Collaborative project management tools are a great way to create a group of people who are working together to achieve a goal. It is not just the tool but the way it is used. It can help you to solve problems and move your company forward in a more efficient way.
Working collaboratively means that everyone has the chance to contribute their ideas, which can make it easier for you to create solutions and reach your goals. When you work with others, it will make it easier for you to see things from different perspectives and come up with better solutions for problems than if you were working alone. Collaborative project management tools allow people who have different ideas about an issue or problem to work together instead of against each other. This can be very helpful when trying to solve problems that affect many areas of your business.
There are many different types of collaborative project management tools that can be used by companies. Some of them include web-based systems, which allow employees access from anywhere in the world as long as they have an internet connection; desktop software applications, which allow employees access from their office computers without having to go online; or mobile apps, which allow employees access from any mobile device including smartphones and tablets. You’ll want to consider all these factors when choosing what type
Collaborative Project Management Tools
Are you a business that requires employees to work remotely? Or do you exchange a ton of emails with your co-workers every day? Or you manage a handful of client projects?
In either case, you probably spend a lot of time managing remote workers and keeping your in-house teams at pace with ongoing and upcoming projects.
Undoubtedly, you must already be using a fair amount of digital and offline mediums to communicate.
But sooner or later, every business comes to terms with the fact that it’s impossible to communicate via emails and bring out collaboration at the workplace.
If you are reading this, you must be trying to solve the aforementioned and looking for a project collaboration tool.
Finding the best collaboration software is like tracing a needle in a haystack.
We have put top 20 collaboration tools together with their features and pricing to make your research and choice a little easy.
What makes an online collaboration software the best?
A smart online collaboration software tool equips you to manage all your projects, teams, clients, documents, and stakeholders using a single platform. Businesses can easily streamline the entire project management process, right from project initiation to closing. In a nutshell, it should be helping you in achieving high-efficiency levels by making project management seamless.
The table below compiles the 20 best online collaboration tools for 2022. We have also covered detailed features and pricing at the end of the table. Take a look.
Get Started With ProProfs Project For Free! Or Get a Demo
20+ Best Project Collaboration Tools and Their Key Benefits
20+ Best Online Collaboration Tools
Key Benefits
ProProfs Project
ProProfs Project
Meet deadlines faster with project calendar
Create task dependencies and save time
Share files, discuss & comment on tasks
Track time spent on each project or by team
Visualize milestones with Gantt charts
Get Started (Pricing starts at $0)
Asana
Asana
Assign tasks to team members easily
Manage all projects on a single view dashboard
Schedule all your projects with shared calendar
ClickUp
ClickUp
Collaborate over projects and documents in real-time
Add comments to tasks using text, images, videos, & files
Custom notifications to stay updated on project progress
Wrike
Wrike
Collaborate with teams efficiently
Enhance work transparency
Monitor team productivity in real-time
Monday.com
Monday.com
Keep track of projects using an appealing interface
Manage all project timelines alongside your team
Collaborate with your teams in real-time
nTask
nTask Projects
Assign tasks and collaborate online
Task tracking
Task visualization
Basecamp
Basecamp
Easy to understand user interface
Manage projects and streamline them efficiently
Send instant messages to teams on the go
Trello
Trello
Manage all your projects using Trello Boards
Assign tasks easily with the drag & drop feature
Define service level agreements for teams
zoho-projects
Zoho Projects
Manage all tasks by creating task blueprints
Define milestones easily with your team
Keep track of all projects using Kanban Boards
Scoro
Scoro
Define team workflows and avoid any confusion
Drop comments to give a clear picture of task status
Analyze team performance with advanced reports
Slack
Slack
Manage all projects using channels
Organize projects and tasks using hashtags
Send direct messages to clients & team members
Fleep
Fleep
Allow different users to be part of multiple teams
Manage all your emails on one platform
Use this tool from any software or device
Notion
Notion
Track all project executions with Kanban Boards
Access notes and docs with 30+ media types
Integrate knowledge base to get answers to FAQs
Proofhub
Proofhub
Collaborate within teams to discuss projects
Never miss updates with automated notifications
Delegate tasks to relevant team members efficiently
Liquid Planner
Liquid Planner
Schedule all projects in a smart manner & save time
Manage resources efficiently with LiquidPlanner
Real-time cross-project visibility anytime, anywhere
Evernote-Business
Evernote-Business
Get real-time project status updates
Restrict project views to only authorized teams
Create reports and analyze project performance
Mavenlink
Mavenlink
Enable efficient team collaboration with integrations
Design templates for easy workflow creation
Analyze team performance via reports & analytics
Gantt Pro
Gantt Pro
Visualize project timelines easily
Create task dependencies and priorities
Create detailed reports within seconds
Microsoft Project
Microsoft Project
Manage all your projects on a single platform
Collaborate with team members efficiently
Access project information from anywhere, anytime
Acquire
Acquire
Manage teams and customers on one platform
Create role-based permissions easily
Access everything on the go with the mobile app
Teamwork
Teamwork
Manage all your documents easily
Collaborate with teams in real-time
Monitor team performance anytime, anywhere
Smartsheet
Smartsheet
Import all project information easily
Visualize milestones using Gantt chart
Access everything from any device
Now let’s dive deep and compare the features and pricing one by one in detail.
