If you’re looking for an iPhone app to help you stay on top of your tasks, then look no further! We’ve found the best apps for task management for iPhones—and they might just change your life.
The first app we’ll talk about is called “Clear.” It’s a simple app that allows users to organize their to-do lists and reminders in a simple and intuitive way. What makes this app so great? Its simplicity. You can add tasks by speaking them aloud or typing them in, or even just drawing them out with your finger. Then, you can prioritize and schedule your tasks as necessary. The app also has a built-in timer that will remind you when it’s time to get things done.
The second app we’ll discuss is called “Momentum.” This one has a few more bells and whistles than Clear, but its main selling point is its ability to break down large projects into small steps so they’re easier to tackle. This feature makes the app especially useful for project-driven work like school assignments or writing articles at home. It also allows users to set up daily reminders so they don’t miss anything important along the way (or forget about it altogether).
Best Apps For Task Management Iphone
There are too many to-do list apps. Trying them all would be a massive task, and I know—because I tried.
Why are there so many apps for a task that’s easily done on sticky notes? Because managing tasks is an intensely personal thing. People will reject anything that doesn’t feel right. That’s a good instinct, but it makes it hard to find the right app.
Make the most of your to-do list with Zapier
Automate your tasks
To that end, we’ve been hard at work researching the best to-do apps, trying to find the right ones for various use cases. Research for these pieces was exhaustive. We started by finding the best apps for every platform: Android, Windows, macOS, and iPhone/iPad. We then tried the top-rated apps in every respective app store, and spent way too much time migrating our personal to-do lists from one app to another.
And now we’re offering you what we feel is the cream of the crop. Whatever you’re looking for, one of these apps is going to be right for you. Click on any app to learn more about why we chose it, or keep reading for more context on to-do list apps.
The best to-do list apps
Todoist for balancing power and simplicity
TickTick for embedded calendars and timers
Microsoft To Do for Microsoft power users (and Wunderlist refugees)
Things for elegant design
OmniFocus for specific organizational systems
Habitica for making doing things fun
Google Tasks for Google power users
Any.do for people who forget to use to-do apps
Other options, including project management apps, note-taking applications, and other tools that can do the job
What makes a great to-do list app?
How we evaluate and test apps
All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.
When it comes to to-do lists, everyone has different criteria. We kept this in mind as we tested, and we noticed a few features that made certain apps stand out.
The best to-do list apps:
Make it fast to add and organize tasks. Ideally, a task is added and categorized in a couple taps or keystrokes.
Offer multiple ways to organize your tasks. Tags, lists, projects, and due dates are all helpful, and the best apps offer at least a few categories like this.
Remind you about self-imposed deadlines. Notifications, widgets, emails—the best applications make it obvious when something needs to be completed.
Offer clean user interfaces. Well-designed to-do apps fit into your workflow so you can get back to what you’re supposed to be doing.
Sync between every platform you use. Which platforms will depend on what you personally use, but we didn’t consider anything that doesn’t sync between desktop and mobile.
We tried to find the best apps that balance these things in various ways. None of these options will be right for everyone, but hopefully one of them is right for you. Let’s dive in.
Best to-do list app for balancing power and simplicity
Todoist (Windows, macOS, Android, iPhone, iPad, Web)
Todoist screenshot
Todoist isn’t the most powerful to-do list out there. It’s also not the simplest. That’s kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. That’s a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now.
Adding tasks was quick on every platform in our tests, thanks in part to natural language processing (type “buy milk Monday” and the task “buy milk” will be added with the next Monday set as your due date). You can put new tasks in your Inbox and then move them to relevant projects; you can also set due dates. Paid users can create custom filters and labels, and there are also some basic collaboration features.
Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. Overall, this is a great first to-do list app to try out, especially if you don’t know where to start.
Todoist also integrates with Zapier, which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples.
Add new Google Calendar events to Todoist as tasks
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Google Calendar, Todoist
Google Calendar + Todoist
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Add new starred emails to Todoist as tasks [Business Gmail Accounts Only]
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Gmail, Todoist
Gmail + Todoist
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Add new saved Slack messages to Todoist as tasks
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Slack, Todoist
Slack + Todoist
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Todoist price: Free version available; paid version from $3/month.
Check out more ideas for automating Todoist with Zapier.
