn’t likely to cause compatibility issues or awkward waiting periods.
Zoom users can host screen sharing meetings from apps for desktop or mobile. On the mobile apps, participants can take control of the presentation tools to share documents or co-annotate.
Since Zoom is a sophisticated video conferencing tool with screen sharing built in, the calling and meeting features are enough to support businesses of any size: 50 people can join a room on the free plan, and paid plans allow up to 500 participants. This is great for putting on a webinar with multiple hosts who each need to access the same presentation screen to annotate.
You can automate your screen share sessions for an even more seamless process by connecting Zoom with Zapier, which allows you to do things like automatically email Zoom links for new bookings. You can also automatically upload Zoom recordings to Google Drive or another cloud storage platform, so even people who couldn’t make the meeting can see your screen.
Create Zoom meetings for new Calendly events
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Calendly + Zoom
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Email Zoom meeting links to customers when new bookings are made via OnceHub
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Email by Zapier, OnceHub, Zoom
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Zoom pricing: Free with a 40-minute limit on group meetings; from $14.99/user/month for up to 30 hours of meeting time.
Webex is a great Zoom alternative for screen sharing—especially for large-format sessions—but I didn’t include it in this year’s list because I found the UX a little less easy to use compared to Zoom.
Best screen sharing software for collaborative internal meetings
Slack (Web, Windows, Mac, Linux, iOS, Android)
Slack, our pick for the best screen sharing software for collaborative internal meetings
Slack is probably where you and your team already hang out. With so many integrations with the other apps you use at work, it’s like a dashboard and universal activity feed. Since so much is already going on inside Slack, why not use the same tool to host and record your meetings?
For internal collaboration, there’s no need to pay for another screen sharing tool if you’re already paying for Slack. Sessions can be held privately or kept open for the members of a channel to hop in and out of. Each session is recorded and kept archived in the channel—and it’s searchable, like the rest of your communication logs.
Slack’s screen sharing includes host switching, collaborative annotation, and the ability for each participant to use their own cursor on the host’s screen. The host simply clicks the cursor icon while sharing their screen to allow access.
However, teams that need a solution for mobile and Linux will find these features restricted: screen shares with a video element aren’t supported on mobile, and the Linux desktop app doesn’t support remote access or others annotating the screen. That said, Slack recently added a video recording feature that makes asynchronous screen sharing super easy.
Slack also integrates with Zapier, meaning you can do things like automatically send approaching calendar events to a Slack channel, so you’re ready when it’s time to screen share.
Send approaching Google Calendar events to a Slack channel
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Google Calendar, Slack
Google Calendar + Slack
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Slack pricing: From $6.67/user/month (billed annually) for a plan that includes screen sharing.
Microsoft Teams is an excellent Slack alternative for screen sharing—if you already use Teams, definitely don’t switch just for screen sharing purposes. I didn’t include it in this year’s list because, during testing, I ran into some bugs with the desktop app.
Best screen sharing software for Google ecosystem users
Google Meet (Web)
Google Meet, our pick for the best screen sharing software for Google ecosystem users
Built for business use and living right inside your Gmail inbox, Google Meet marks a huge improvement over its predecessor, Hangouts. It has a robust free plan (unlimited hour-long meetings with up to 100 people), and it’s part of the deal if you already pay for Google Workspace.
From your Gmail inbox, it takes just two clicks to start or join a meeting, and only two more clicks from there to start sharing your screen. Follow the same process from the Gmail mobile app to screen share on the go. Plus, the mobile app will remind you to turn Do Not Disturb on as soon as you share your screen.
All participants need to do is click the link provided (either by email or copy/paste) and they’re in—no downloads, setup, or sign-in required.
As a Google product, Meet works seamlessly with the rest of the Google suite, including Calendar, Drive, and the rest. That extends to the whiteboarding feature, which enables users to pull in any file from Drive or start a blank Jamboard session. The software also works with other popular calendar and scheduling apps, including Calendly.
Plus, Google Meet integrates with Zapier, allowing you to do things like automatically send Google Meet links to new leads or create a meeting link from a task, so you’re ready to screen share when it’s time.
Send new Leadpages leads a Google Meet video link for your conversation
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Google Meet, Leadpages
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Create a Google Meet video link when you move a Trello card to a list
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Google Meet, Trello
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Google Meet pricing: Free plan available; part of Google Workspace starting at $6/user/month.