- ProProfs Project
ProProfs Project
ProProfs Project management software is the simplest of these cloud collaboration tools and offers everything you need to manage multiple projects on a single dashboard along with efficient team collaboration features.
The best part of ProProfs is that you automated email notifications and can access your projects on the go using your smartphone.
You can plan a project with a shared calendar, visualize milestones with Gantt charts, collaborate with teams using task comments to discuss obstacles, and share files on the go.
Take a look at the individual features of this highly user-friendly online collaboration software:
Features
Single Dashboard
Single Dashboard
View all projects and tasks on one dashboard. Assign tasks to different teams and track project execution easily on a single dashboard.
Gantt Chart
Gantt Chart
Staying up-to-date with project progress is fundamental to improve the odds of success. And gantt charts exactly help you in that regard.
Task Comments
Task Comments
Drop comments on tasks and projects to let everyone know where the project stands.
Timesheets
Timesheets
Track time spent on every task and calculate billable and non-billable hours efficiently
Shared Calendar
Shared Calendar
Plan your project execution stages alongside your team efficiently with a shared calendar. Create Gantt charts to visualize milestones and see if you can meet deadlines easily.
File Sharing
File Sharing
Share important project-related files with teams, clients, and stakeholders easily. You can also attach them with your aligned tasks so that every concerned team member receives a copy of the file.
Pricing: ProProfs Project starts at $0
Why Use ProProfs Project?
Easy Setup
No download, installation, or technical expertise required. Simply log in to your account and you’re good to go.
Simple UI
ProProfs Project is designed in a manner that even a complete beginner can use the software to its full potential.
All-Round Features
Right from project initiation to closing, ProProfs Project offers all the features needed to keep everything in check and streamline the entire process.
Get Started With ProProfs Project For Free! Or Get a Demo
- Asana
Asana- online collaboration software
Asana is again one of the best cloud collaboration software. This tool has a mobile app that enables users to log in to their accounts from pretty much anywhere in the world. Even though the framework is quite complex and rigid, the user interface is easy to navigate and visually appealing too.
Features of Vision Helpdesk:
✓ Easy Task Assignment
Assign tasks to relevant teams instantly. Make sure you limit the teams who have access to project-related information and keep only the needed employees in the loop.
✓ Single View Dashboard
View all your projects on a single dashboard and always know where every project stands.
✓ Scheduling Calendar
Schedule project execution using the calendar view to get a clear idea about what needs to be done and by when.
Pricing: Asana starts at $10.99/user/month.
Why Use Asana?
Uncomplicated UI
The UI is simple and easy to understand. So, even if you’re using the software for the first time, it is easy to find your way around the dashboard.
Multiple Task Assignment
Assign multiple tasks to one person or assign multiple people to one task to ensure deadlines are met effortlessly.
Task Coordination
Coordinate with your team and assign work only after seeing every team members’ schedule.