Best to-do list app with embedded calendars and timers
TickTick (Android, Windows, macOS, iPhone and iPad, Web)
TickTick screenshot
TickTick is a fast-growing to-do list app that offers a wide array of features on just about every platform you can imagine. Adding tasks is quick thanks to natural language processing. There’s also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you’re doing. Tasks can be organized using lists, tags, and due dates, and there’s even the ability to add sub-tasks to any task.
TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems. TickTick also offers a few features that are above and beyond what other apps offer.
First, there’s a built-in Pomodoro timer, allowing you to start a 25-minute work session for any of your tasks (complete with numerous white noise options, if you want). Second, there’s integration with various third-party calendars, allowing you to see your tasks and your appointments in one place, and even do some time blocking. There’s also a built-in habit-tracking tool, allowing you to review how many days you did or didn’t stick to your exercise and diet commitments. A recent update added an Eisenhower Matrix view, allowing you to prioritize your tasks based on what’s urgent and what’s important. It’s a great collection of features, unlike anything else on the market.
With TickTick’s Zapier integration, you can automatically create tasks in TickTick whenever you do things like save a message in Slack or star a new email.
Create TickTick tasks for labeled Gmail emails [Business Gmail Accounts Only]
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Gmail, TickTick
Gmail + TickTick
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Create TickTick tasks from new Google Calendar events
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Google Calendar, TickTick
Google Calendar + TickTick
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Create TickTick tasks from new saved Slack messages
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Slack, TickTick
Slack + TickTick
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TickTick price: Free version available; paid version from $2.40/month.
Check out other ways you can automate TickTick with Zapier.
Best to-do list app for Microsoft power users (and Wunderlist refugees)
Microsoft To Do (Android, Windows, Web, iPhone and iPad)
Microsoft To Do screenshot
In 2015, Microsoft bought Wunderlist and put that team to work on a new to-do list app. Microsoft To Do is the result of that, and you can find Wunderlist’s DNA throughout the project. The main interface is clean and friendly, adding tasks is quick, but there’s a lot of flexibility below the surface.
But the real standout feature here is the deep integration with Microsoft’s ecosystem. Outlook users can sync their tasks from that application over to Microsoft To Do, meaning there’s finally a way to sync Outlook tasks to mobile. Windows users can add tasks using Cortana or by typing in the Start menu. For example, you can type “add rice to my shopping list,” and rice will be added to a list called “shopping.”
This is also the prettiest to-do list app on the market, in my opinion. You can set custom background images for every one of your lists, allowing you to tell at a glance which list you’re looking at. You’re going to be looking at your task list all day—it might as well look good.
Microsoft To Do integrates with Zapier, which means you can do things like create a task in To Do whenever important tasks pop up in your other apps. Here are some examples to get started.
Create tasks in Microsoft To-Do from new tasks in Google Tasks
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Google Tasks, Microsoft To Do
Google Tasks + Microsoft To Do
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Create Microsoft To-Do tasks from new starred emails in Gmail
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Gmail, Microsoft To Do
Gmail + Microsoft To Do
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Create tasks on Microsoft To-Do from new Google Calendar events
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Google Calendar, Microsoft To Do
Google Calendar + Microsoft To Do
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Microsoft To Do price: Free
Learn how you can make Microsoft To Do a productivity powerhouse with Zapier.
The best to-do list app with elegant design
Things (macOS, iPhone, iPad)
Things screenshot
To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.
That’s about the highest praise I can give a to-do list app. This is an app with no shortage of features, and yet it always feels simple to use. Adding tasks is quick and so is organizing them, but there’s seemingly no end of variation in ways to organize them. Areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; and tasks can contain sub-tasks if you want. It sounds confusing, but it isn’t, which really speaks to how well Things is designed.
Other applications offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you’re doing. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app.
The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product. If you’re an Apple user, you owe it to yourself to try out Things.
You can automatically add to-dos to Things from your other apps with Things’ integrations on Zapier. Here’s some inspiration.
Add saved Slack messages to Things as to-dos
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Slack, Things
Slack + Things
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Add new Trello cards to Things as to-dos
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Things, Trello
Things + Trello
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Create Things to-dos from starred emails in Gmail [Business Gmail Accounts Only]
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Gmail, Things
Gmail + Things
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Things price: $49.99 for macOS (15-day free trial), $19.99 for iPad, $9.99 for iPhone.