Best screen sharing software for high-touch customer onboarding
Surfly (Web)
Surfly, our pick for the best screen sharing software for high-touch customer onboarding
Surfly is a co-browsing tool for remote support and sales that can be embedded into a website or SaaS app. It integrates with support widget tools like Intercom, Zendesk, and Olark to offer an easy way for users to connect with support agents.
Once connected, agents can highlight the elements on the page the user should click—and you can use it to video conference too. It’s an interactive way to train a customer using screen sharing, and it’s lower-friction, too, because you aren’t directing your user outside of your website or app. Plus, you can set your screen size to any device a user joins from, so you see what they see.
Screen sharing is enabled browser-to-browser without either party needing to download a tool. Since it’s confined to the browser, you can be sure that you’re only showing your website or software, instead of your personal photo library, bookmarks, and iMessage notifications.
Surfly pricing: Request a demo or chat with the Surfly team for pricing details
Best screen sharing software for free creative collaboration
Drovio (Mac, Windows, Linux)
Drovio, our pick for the best screen sharing software for free creative collaboration
Drovio (formerly USE Together) is designed with activities like pair programming and designing in mind. All Drovio screen sharing session participants get a cursor they can use to control the host’s screen, so multiple users can simultaneously work in different parts of the same screen while on a voice call.
Right now, the Mac, Windows, or Linux desktop app is required to host a screen sharing session or participate with your cursor, but viewers can watch from their web browsers with a secret link the host generates when starting a call. Users can restrict what others can see and do on their screen by sharing just one application instead of the whole desktop, and a host can take back control at any moment, preventing any abuse.
Drovio pricing: Free for two participants, unlimited screen sharing, and 30 minutes/day of remote screen control; paid plans from $15/user/month.
Best screen sharing software for sales calls and presentations
Demodesk (Web)
Demodesk, our pick for the best screen sharing software for sales calls and presentations
Demodesk is the best sales-focused screen sharing tool we’ve found. When you first sign up and log in, the software prompts you to connect your email (Gmail and Outlook 365 integrations available). Then you can start a screen share from right inside your inbox, directly from a playbook, or from the home dashboard.
Users can also make unique scheduling pages that create templated events, with the default playbook, duration, team members, booking questions, and more already set. For participants, a click of the link is all it takes to join, and the viewing experience is top-notch, even on mobile.
Unlike most screen sharing tools, the presenter’s view is almost like being inside a PowerPoint or Google Slides presentation, with notes and thumbnails visible while the attendee only sees the slide. Presenters have all the information they need front and center, and there are no random notifications popping in or embarrassing photos peeking out from your desktop.
The app also includes additional sales-focused features like playbooks and battlecards that help reps react in real-time to make the sale. Users can even search their battlecards by keyword from right inside the screen share. Plus, the new Lobby feature allows leads to queue for a demo whenever a sales rep becomes available.
There aren’t a ton of integrations available, but the software does connect with Gmail, Outlook, Calendly, and several popular CRMs.
Demodesk pricing: From $25/user/month for unlimited online meetings
Which screen sharing app should I use?
Because screen sharing needs vary so much based on use case, you need to determine your deal breakers and nice-to-haves when it comes time to share your screen. Do you need an in-app support tool? Just a quick solution for sharing your screen with distributed team members? Each of the options above offers a unique angle in the screen sharing category.
screen sharing app for mobile
List of the best apps
Inkwire Screen Share + Assist
TeamViewer for Remote Control
Screen Stream Mirroring
Screen Share oneAssistant
ScreenMeet
Mimicr
Join.me
1.Inkwire Screen Share + Assist
FREE DOWNLOAD
Inkwire is an app that lets you easily share the screen of your Android device to another Android user. Starting with a request, once the two users are connected they can start a voice chat, or even draw on their screen and share their notes.
Inkwire Screen Share + Assist
Inkwire Screen Share + Assist
Free Download
Website:
http://www.clockworkmod.com/
Age rating:
Everyone
Category:
Productivity
Publisher:
ClockworkMod
Size:
5.77 MB
Genre:
Not available
Julie Ward
by Julie Ward
reviewed on April 1, 2019
I have family members who have had issues with their device. It is hard to tell them over the phone how to do it so I just pull up this app. It lets t More
Kara Herman null
by Kara Herman null
reviewed on April 1, 2019
Great for teaching my older parents how to use their phone..lol
Joshua Hoffman
by Joshua Hoffman
reviewed on April 1, 2019
This app has been very useful. You can send a screenshot effortlessly.