- ClickUp
ClickUp- online collaboration tool
ClickUp is a powerful and flexible project management platform built for teams of all sizes and across any industry—even individual use. It is completely customizable and offers a fully transparent, feature-rich experience to manage your workload, monitor project updates, and collaborate in real-time, no matter what project style you use.
Features:
✓ Customizable Views
Visualize your projects in over 15 ways including List, Mind Maps, Gantt, and Kanban-like Board view.
✓ Built-in Integrations
Easily integrate with over 1,000 other tools to streamline your work in one place.
✓ Assigned Comments
Easily edit and assign comments and turn any thought into an action item, leave feedback for your team, and communicate effortlessly without needing to switch to another app.
✓ Dashboards & Reporting
Set goals and Milestones for your projects, create custom statuses, and get an instant high-level overview of your team’s progress.
Pricing:ClickUp starts at $5/user/month billed annually.
Why Use ClickUp?
24/7 Support
Get the help you need when you need it. You don’t need to be an expert to get the most out of this software.
Designed to fit your workflow
ClickUp’s flexible Hierarchy structure easily breaks down projects into manageable tasks and subtasks for your team to collaborate on.
Built for Collaboration
Customize your notifications to stay on top of updates as soon as they happen.
- Wrike
Wrike- online collaboration tool
If you are keen on folders, Wrike is the best team collaboration software for your business. You will be delighted to know that this online collaboration tool offers full visibility to its users by presenting real-time reports and status regarding team performance. Manage, track, and collaborate on multiple projects easily.
Features:
✓ Project Nesting
It has a unique feature of nesting each project task and subtasks into multiple folders that enable a convenient organization for your team members.
✓ Pre-Defined Project Templates
Create and save project templates to ease the process of adding new projects in the future. Save your teams’ time and energy with this project management software.
✓ Activity Streams
Get a clear picture of what is being done and by whom via real-time activity streams.
Pricing:Wrike starts at $9.80/user/month billed annually.
Why Use Wrike?
Efficient Team Collaboration
Bring your team together and communicate over tasks and projects on the go.
Work Transparency
Stay in the loop and always know what’s going on during project execution.
Easy Team Productivity Monitoring
Create insightful reports and gain insight into your teams’ productivity. Improve your team’s performance easily.
- Monday.com
Monday.com- cloud collaboration software
If you like your free online collaboration tools to be extremely visual, then you can definitely integrate Monday.com with your business website to initiate and consolidate your project management requirements.
Features:
✓ Visually Appealing Interface
Effortlessly monitor and track project progress via a visually appealing interface.
✓ Timeline Management
Ensure that you maintain your timelines and meet deadlines of task completion with the schedule feature.
✓ Team Collaboration
Your collaboration with the team is far better with features like file sharing, ideas, comments, and more.
Pricing: Monday starts at $25/month billed annually.
- nTask Projects
nTask
nTask, a project management tool, has a simple interface and offers every feature you could possibly need to manage your projects. With a single platform, nTask allows you to stay on the top of multiple projects, assign tasks, and track progress with ease.
Features:
✓ Assign tasks and collaborate online
Quicker task allocation with the option for multiple assignees, collaborate in real-time by leaving comments and feedback, attach files to communicate with your team, and get notifications and reminders to ensure you never miss a deadline.
✓ Task tracking
Stay updated about the progress of task activities and taken time.
✓ Task visualization
With Gantt charts and Calendar views, you can easily monitor the progress of your projects and schedule tasks.
Pricing: nTask has a free plan available as well as subscriptions starting from $2.99/user/month.
Why Use?
nTask is a smarter way to manage projects
Enjoy seamless project planning, tracking, team collaboration, and report generation on one platform.
Ability to hold productive team meetings
Create meeting agendas, note down discussion points, and highlight follow-up actions and discussions effortlessly.
Track issues and bugs
Track, assign, prioritize, and fix any bugs or issues that arise during the project development cycle.
- Basecamp
Basecamp- online collaboration
An early entrant in the market, Basecamp has captured attention with its suite of collaborative tools for convenient project management. Being one of the best online collaboration tools available today, no wonder so many projects teams are using their software across the globe.