Best to-do list app for users with a very specific organizational system
OmniFocus (macOS, iPhone, iPad)
OmniFocus screenshot
OmniFocus is nothing if not flexible. This Apple-exclusive application is built around the Getting Things Done (GTD) philosophy trademarked by David Allen, but an array of features means it can be used for just about any organizational system you can imagine. There are three different kinds of projects you can set up, for example, depending on whether you need to do tasks in a specific order or not. There are six main views by default, allowing you to organize your tasks by things like due date, projects, and tags. You can even add more views, assuming you have the Pro version.
You get the idea. OmniFocus is a power user’s dream, with more features than anyone can hope to incorporate into a workflow, which is kind of the point: if there’s a feature you want, OmniFocus has it, so you can organize your tasks basically any way you can imagine.
Syncing is offered only between Apple devices. There’s a web version that’s intended for occasional usage away from your Apple machines, but non-Apple users should look elsewhere.
You can connect OmniFocus to your other favorite apps with OmniFocus’s Zapier integration. Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there.
Create OmniFocus tasks from new saved Slack messages
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OmniFocus, Slack
OmniFocus + Slack
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Create OmniFocus tasks for new starred emails on Gmail
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Gmail, OmniFocus
Gmail + OmniFocus
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Create OmniFocus tasks from new or moved Trello cards
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OmniFocus, Trello
OmniFocus + Trello
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OmniFocus price: From $99.99 per year for recurring plan. Also available as a one-time purchase from $49.99 (14-day free trial).
Best to-do list app for making doing things fun
Habitica (Android, iPhone and iPad, Web)
Habitica screenshot
Games are fantastic at motivating mundane activity—how else can you explain all that time you’ve spent on mindless fetch quests? Habitica, formerly known as HabitRPG, tries to use principles from game design to motivate you to get things done, and it’s remarkably effective. You can add tasks, daily activities, and habits to a list. You also have a character, who levels up when you get things done and takes damage when you put things off. You can also earn in-game currency for buying offline rewards, such as a snack, or in-game items like weapons or even silly hats.
This is even better when you join a few friends and start a party. You can all fight bosses together, but be careful: fail to finish some tasks on time and your friends will take damage. If that doesn’t motivate you, nothing will.
What’s the downside? Habitica isn’t a great to-do list for managing long-term projects, so you might need something else for that. But if motivation is your problem, Habitica is well worth a spin.
Habitica Price: Free version available; paid version from $5/month.
Best to-do list app for Google power users
Google Tasks (Web, Android, iPhone and iPad)
Google Tasks screenshot
If you live in Gmail and Google Calendar, Google Tasks is an obvious to-do list to try out. That’s because it lives right in the sidebar of those two applications, and offers more than a few integrations. Plus, there’s a dedicated mobile app.
The app itself is spartan. Adding tasks is quick, particularly if you spend a lot of time in Gmail anyway, but there’s not a lot of organizational offerings. There are due dates, lists, subtasks, and not much else. On the desktop, though, the integration with Gmail is a key selling point. You can drag an email to Google Tasks to turn it into a task, for example. You also can see your tasks on your Google Calendar, if you want.
The best to-do app is one that’s always handy. If you’re the kind of person who always has Gmail open on your computer, it’s hard for any app to be handier than Google Tasks. The mobile versions make those tasks accessible on the go.
You can automatically move information between Google Tasks and your other apps with Google Tasks’ integration on Zapier. Here are a few examples of workflows you can automate, so you can stop manually moving your tasks.
Create Trello cards from new Google Tasks tasks
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Google Tasks, Trello
Google Tasks + Trello
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Create Google Tasks items from new saved Slack messages
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Google Tasks, Slack
Google Tasks + Slack
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Add new Google tasks to Any.do
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Any.do, Google Tasks
Any.do + Google Tasks
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Google Tasks price: Free
Best to-do list app for people who forget to use to-do apps
Any.do (Android, iPhone and iPad, Web)
Any.do Screenshot
Any.do offers a really slick mobile app that makes it quick to add tasks, organize them into lists, and add due dates. But where it really shines is with its daily “Plan my Day” feature, which forces you to schedule when you’ll accomplish your various tasks, so that you remember to actually do things. Any.do also integrates nicely with Google and Outlook calendars, allowing you to see your appointments and your tasks in one place. This is exactly what you need if you’re the kind of person who adds things to a list and forgets about them.