2.TeamViewer for Remote Control
FREE DOWNLOAD
Use this app to remotely control other devices, like computers, smartphones or tablets while you are away. TeamViewer provides easy, fast and secure remote access to most Android devices.
TeamViewer for Remote Control
TeamViewer for Remote Control
Free Download
Website:
Not Available
Age rating:
Not available
Category:
Not available
Publisher:
Not available
Size:
Not available
Genre:
Not available
Arthur Parker
by Arthur Parker
reviewed on March 14, 2019
if you have seen one app then you have seen them all. this one is just like all the other ones on the market.
3.Screen Stream Mirroring
FREE DOWNLOAD
Screen Stream Mirroring is an app that allows you to mirror and broadcast the screen of your Android device in real time. It’s a very useful app for those who want to make professional presentations.
Screen Stream Mirroring
Screen Stream Mirroring
Free Download
Website:
http://mobzapp.com
Age rating:
Everyone
Category:
Tools
Publisher:
MOBZAPP
Size:
9.65 MB
Genre:
Not available
Summer Jiang
by Summer Jiang
reviewed on March 14, 2019
Pretty cool app! It works for me when trying to cast my Android device to my TV, though I’ve heard some people have difficulty making it work. I love More
Kyle Ellis
by Kyle Ellis
reviewed on March 22, 2018
Mirror your phone to just about anything with a screen. Pretty easy to use and no issues.
4.Screen Share oneAssistant
FREE DOWNLOAD
Screen Share oneAssistant is an app that lets you share your screen with another Android user. Once the two users are connected, you can start a voice chat, draw on the screen or even take control of the other’s Android device.
Screen Share oneAssistant
Screen Share oneAssistant
Free Download
Website:
http://www.oneassist.info
Age rating:
Everyone
Category:
Productivity
Publisher:
Remote control,Support, Assist and Remote Desktop.
Size:
Not available
Genre:
Not available
Rodolfo Navarro
by Rodolfo Navarro
reviewed on April 9, 2019
It’s a solid app for screen sharing, but it is somewhat limited in what it can do. It’s more for phone to phone, which is why I sit around a 3. It doesn’t have the ability to work on PCs, which is a flaw to me.
5.ScreenMeet
FREE DOWNLOAD
ScreenMeet is an app for Android and iOS devices that allows you to mirror and broadcast your mobile screen in real time. It’s a very intuitive and easy to use app, very useful for professionals to show demos, presentations, etc. without the necessity of downloading complicated softwares.
ScreenMeet
ScreenMeet
Free Download
Website:
https://screenmeet.com
Age rating:
Everyone
Category:
Business
Publisher:
ScreenMeet
Size:
8.39 MB
Genre:
Not available
by James Freeman
reviewed on March 14, 2019
I wish I had known this app couple of days ago when I needed to share my screen. It is simple and very efficient. The reviews and ratings indicate that there is almost no freezing or delay while sharing the screen. I would use this app a lot in my wo More
6.Mimicr
FREE DOWNLOAD
Mimicr is a free app that users can download and install for their Android mobile phones. With this app, users can share their screen from their device to another with a push of a button. It can be also used even to devices that are not rooted.
Mimicr
Mimicr
Free Download
Website:
Not Available
Age rating:
Not available
Category:
Not available
Publisher:
Not available
Size:
Not available
Genre:
Not available
Satyam Maitrai null
by Satyam Maitrai null
reviewed on January 3, 2019
If you want to share your screen with your friend, then I would recommend Mimicr. It’s a screen sharing app, and you can download it on the Play Store. Mimicr works like a phone app. You can call your available Mimicr contacts, and the screen shar More
7.Join.me
WITH IN-APP PURCHASES
join.me is a great alternative to Skype for instant meetings from your iPhone or iPad and video conferences. It allows screen sharing and the possibility of sharing documents in real time and even hosting webinars.
Join.me
Join.me
Free Download
Website:
Not Available
Age rating:
Not available
Category:
Not available
Publisher:
Not available
Size:
Not available
Genre:
Not available
Bobby Shaw
by Bobby Shaw
reviewed on March 14, 2019
This is a good solution because it allows users to share their screens. The app has good ratings and is used by a lot of different users.
Conclusion
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