Features:
✓ Easy Interface
One interface for all your projects – it’s easy to use and efficient for all team members.
✓ Instant Messaging Platform
Chat with your teams instantly with a live chat option. Give instant updates to your team members in real-time.
✓ To-Do Lists
Create to-do lists and plan your entire days’ work to know what you need to complete on priority.
Pricing:Basecamp starts at $99/month billed annually.
Why Use Basecamp?
Streamlined Project Management
Streamline all your projects and ensure all project deadlines are met hassle-free.
Centralized Database for Project-Related Documents
Stop worrying about managing multiple project documents – this tool offers a centralized database to store all information easily.
Instant Group Chatting Features
Keep things transparent and chat with your teams to avoid any confusion and ensure a smooth project execution.
- Trello
Trello- cloud collaboration tool
Showcasing an interesting display similar to the card game Solitaire, Trello is leading the pack of best collaboration apps by transforming it with a card and board views interface. With its standout drag and drop Kanban board feature, you can promptly get an overview of any project and check out individual task completion responsibilities.
Features:
✓ Trello Boards
Keep track of all your projects using Kanban boards easily.
✓ Drag & Drop
Drag and drop tasks in any Kanban board & streamline the entire execution process.
✓ Mentions
Tag your team in tasks or projects and let them know how to proceed with the project execution.
Pricing: Trello starts at $9.99/user/month billed annually.
Why Use Trello?
Powerful Integrations
Integrate 3rd party software to this robust project collaboration software and use it to its full potential.
Creative View Boards
View all project boards alongside your team and keep them in the loop in real-time.
Dynamic Task Assignment
Assign tasks to team members by simply dragging the task in their Trello board.
- Zoho Projects
Zoho Projects- cloud collaboration software
Zoho Projects is a highly sought after online collaboration software. Right from project initiation to closing, you can track everything that is done using Zoho Projects. Not only that, you can split projects into subtasks and define milestones to meet project deadlines easily. Create task blueprints to stay on top of all project execution processes with this PM tool.
Features:
✓ Task Blueprints
Create task blueprints and save them for future reference to make task creation and execution easier.
✓ Milestone Definition
Define project milestones easily and share every milestone detail with your team members in real-time.
✓ Kanban Boards
Manage all your projects effortlessly and in an organized manner using dynamic Kanban boards.
Pricing: Zoho Projects starts at $12/month billed annually.
Why Use Zoho Projects?
Easily Identify Project Bottlenecks
This online collaboration software makes it really easy to identify project bottlenecks and keeps things transparent for users.
Efficient Task Automation
Automate task creation and make it easy to streamline the entire task creation process alongside your team.
Meet Deadlines Effortlessly
Collaborate with relevant teams efficiently and meet all your set deadlines easily.
- Scoro
Scoro- collaboration tool
Scoro is one of the simplest online collaboration software applications. It can help you organize communication within teams using a single platform. Compared to other online business collaboration tools, Scoro boasts of the best reporting capabilities in the market.
Features:
✓ Workflow Definition
Define all your workflows easily alongside your team in real-time.
✓ Task Comments
Drop comments to instruct your team on how to go about completing tasks while meeting the company’s quality standards.
✓ Advanced Reporting
Create reports that showcase all essential data that analyzes team performance and productivity.
Pricing: Scoro starts at $26/user/month billed annually.
- Slack
Slack- team collaboration software
Slack is one of the fastest-growing start-ups and quickly gaining a reputation of being one of the most flexible cloud collaboration tools available to businesses today. Remote teams are going gaga over this powerhouse messaging app.
Features:
✓ Channel Project Management
Manage all your projects in channels and always keep everything on track easily.
✓ Hashtags
Use hashtags to organize projects and tasks efficiently.
✓ Direct Messaging
Send messages to your team members directly using this free collaboration tool.
Pricing: Slack starts at $26/user/month billed annually.
- Fleep
Fleep- cloud-based collaboration software
Fleep, one of the top web collaboration software, offers a gamut of indispensable features so that you can bring the best out of your teams in different departments. Its hallmark function allows you to connect and collaborate with any Fleep user regardless of the team set up, across businesses.