The desktop version isn’t quite as slick as the mobile version—it feels cluttered and is more than a little confusing. Still, Any.do’s mobile version alone makes a compelling reason to give it a shot, especially if that’s where you do most of your task management.
Any.do integrates with Zapier, so you can automatically add tasks to Any.do whenever there’s a new calendar event, note, or task in your other apps.
Add Evernote reminders to Any.do as tasks
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Any.do, Evernote
Any.do + Evernote
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Create tasks in Any.do for new ended meetings in Google Calendar
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Any.do, Google Calendar
Any.do + Google Calendar
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Add new Google tasks to Any.do
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Any.do, Google Tasks
Any.do + Google Tasks
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Any.do price Free version available; paid version from $2.99/month.
Other to-do list options
We focused on dedicated to-do list apps in this roundup, but plenty of other software can fulfill the same function. Here are a few ideas if none of the above quite fit what you’re looking for:
Project management apps like Trello and Asana can be very useful as to-do lists, so look into those if none of these systems work for you.
Note-taking apps like Evernote, OneNote, and Google Keep can also work quite well.
Time-blocking apps are another solid option. These combine a task list with your calendar, encouraging you to decide when you’ll work on what.
Sticky note apps can also work in a pinch. So can a piece of paper. Don’t overthink things!
Google Sheets can be your to-do list, as my colleague Deb outlined. Zapier’s CEO even uses Gmail as his to-do list.
Finding the right task management system is hard because it’s so personal. To that end, let me know if there’s anything you think I missed.
best task list app for iphone
To do lists help you remember tasks, prioritize them, and generally keep track of your work and life. Whether it’s work assignments, books you want to read, or groceries you need to pick up, you won’t remember them if you don’t write it down.
Make the most of your to-do list with Zapier
Automate your tasks
And to organize your life in the digital age, pen and paper may not cut it. Since you always have your phone and possibly your tablet with you, it makes sense to find a to do list app that’s made for your iPhone or iPad. And thanks to the App Store, there’s no shortage of them.
But which ones deserve a spot on your home screen? Can you make do with a freebie, or are you prepared to shell out for the best of the best? Let’s take a look at the best to do list apps for iPhone.
What Makes a Great iPhone or iPad To Do List App?
How we evaluate and test apps
All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.
Above anything else, a to do list app needs to be easy to use. Capturing, managing, and checking off your tasks has to be straightforward, even if the app in question is aimed at power users.
Each of the apps featured here fits a use case of casual, mid-range, or professional.
Casual apps are aimed at personal users, consisting of mostly free apps with an emphasis on the basic features. This includes things like the ability to create multiple lists, add due dates, and assign alerts.
Mid-range applications may be free or paid, often with an in-app purchase required to enable the full feature set. None of these apps are particularly expensive, though they include more advanced features like collaboration, sub-task generation, and repeating tasks.
Professional apps are aimed at power users who demand the very best tools to manage just about anything in their personal or professional lives. This includes project management, the ability to delegate tasks to team members, and the archiving of items for later review. These apps often have price tags to match their all-encompassing feature sets.
Some apps on the list were chosen for their unique approaches to to do list management. Think: incentivizing task completion beyond the simple satisfaction of striking an item off a list or bringing a calendar and to do list together under a single application.
Because some apps are better at certain tasks than others, there’s no shame in using more than one to manage your schedule—particularly if you want to separate your work and personal to do lists. Better to find an app that can satisfy a specific task, rather than making sacrifices in order to keep everything within a single piece of software.
The Best iPhone and iPad To Do List Apps
Reminders for users who are loyal to Apple
OmniFocus for power users who work alone
Any.do for cross-platform users looking for an all-in-one organizer
Things 3 for mid-tier users who work alone
Todoist for cross-platform users who value collaboration
Due for serial procrastinators
Fantastical 2 for users who want to manage tasks and calendar events in the same place
Microsoft To Do for an alternative to Wunderlist
Habitica for gamification of your task list
TickTick for cross-platform users who value speed
The Hit List for a high quality free app
WeDo for students and other group organizers
Pocket Lists for serial list-makers who appreciate lively design
2Do for anyone who uses the GTD method
Apple Reminders
Best iPhone to do list app for users who are loyal to Apple
Apple Reminders screenshots
Apple includes the Reminders app as part of iOS—but don’t write it off just because it’s free. The fact that it’s pre-installed on all iOS devices means that you only need to log in to your iCloud account under the Settings app in order to manage your lists and tasks. Reminders automatically syncs with iCloud, pushing any additions or changes to all connected devices.