Features:
✓ Open Network
Fleep is an open network platform that allows users to access and be part of multiple teams.
✓ Email Integration
Have conversations with Fleep users by integrating any email account.
✓ Multi-OS Support
You can use this multifaceted tool from any operating system like PC or Mac, Android or iPhone with an active internet connection.
Pricing: Fleep starts at $5/user/month billed annually.
- Notion
Notion- team collaboration tool
Notion is being accepted across businesses as one of the most progressive collaboration tools on the cloud, especially because it transforms a complex problem into something quite simple. Notion reduces the possibilities of losing sight over workflow, as it is the combined result of four tools (‘Notes & Docs,’ ‘Knowledge Base,’ ‘Tasks & Projects,’ and ‘Spreadsheets & Databases’).
Features:
✓ Kanban Board
Lightweight features like Kanban board, calendar, and list views help organize projects and tasks.
✓ 30+ Media Type Support
Replacing Google docs and Evernote, now access Notes & Docs with Notion that comes with 30+ media types and offers a top-class writing experience.
✓ Knowledge Base Integration
Set up a knowledge base where answers are easy to find.
Pricing:Notion starts at $4/user/month billed annually.
- ProofHub
ProofHub- online business collaboration tool
If you are on the lookout for an advanced project management platform, Proofhub is one of the best collaboration software online in the market. Management of projects is made easier by Proofhub’s online proofing tool.
Features:
✓ Discussions
Let go of long and messy email threads and say hello to discussions that bring together client and team on a single forum via several topics.
✓ Automatic Notifications
Team members are automatically notified whenever a task along with priorities and deadlines is assigned.
✓ Task Delegation
Delegate tasks as per your workflow depending on the project stage via Kanban boards.
Pricing:ProofHub starts at $45/month billed annually.
- LiquidPlanner
LiquidPlanner- cloud-based collaboration software
Using intelligent, resource-driven scheduling technology, LiquidPlanner is one of the smartest cloud-based collaboration tools that drives teams to work efficiently and attain their goals with conviction.
Features:
✓ Smart Scheduling
Accommodate multiple project updates with its smart scheduling feature and account for the best and worst-case scenarios.
✓ Resource Management
Check team member availability with LiquidPlanner’s resource management function in real-time.
✓ Project Visibility
Access real-time cross-project visibility, task and project status along with relevant information.
Pricing: LiquidPlanner starts at $45/user/month billed annually.
- Evernote Business
Evernote Business- online business collaboration tool
If you plan on working with a reasonably large team located remotely or if you travel a lot, then Evernote Business, one of the best collaboration cloud software, will suit your business requirements perfectly. The designing of the tool allows you to access your team’s collective knowledge from a single dashboard.
Features:
✓ Real-Time Updates
As your projects evolve with time, you can share ideas and real-time updates with your team members.
✓ Permissions
Have dedicated workspaces by sharing permissions to set up and organize your team that works best with your project objectives and goals.
✓ Reporting
Always be in line with project progress reports that can be accessed from anywhere, anytime, even if you are offline.
Pricing: Evernote Business starts at $14.99/user/month billed annually.
- Mavenlink
Mavenlink- cloud-based collaboration tool
Mavenlink is one of the top collaboration software tools that you can use to increase productivity and improve team satisfaction. It is a combination of several processes that come in handy for a client service business.
Features:
✓ Collaboration Tools Integration
You can now tightly integrate communication and collaboration to unify dispersed and remotely located teams and sub-contractors.
✓ Workflow Templates
You can design suitable workflows to enhance team operations, create role-based permissions, control assignments through task management, and scale growth.
✓ Report & Analytics
Align team members in the context of tasks, actionable insights by consolidating information and tracking project performance.
Pricing: Mavenlink starts at $19/per 5 users/month billed annually.
- Gantt Pro
Gantt Pro- collaboration tool
GanttPRO is one of the top collaboration tools using a comparison chart, also known as Gantt charts for web-based project planning. You can quickly understand the software functioning in as little as 5 to 10 minutes and progress towards being labeled as an advanced user.