Adding tasks is quick and painless, particularly when using the ubiquitous iOS Share button or when dictating to Siri. Bark a command like “Add toothpaste to my shopping list,” and Siri will add your item to any list that matches “shopping.” There are no sub-tasks or due dates, but Reminders can alert you at a specific time or when you arrive at a given location. You can also create repeating reminders that follow predictable weekly or monthly patterns, or custom patterns like the first of every month or every six days. Add up to three levels of priority and descriptive notes to individual items to further define your schedule.
You can also share your lists with other Apple Reminders users. Send an invite to a valid email address, and iCloud users will be able to accept right from their devices.
Reminders Price: Free.
Editor’s note: For iPhone users who still gravitate toward Google, Tasks is a great alternative as a basic, no-frills to do list app. It’s a bit simpler, but gets the job done in your familiar Google style.
OmniFocus
Best iPhone to do list app for power users who work alone
OmniFocus screenshots
OmniFocus is one of the most feature-rich to do list and reminder management systems out there. Available for both iOS and macOS, you’ll need to purchase both apps separately if you want to use OmniFocus on both platforms. For your money, you get a professional-grade to do list system, with excellent cross-project organization features.
Capture ideas using OmniFocus’s inbox, then assign them to your various projects. You can organize these items independent of your projects using tags, which makes it easy to find tasks using the built-in search engine. Assign due dates, notes, attachments, estimates for time required, repeat task criteria, flags, and custom notifications to make sure the task doesn’t slip your mind.
A handy dashboard provides an overview of your current workload, highlighting upcoming and overdue items or nearby items (using location information). You can pause or shelve entire projects, then pick them up again in the future with a few taps. OmniFocus will keep your data synced between devices. Plus, with the Zapier integration, you can automatically create tasks in OmniFocus based on trigger events in the other apps you use most.
The only major feature OmniFocus currently lacks is collaboration, but developers have stated that this is something they will be adding in due time.
OmniFocus Price: $29.99 after 14-day trial for iOS; $39.99 for the standard version or $59.99 for the professional version on macOS.
Any.do
Best iPhone to do list app for cross-platform users looking for an all-in-one organizer
Any.do screenshots
Any.do rolls to do list management, calendar scheduling, an organizational planner, and a reminders system into one easy-to-use package. The app is free to use, with some advanced features hidden behind a monthly or yearly subscription.
Any.do gives you the option to integrate with both the iOS Reminders and Calendar apps, which you can enable or disable at any point in the app settings. You can connect to Google Calendar, Facebook, or Outlook, sending data to Any.do from each of those apps, and vice versa. Any.do was built with collaboration in mind, making it easy to share single tasks or entire lists for others to work on in just a few taps.
Tasks can be fleshed out with sub-tasks, notes, and attachments in addition to reminders. Any dates you enter will populate the included calendar, and your schedule automatically syncs with Any.do servers and other devices.
One particularly neat feature called “Plan my Day” scans your to do lists for outstanding tasks, then allows you to add them to your schedule, delay for later, mark as done, or remove them altogether.
Any.do Price: Free for basic functionality; from $5.99/month for Premium that includes features like recurring tasks, custom themes, and location-based reminders.
Things 3
Best iPhone to do list app for mid-tier users who work alone
Things 3 screenshots
Things takes a simple approach to organizing your life without sacrificing the features you’d expect to see in a premium product. There are separate iPhone, iPad, and Mac apps, so if you want to work across devices, you’ll need to purchase all of them.
Things 3 doesn’t allow you to collaborate or delegate tasks—it’s more of a personal organizer for work and play. For your money, you’ll get a smart organizer that captures ideas in a single inbox, where you can then organize them into projects. Projects can be grouped by area (like work or family) to make managing multiple projects at a time easy.
Create sub-tasks to break your to do list down into more manageable chunks. Use headings to further subdivide your lists, then drag and drop your tasks into place. This allows you to create long and complex lists that maintain order, while nesting less important items underneath bigger ones. And with Zapier’s Things integration, you can automatically create tasks in Things when trigger events happen in your other favorite apps.
With a tap, you can view today’s tasks, upcoming tasks, or tasks you’ve delayed, and completed projects are stored in your Logbook for later retrieval. An Apple-centric approach ensures that Things 3 makes clever use of iOS features like Calendar and Reminders integration, Siri shortcuts, a Today screen widget, Handoff for moving between devices, and Apple Watch support.
Things Price: $9.99 for iPhone; $19.99 for iPad; $49.99 for Mac (after a 15-day free trial).
Todoist
Best iPhone to do list app for cross-platform users who value collaboration
Todoist screenshots
Todoist takes a similar approach to Things 3 when it comes to to do list management, with a few major differences: It’s cross-platform, it’s collaborative, and it’s free to download. We’re recommending it for iOS, but the software has broad appeal: It’s also available on macOS, Android, Windows, and Linux; has browser extensions for Chrome and Safari; and integrates with Gmail and Outlook. You can use most features for free, though a subscription is required to unlock the app’s full potential.
Once you’ve captured your tasks in the inbox, it’s time to add them to your projects, delegate them to others, set dates and priorities, or nest your smaller tasks under more important things. You can get a quick feel for your schedule by viewing tasks due today or in the next week. Once you’ve added a few labels, you can even use saved searches to create custom filters for viewing specific tasks (a premium feature).
Capturing tasks is easy thanks to natural language parsing for dates, hashtags for projects, and exclamation points for priority. Type “meeting with Justin today at 3pm #work !!1” to create a new top-tier reminder on your Work list for 3 p.m. By subscribing to Todoist premium, you’ll unlock further features like an unlimited number of reminders, the ability to comment on and add attachments to tasks and projects, and labels for better organization.
Todoist’s robust integration with Zapier means you can automatically do things like create and update tasks, add comments, invite other users, mark tasks as complete, and more, whenever something happens in other apps in your tech stack. Or you can use Todoist to kick off workflows in those other apps, like automatically notifying someone in Slack whenever they’re mentioned in one of your tasks.
Todoist Price: Free for the basic app; from $3/month (billed annually) for Todoist Premium.
Due
Best iPhone to do list app for serial procrastinators
Due screenshot
Due is a to do list app that’s designed to store only your most important tasks. These are the things you absolutely cannot forget to do—not all the small things you hope to achieve someday (but probably never will). In that sense, Due is best used in conjunction with other to do apps.
Add tasks to the app simply by pulling down and typing. Natural language parsing will decipher the due date, while a fast date picker makes it easy to set a due date manually. Hit the Auto Snooze button to be perpetually reminded about that task, until you decide to act on it. This button sends you a notification anywhere from every minute (yikes) to every hour, at an interval of your choosing.
You can then delay or mark your task as completed with a 3D Touch of the notification on your lock screen. The app also includes a set of recurring timers that you can start whenever you like. Use the optional iCloud or Dropbox sync to share data between iOS devices and the Mac version, without having to register for an account.
Due Price: $4.99 for iOS; $9.99 for MacOS.
Fantastical 2
Best iPhone to do list app for users who want to manage tasks and calendar events in the same place
Fantastical 2 screenshots
Fantastical brings two of your iPhone’s best built-in features together under one interface. The app uses the iOS Calendar and Reminders systems to display and manage your events and reminders in chronological order. If you’re already using these tools to manage your life, you’ll see Fantastical populated from the moment you open the app.
Using the plus icon at the top of the screen, you can create a new calendar event on any of your connected calendars, or a Reminders task on any of your iOS to do lists. Fantastical uses natural language parsing to decipher dates, like “lunch at 1pm on Tuesday.” You can also add these events outside of the app, by using Siri or the iOS Share function, and they’ll still appear inside Fantastical.
You can choose which calendars are viewable inside the app, with options of connecting to iCloud, Google Calendar, and Exchange, among others. Think of Fantastical not as a separate to do or organizer app, but as an extension that brings together Apple’s existing offerings.
Fantastical Price: $4.99 for iPhone; $9.99 for iPad; $49.99 for MacOS.
Microsoft To Do
Best iPhone to do list app as an alternative to Wunderlist
Microsoft To Do screenshots
Microsoft To Do is the result of Microsoft’s acquisition of Wunderlist in 2015. It was developed by the team who created the original Wunderlist, a highly celebrated to do manager that will be discontinued in favor of Microsoft To Do on May 6, 2020. Former Wunderlist users will feel right at home since the app looks and feels very similar.