Features:
✓ Task Timelines
Large projects can be categorized into defined tasks with assigned start and end dates to mark a clear timeline using Gantt charts.
✓ Task Dependencies
The tool enables you to create tasks, dependencies between tasks and assign to individual team members along with progress tracking and initiating collaboration between project participants.
✓ Reports
Track team performance such as underperformance or overload via GanttPRO’s resource management feature.
Pricing:Gantt Pro starts at $15/user/month billed annually.
- Microsoft Project
Microsoft Project- business collaboration software
Microsoft Project is one of the simplest yet powerful and free online collaboration tools that completely redefines your team communication and collaboration efforts. You can stay absolutely in control of your projects in a focussed and organized manner.
Features:
✓ Project Management
Manage easy to complex level projects via a suite of tools that can help you get started conveniently.
Features:
✓ Customer Engagement
Help your sales team to be more productive with Acquire’s all-in-one customer engagement platform.
✓ Role-Based Permissions
Create role-based permissions allowing or restricting access to download, co-browse and view customer screens.
✓ Mobile App
Support teams can interact with clients across channels including web and mobile.
Pricing: Acquire starts at $300/month billed annually.
- Teamwork
Teamwork- team collaboration tool
To focus on meaningful work that matters, integrate your business website with Teamwork, one of the favorite online collaboration tools. Its suite of work management software allows your team members to deliver the desired results for the business.
Features:
✓ Teamwork Spaces
Use Teamwork Spaces; it’s smart documentation software to treat your vital documents with care.
✓ Teamwork CRM
Close deals with and increase revenue with Teamwork CRM.
✓ Teamwork Product Suite
Get your team logistics in order with Teamwork Product Suite to ensure that things get done on time.
Pricing: Teamwork starts at $9/user/month billed annually.
- Smartsheet
Smartsheet- team collaboration software
If you have a team working from disparate locations and time zones, unquestionably, getting everyone on the same page can be quite a task. With Smartsheet, one of the top team collaboration tools, it is no longer a challenge.
Features:
✓ Importing Features
Easily import existing projects or get started in minutes using pre-built templates.
✓ Gantt Chart
Gantt charts, resource management, automated workflows are key functions that help you manage projects of any size.
✓ All Device Support
Use any device to access tasks calendars, files, and discussions in real-time, from anywhere in the world.
Pricing: Smartsheet starts at $14/user/month billed annually.
best collaboration tools
The best online collaboration software makes it simple and easy for teams to work together on a wide range of general and specialized tasks.
Collaboration is the new normal in the workplace, with employees no longer expected to work cut off from one another. This focus on collaboration should mean improved efficiency and increased productivity, but can only be achieved if you have the best tools in the first place.
These tools could offer everything from cloud document storage for managing daily tasks, to video conferencing for online meetings, and all work just as well on mobile devices as well as desktops and laptops.
Above all, everything should be clear, easy to understand, simply to use and reduce misunderstanding. Every employee should be empowered to be able to speak to the right person, wherever they are in the company, to address the same problem. And then solve that problem within an acceptable workflow.
The days of collaborative working are here, so in order to make the most out of your team, here’s our pick of the best online collaboration tools currently available.
We’ve also featured the best task management apps.
Website screenshot for Microsoft 365
(Image credit: Microsoft)
- Microsoft 365
Share and edit documents, now with messaging
TODAY’S BEST DEALS
VISIT SITE
REASONS TO BUY
+Familiar software
+Collaborative editing
+Teams provides UC
+Cost-effective bundling
Microsoft Office may not be the first platform you think of when it comes to collaboration, but this now runs at the heart of the Microsoft 365 cloud-based office suite.
This is important because Microsoft Office remains the most used and therefore important office suite out there, and while there are competitors such as OpenOffice and Google Workspace (formerly G Suite) they still haven’t caught up to the same level of functionality and ease of use.