The app works well as a daily planner, allowing you to choose tasks to complete by adding them to the My Day screen. If you’re low on inspiration, the app will suggest tasks to complete based on your outstanding to dos and upcoming due dates. Create lists to organize your tasks, then organize tasks with sub-tasks, reminders, due dates, and the option to repeat the task.
Basic list-sharing has been integrated into Microsoft To Do, allowing you to share individual lists with other users who can then modify or add tasks. Look for the small Share button at the top of each list to add users via email. Anyone who wants to collaborate will need a valid Microsoft account to do so.
Microsoft To Do Price: Free.
Habitica
Best iPhone to do list app for gamification of your to do list
Habitica screenshots
Habitica takes a unique approach to daily task management by turning your to do list, daily tasks, and good or bad habits into a simple roleplaying game (RPG). Earn rewards by working through your list, and take damage by forgetting to do your chores or letting things slip past their due dates.
It’s not possible to create multiple lists in Habitica. Instead, things are carved up between Habits, Dailies, and To Dos. Habits are occasional tasks you might undertake, like cleaning the garage, and can reward or punish you depending on the task. Dailies are things you have to do every day, like brushing your teeth. Forget to check off your dailies? Your character will take damage for that.
Habitica’s to do list can be populated with tasks at varying difficulties. The harder the difficulty, the better the reward. Each task can include a number of sub-tasks, be assigned a due date, and trigger a reminder. Completing tasks earns you experience and loot, which you can then spend on new cosmetic items (like a wizard hat and armor) for your avatar in the Rewards shop.
Habitica Price: Free; various in-app purchases available.
TickTick
Best iPhone to do list app for cross-platform users who value speed
TickTick screenshots
TickTick is another powerful to do list management system that lures you in with a compelling free option. If you decide to upgrade, the annual subscription offers good value considering the features you’ll get.
Adding tasks to the app is quick thanks to natural language parsing for dates and shortcuts for setting priority, adding labels, and delegating your tasks to a specific list. Tap the Return button to add a task to your inbox, then keep typing and tap Return again to add another. Add a checklist to create sub-tasks, upload attachments or photos, tag locations, or add a nice long description to each entry.
Collaboration is built in so you can share your TickTick lists, plus there’s a Pomodoro timer to help you focus.
TickTick Price: Free for up to nine lists, 99 tasks per list, 19 sub-tasks, and one collaborator per list. $27.99/year to remove those limits and unlock features like filtered Smart Lists, Today widgets, and Siri integration.
The Hit List
Best free iPhone to do list app for solo users
The Hit List screenshots
The Hit List is a free list-making and organizational app. It’s a mobile version of the $49.99 macOS app of the same name, and it delivers a powerful yet restrained experience. Create folders to organize your lists, then add tasks to your lists complete with start dates and due dates. You can even add sub-tasks to your lists, and organize the whole lot using tags.
Tasks can first be added to the Inbox, then later delegated to lists of your choice. Tap the Today or Upcoming buttons to view time-sensitive items that need your attention.
There’s nothing in the way of collaboration, and little else in the way of customization, so The Hit List won’t suit everyone. But if you’re looking for a compelling free option to manage your outstanding tasks and create endless lists, The Hit List is worth a download.
The Hit List Price: Free for iOS; $49.99 for MacOS.
An alternative to The Hit List is MiminaList, which uses a system of gestures to navigate: Pull down to create a task, swipe right to complete one, and pull up to view your completed items.
WeDo
Best iPhone to do list app for students and other group organizers
WeDo screenshots
WeDo feels a bit like a school planner, and that’s a good thing. (It can actually function as a school planner by automatically importing schedule and due-date information from a compatible school syllabus.) The app does away with the usual boring interface in favor of bright colors and bold fonts.
As the name may suggest, collaboration is at the heart of WeDo. Assign tasks to yourself or others, or create shared lists that everyone can contribute to. Lists can take the form of to do lists or habit lists, with the latter comprised of repeating tasks on a schedule of your choosing. Access the Today view to see any items that need your attention in the immediate future.
Individual tasks can be assigned a priority, sub-tasks, due dates (with repeating option), estimated time to completion, reminders, notes, and file attachments. And each week, you’ll get insights into the progress you’ve made with a handy digest.
WeDo Price: Free with occasional ads; from $4.99/month for WeDo Pro that includes themes, task priority, custom icons, better insights, and more.
Conclusion
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