Therefore as Microsoft Office is likely to be at the heart of many businesses, the move to Microsoft 365 offers a number of advantages, not least the ability for teams to collaborate directly on the same set of documents. This could be anything from work shifts in an Excel spreadsheet, to a presentation in PowerPoint, to client reports written in Word.
Added to this is that Microsoft Teams now comes bundled with a number of Microsoft 365 packages, allowing for Unified Communications integrated with the traditional office software.
What makes Microsoft 365 more attractive is that as a cloud-hosted platform it can be used not just with Windows, but also Mac, Android, and iOS.
Overall, Microsoft 365 doesn’t simply offer a great office suite, but one that is also firmly designed for collaboration and sharing with teams.
Read our full Microsoft 365 review.
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Website screenshot for Slack
(Image credit: Slack)
- Slack
A collaboration tool which needs no introduction
TODAY’S BEST DEALS
VISIT SITE
REASONS TO BUY
+Excellent interface
+Impressive free version
REASONS TO AVOID
-Some might want more depth in security
Slack is without doubt a mighty collaboration tool, with millions of users around the globe. It’s an incredibly smart platform, and you can get it on mobile and desktop devices. It allows for the sending of direct messages (DMs) and files to a single person or a group of employees, and there’s the ability to organise conversations into different channels (perhaps for specific projects, one for technical support, general chat, and so forth).
The app also supports video calling. You can use the feature to talk to your colleagues about projects and work in-depth, without having to type everything into a DM. While this isn’t a replacement for cloud storage services, you are able to drag, drop and share files with your colleagues directly within Slack. It’s also compatible with services such as Google Drive, Dropbox and Box.
To round things off, Slack even has a free version, although unsurprisingly it has limitations (in terms of the number of messages stored, overall storage space and so forth).
Read our full Slack review.
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Website screenshot for Asana
(Image credit: Asana)
- Asana
Organisation to the max
TODAY’S BEST DEALS
VISIT SITE
REASONS TO BUY
+Project tracking
+Handy integrations
REASONS TO AVOID
-Other apps have better comms features
Asana has been around since 2008, making it a veteran in the collaboration arena, and companies such as Intel, Uber, Pinterest and TED all use it as their core method of communication.
It’s been designed as an easy way for companies to track the work of employees and to get the best possible results. Using the platform, you can create to-do lists for ongoing projects, set reminders for upcoming deadlines and send requests to colleagues. Team members can also assign comments to posts within the app.
You can organize all your projects in a list or board format, and there’s a search function so you can locate past work quickly. In short, Asana is a very effective way to stay super-organized and facilitate conversations when it comes to updates on how work is progressing.
Read our full Asana review.
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Website screenshot for Trello
(Image credit: Trello)
- Trello
An app for organising all your projects
TODAY’S BEST DEALS
VISIT SITE
REASONS TO BUY
+Clean, easy-to-use interface
+Free version
REASONS TO AVOID
-Not many comms features
If you have ever looked into project management software and online collaboration tools, then no doubt you’ve come across Trello. Available on the web and with mobile apps, it lets you easily organize projects and work on them with colleagues.
The platform allows you to work with boards or lists, which can be organised by teams and different tasks. And within these, you can set up to-do lists and delegate amongst colleagues. There’s also the option to assign comments to cards – a quick way to give feedback to others.
Furthermore, Trello boasts a number of integrations with apps such as Evernote, GitHub, Google Drive and Slack. You can download the app for free, but there are premium options available which give access to more features.
The Premium pricing tier unlocks a number of additional administrative features for better organization. There’s also an Enterprise edition which is priced according to the number of users required, and provides some additional organizational management features.
Read our full Trello review.
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Website screenshot for Podio
(Image credit: Podio)
- Podio
A mobile-friendly collaboration tool
TODAY’S BEST DEALS
VISIT SITE
REASONS TO BUY
+Easy-to-use interface
+Quality mobile apps
+Wide range of integrations
Podio describes itself as a flexible and customizable online platform for work and communication among teams. In other words, it gives you a way to organize large stacks of work and to delegate tasks between employees.
Just like many of the other business collaboration apps out there, Podio provides you with the tools to share files, view the status of ongoing projects and get feedback on the things you’re currently working on. These functionalities are combined into an easy-to-use interface.
Podio is also equipped with quality mobile apps for when you’re out and about, and need to use your smartphone or tablet, and it has an impressive amount of integration with third-party services and apps including Dropbox, Google Drive, Evernote and Zendesk.
Read our full Podio review.
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Website screenshot for Ryver
(Image credit: Ryver)
- Ryver
An easy-to-use collaboration platform
TODAY’S BEST DEALS
VISIT SITE
REASONS TO BUY
+Easy-to-use interface
+Comprehensive platform
REASONS TO AVOID
-Rivals have more features
Ryver is similar to Slack, aiming to give your organisation a highly effective means of communication, and an easy way to talk over tasks, ensuring that deadlines are met.
What makes Ryver a compelling option is the fact that you can create as many teams as you want within the app, and easily categorise them to boot. As is the case with Slack, you can use the platform to set up chats with groups and individuals.
There are some interesting filters, too. You can control who sees the things you say and post in the app, and obviously enough, join the teams that are most relevant to you. All company posts are located within a Facebook-style newsfeed, and you can mark posts to come back to them later on.
There’s also a host of native clients across mobile and desktop, including Mac and Linux. There’s also a premium version for enterprise which offers workflow automation, Single Sign-On (SSO), and advanced team management.
Read our full Ryver review.
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Website screenshot for Flock
(Image credit: Flock)
- Flock
A communication-focused Slack alternative
TODAY’S BEST DEALS
VISIT SITE
REASONS TO BUY
+Easy to use interface
+Neat productivity tools
+Free to use
Flock is another application very similar to Slack but is arguably a little less daunting to use and offers more comprehensive communication tools.
Flock supports channels for different teams as well as 1:1 or group conversations. Users can search through messages, files and links and Flock will find it no matter who sent it and where.
There are audio and video calls and screen sharing as well as productivity tools such as polls, note sharing and reminders, while users can assign tasks to certain members of the group.
There’s also integrations with third party applications like Google Drive and Twitter, with notifications appearing directly in channels.
Flock has a free tier, but searches, storage and integrations come with limitations. A Pro plan opens these up while adding admin controls, and the Enterprise plan adds additional user storage, more admin controls and dedicated support.
Read our full Flock review.
Other collaborative software to consider
There are many other collaboration tools worth your attention, if nothing else because of the way they apply features differently, or even add other useful features. Here we’ll look at some additional online collaboration tools that could be worth exploring further:
Visme is developed specifically for collaborative online reports, presentations, and infographics. Aside from promoting branding support and aiming to reduce design costs, analytics are provided so you can see which presentations and reports result in the most engagement, and adjust accordingly. Visme recommends itself for sales and marketing, HR and recruiting, internal communications, as well as education and in-house training. The software is specifically priced around individual, business, or education use.
Basecamp aims to be an all-in-one collaboration and communications platform, to bring features of multiple software offerings into a single place so that it’s easier to sort through information, and, of course, keep it all in one easy to manage place. Features include chat, messageboards, to-do lists and scheduling as well as automated check-in, as well as a single place to store all documents, files, and folders. Unlike other collaborative software that charges per user, Basecamp charges a single fee of $99.99 for unlimited users, which could make it especially attractive to larger organizations.
Wrike is more of a project management and scheduling tool, that makes it easy to see where everyone is in terms of completing a project. As a standalone it might seem quite limited compared to some of the others here, but its strength lies in its extensive range of integrations, which includes Google, Dropbox, Salesforce, Microsoft, Adobe, and Github. This means Wrike can work as a central platform tied to a number of others software apps, allowing you to cover a wider range of options and features than some standalone software options.
Monday.com is a platform that allows you to plan, track, and collaborate on projects in a visually simple manner. Drag-and-drop functionality and ease of use make this a particularly good platform for project management and general workflow management among teams. It also integrates with Slack, Trello, Google Drive, Dropbox, and others, so you can use it a central focal point for teams to work together. As above, these integrations mean that monday.com can be used to achieve a wider working remit than the standalone platform itself.
Conclusion
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